Wedding Sales and Services Manager - The Sebastian Vail

The Sebastian - Vail - A Timbers Resort; Vail (CO); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

Parking

401K with Match

PTO

Wellness Bonus

Medical Benefits

Onsite Dining

Job summary

The Sebastian - Vail - A Timbers Resort is seeking a personable, detail‑oriented professional to lead wedding sales and event services at our luxury property in Vail. You will guide couples from inquiry to execution, coordinating with internal teams to deliver exceptional experiences that reflect our standards of service.

You will manage inquiries, prepare proposals and contracts, maintain a sales pipeline, and partner with culinary, operations, and catering teams to ensure flawless events.

Qualifications

• Previous experience in wedding sales, event planning, catering sales, or hospitality services preferred.
• Strong communication, relationship-building, and presentation skills.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities while meeting deadlines in a fast-paced environment.
• Proficiency with Microsoft Office and common hospitality or CRM systems.
• Comfortable working collaboratively across departments to deliver high-quality events.
• Professional demeanor with a client-focused approach.
• Flexibility to work evenings, weekends, and holidays based on event schedules.

Responsibilities

• Manage wedding inquiries, conduct venue tours, and convert qualified leads into confirmed bookings.
• Build strong relationships with clients, planners, vendors, and internal stakeholders.
• Prepare proposals, contracts, Banquet Event Orders, and other event documentation with accuracy and timeliness.
• Serve as the primary point of contact for wedding clients throughout the planning process.
• Coordinate event details with culinary, banquet, operations, and catering teams to ensure seamless execution.
• Lead pre-event meetings and site inspections as needed.
• Monitor event timelines, floor plans, room setups, and service requirements to support a smooth guest experience.
• Track sales goals, forecast revenue, and maintain an organized sales pipeline.
• Identify opportunities to enhance client satisfaction and generate repeat or referral business.
• Maintain a professional and welcoming presence that reflects the brand’s standards.

Skills

Communication

Relationship-building

Presentation

Organizational skills

Multitasking

CRM experience

Collaboration across departments

Client-focused

Evening/weekend flexibility

Tools

Microsoft Office

CRM systems

Job description

We are seeking a personable, detail-oriented, and results-driven professional to lead wedding sales and event services at a luxury hospitality property in Vail. In this role, you will guide couples through the planning process from inquiry to execution, coordinate with internal teams, and help create exceptional wedding experiences that reflect the property’s standards of service and hospitality.

Key Responsibilities

• Manage wedding inquiries, conduct venue tours, and convert qualified leads into confirmed bookings.
• Build strong relationships with clients, planners, vendors, and internal stakeholders.
• Prepare proposals, contracts, Banquet Event Orders, and other event documentation with accuracy and timeliness.
• Serve as the primary point of contact for wedding clients throughout the planning process.
• Coordinate event details with culinary, banquet, operations, and catering teams to ensure seamless execution.
• Lead pre-event meetings and site inspections as needed.
• Monitor event timelines, floor plans, room setups, and service requirements to support a smooth guest experience.
• Track sales goals, forecast revenue, and maintain an organized sales pipeline.
• Identify opportunities to enhance client satisfaction and generate repeat or referral business.
• Maintain a professional and welcoming presence that reflects the brand’s standards.

Qualifications

• Previous experience in wedding sales, event planning, catering sales, or hospitality services preferred.
• Strong communication, relationship-building, and presentation skills.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities while meeting deadlines in a fast-paced environment.
• Proficiency with Microsoft Office and common hospitality or CRM systems.
• Comfortable working collaboratively across departments to deliver high-quality events.
• Professional demeanor with a client-focused approach.
• Flexibility to work evenings, weekends, and holidays based on event schedules.

Benefits

• Free onsite shift parking
• Discounted F&B, Spa Treatments & Retail up to 40% off
• 401K with Match
• PTO
• Wellness Bonus
• Full benefits such as Medical, Dental, Vision, LTD/STD, Life, Accident, Critical Illness, Hospital Insurance.
• Free onsite Chef prepared employee dining room with hot meals and salad bar

This job description is not all inclusive. The Sebastian Vail reserves the right to amend this job description at any time.

Our company (“Company”) fully subscribes to the principles of Equal Employment Opportunity. It is our policy to provide employment, compensation, and other benefits related to employment based on qualifications, without regard to race, color, religion, national origin, age, sex, veteran status, genetic information, disability, or any other basis prohibited by federal, state or local law.

In compliance with the Americans with Disabilities Act (ADA) and applicable federal, state and/or local laws, it is our policy to provide reasonable accommodation upon request during the application process to applicants in order that they may be given a full and fair opportunity to be considered for employment. As an Equal Opportunity Employer, we intend to comply fully with applicable federal, state and/or local employment laws and the information requested on this application will only be used for purposes consistent with those laws. To the extent required by applicable law, The Company maintains a drug- free workplace.