Temporary Senior Marketing Events Coordinator

Fenwick & West LLP; Mountain View, Northern (CA, KY); Hybrid; USD 76,000 - 108,000; Full time

Job summary

Fenwick & West LLP in Mountain View, CA seeks a temporary Senior Marketing Events Coordinator to lead a wide range of internal and external events, including webinars, client engagement events, and sponsor programs. Work with Marketing, Recruiting, Diversity & Inclusion, and other teams to advance business development and firm initiatives.

Travel may be required for a 6-month assignment, with potential extension.

Qualifications

• 3–5 years of event planning or marketing experience in a fast-paced professional services environment; law firm experience a plus.
• Bachelor's degree required; marketing, communications, business, hospitality management or related field preferred.
• Experience partnering with attorneys and business development teams is advantageous.

Responsibilities

• Lead and support event planning from concept to completion, including invitation strategy, promotion, budget and logistics.
• Manage vendor coordination, on-site execution and post-event ROI analysis.
• Support client engagement events and relationship-building activities.
• Collaborate with Marketing, Recruiting, Diversity & Inclusion and other teams to align with firm goals.
• Identify opportunities to improve workflows using AI tools and platforms.

Skills

Project management

Attention to detail

Vendor negotiation

Interpersonal communication

Microsoft Office

Adobe Acrobat

Salesforce

Marketo

Splash

ClickUp

Claude

Writer

Education

Bachelor's degree (Marketing, Communications, Business, Hospitality Management, or related field)

Tools

Salesforce

Marketo

Splash

ClickUp

Microsoft Office Suite

Adobe Acrobat

Job description

Job Description Summary

Fenwick is seeking a Temporary Senior Marketing Events Coordinator to lead and support a wide range of internal and external events, including branded programs, webinars, CLEs, sponsorships, client engagement events, retreats, and practice group events. This role plays a key part in advancing the firm's strategic initiatives, including diversity, alumni relations, and business development, by delivering high-impact, well-executed events that build the firm's brand and strengthen client relationships. This role works cross-functionally with Marketing, Recruiting, Diversity & Inclusion, and other teams to support firmwide goals around business development, talent recruitment, and client engagement. This position is based out of our Mountain View, CA office. Employees are expected to attend in-person meetings, events, and professional development sessions as needed. Some travel is required. The estimated duration of the temporary assignment is 6 months, with the possibility of extension.

Event Planning & Execution

Lead and support event planning from concept to completion: invitation strategy and creation, promotion, budget, vendor coordination, logistics, on-site execution, and post-event follow-up, and ROI analysis. Ensure events are delivered on time, on brand, and within budget. Recommend and implement improvements to existing programs and help develop new event strategies to boost engagement and efficiency. Onsite support both in-office and onsite events as needed.

Client Engagement Partner

Partner with business development and attorneys to plan and execute client appreciation and relationship-building events. Support the team with budget tracking, ROI reporting, and strategic alignment for client-hosted events (sporting events, client dinners, VIP experiences, etc.).

AI & Process Improvement

Help identify opportunities to streamline event and marketing workflows using AI tools. Support the team in adopting AI platforms like Claude and Writer.

Team & Budget Support

Support the broader team with budget oversight, including invoice processing and vendor management. Participate in team-wide initiatives and special projects as assigned.

Desired Skills & Qualifications

• Demonstrated experience managing complex projects and collaborating with senior leaders
• Strong attention to detail with the ability to manage multiple deadlines under pressure
• Proven track record in vendor negotiation and contract management
• Excellent interpersonal, verbal, and written communication skills
• Proficiency in Microsoft Office Suite and Adobe Acrobat
• Experience with marketing/event platforms such as Salesforce, Marketo, Splash, ClickUp, and other event management tools
• Experience with AI platforms such as Claude and Writer
• Collaborative mindset with a client-service orientation
• Proactive, solution-oriented, and highly organized
• Comfortable working both independently and as part of a team
• Strong judgment, professionalism, and sense of discretion
• Willingness to travel and support evening/weekend events as needed
• Reporting to the Events Manager, the qualified candidate will have 3-5 years of event planning or marketing experience in a fast-paced professional services environment; law firm experience a plus
• Bachelor's degree required (Marketing, Communications, Business, Hospitality Management, or related field preferred)

Benefits and Compensation Details

At Fenwick, we believe that our partners and employees are our most important asset. Helping you and your families achieve and maintain good health - physical, emotional, and financial - is the reason we offer a comprehensive benefit program. We provide benefits to eligible employees under plans such as Healthcare, Life Insurance, Health Savings Accounts, Flexible Spending Accounts, and Wellbeing. Except as otherwise required by law, temporary employees are generally not entitled to these benefits.

The anticipated range for this position is: $76,000 - $107,500. Depending on the role, the actual base salary offered may depend upon a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job.

A discretionary bonus for eligible employees may also be available based on performance. Additional information about employee eligibility for benefits and discretionary bonus will be made available upon request.

Our Story

For more than five decades, Fenwick & West has helped some of the world’s most recognized companies become, and remain, market leaders. From emerging enterprises to large public corporations, our clients are leaders in the technology, life sciences and cleantech sectors and are fundamentally changing the world through rapid innovation. Having worked alongside such progressive and cutting edge companies for so long, our culture has come to reflect the entrepreneurial spirit of our client base. Unlike traditional law firms, we move at our clients’ speed and have earned the reputation as a go-to law firm for growing companies that need insightful, strategic counsel to help tackle the challenging issues that arise when the law cannot keep up with their pace of innovation. With the same passion for excellence and innovation reflected in our client base, our firm is making revolutionary changes to the practice of law through substantial investments in proprietary technology tools and processes. Our clients demand—and deserve—new ways to receive best-in-class legal services more effectively. At Fenwick, we are proud to be shaping our legal services to do just that. We are proud to have been named one of the Best Places to Work in the Bay Area for the twelfth year.

Equal Opportunity Employer

Fenwick & West LLP is an Equal Opportunity Employer, and, as such, conducts all employment-related activities without regard to unlawful consideration of race, religion, color, marital status, national origin, age, sex, disability, sexual orientation or gender identity, gender, genetic characteristics or any other classification protected by applicable local, state or federal employment discrimination laws. We are committed to providing equal employment opportunities for all.

If you require reasonable accommodation to complete a job application, pre-employment testing, or a job interview, please contact [e-mail] or [e-mail].

At the discretion of the recruiting department, we accept submissions by agency recruiters when a fee agreement has been established between the firm and the agency. Agency recruiters, please submit candidates here.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.