Weber Communities That Care CTC Assistant Coordinator

United Way of Northern Utah; Utah; Hybride; USD 26 000 - 32 000; Temps partiel

Avantages offerts par ce poste

Vacation, sick, and holiday leave

403(b) plan matching up to 10% after 1

Résumé du poste

United Way of Northern Utah is seeking a part-time Weber CTC Assistant Coordinator to support the Weber Communities That Care coalition. You will handle administrative duties, data tracking, and volunteer engagement while coordinating meetings and community outreach in Weber County and surrounding areas.

The role requires strong organization, effective communication, and the ability to adapt to variable schedules, events, and travel.

Qualifications

• Associate’s degree or equivalent in public administration, social work, or related fields.
• Minimum 1 year of project management and/or volunteer coordination experience.
• Experience using Microsoft Office and Google Workspace for reporting and collaboration.

Responsabilités

• Perform administrative tasks for coalition workgroups, committees, and boards, including scheduling, minutes, and reminders.
• Enter and track data for reports, grant progress, and outcomes.
• Draft grant reports and assist with budget development and management.
• Recruit, retain, and work with volunteer coalition members; oversee volunteer coordination and communications.
• Coordinate outreach, presentations, tabling, and surveys; build relationships with community partners.

Connaissances

Project Management

Volunteer Coordination

Communication

Event Coordination

Written & Verbal Communication

Formation

Associate degree or equivalent in a relevant field

Outils

Microsoft Office

Google Workspace

Description du poste

Weber Communities That Care CTC Assistant Coordinator

Title: Weber Communities that Care (CTC) Assistant Coordinator

Reports to: Weber CTC Coordinator

About United Way of Northern Utah (UWNU): United Way of Northern Utah is a 501(c)(3) non-profit organization, serving Weber, Morgan, Box Elder, Cache, and Rich counties. Its mission is to unite people and organizations to build a healthy, stable, well-educated community where individuals, families, and neighborhoods thrive. www.uwnu.org

About Weber CTC: The Weber Communities That Care Coalition (Weber CTC) strengthens youth, families, and our community by prioritizing underage substance use prevention and mental health promotion. We envision a strong and healthy community in which all individuals can thrive. Website: www.weberctc.org

About Communities that Care: Communities That Care (CTC) is a science-based prevention framework that helps communities come together to improve outcomes for youth. Through a structured process, community stakeholders use local data to identify priorities, set shared goals, and implement evidence-based strategies that address risk factors, strengthen protective factors, and create lasting positive change. CTC emphasizes collaboration, data-informed decision-making, continuous evaluation, and community ownership to ensure prevention efforts are both effective and sustainable. https://www.communitiesthatcare.net/

Summary: The Weber CTC Assistant Coordinator supports the day-to-day operations of the Weber Communities That Care (CTC) coalition, an established community prevention coalition that operates in partnership with United Way of Northern Utah as a department within the Community Resources Team. The Assistant Coordinator works alongside the Coordinator to support and empower community stakeholders to lead the implementation of the Communities That Care (CTC) prevention framework, guiding coalition efforts to identify local needs, implement evidence-based strategies, and achieve measurable outcomes for youth and families.

Working in close partnership with the Weber CTC Coordinator, this position provides administrative support, data management, volunteer engagement, and community outreach support to advance coalition goals and initiatives throughout the Weber High School cone and surrounding communities (the cities of North Ogden, Pleasant View, Harrisville, and Ogden Valley). The Assistant Coordinator helps ensure meetings, reporting, communications, and community activities are organized and executed effectively while building positive relationships with volunteers, community partners, youth, schools, and other stakeholders.

The Ideal Candidate Will…

• Thrive in a role that blends administrative coordination with community engagement.
• Find satisfaction in coordinating details, managing communications, and ensuring commitments are carried through to completion.
• Demonstrate exceptional organization, attention to detail, and accountability in managing administrative and operational responsibilities (such as meeting minutes, scheduling, etc.)
• Take initiative, solve problems, and adapt to changing priorities and community needs.
• Manage multiple projects and deadlines while contributing to team success.
• Demonstrate flexibility with variable schedules, community events, and travel requirements.
• Communicate effectively through a variety of communication methods.
• Tech-savvy and comfortable learning and leveraging digital tools to support communication, coordination, reporting, and collaboration.
• Feel passionate about strengthening communities and advancing a shared mission.
• Engage, support, and coordinate volunteers toward shared coalition goals.
• Build authentic relationships with volunteers, partners, and community stakeholders.

Compensation:

Wage: $19-$23 hourly

Benefits:

• A comprehensive benefits plan includes vacation, sick, and holiday paid leave;
• supplemental insurance options;
• an organization-matched 403(b) plan of up to 10% after one year of employment.

Hours:

Part-time (20-29 hours per week). Hourly, Nonexempt.

Working hours in this position can vary greatly week to week depending on community events, travel, and other commitments in the role. UWNU hours of operation are Monday-Friday 8:00am-5:00pm MST, which will determine some of the required hours for this position.

Location:

Hybrid - 50/50 (50% of time spent working remotely and 50% of time spent in the Weber County area for in-person meetings and events with occasional in and out-of-state travel).

This position must be available for some travel (regionally and nationally) and flexible for occasional night and weekend commitments, including meetings and events. The position will require short-distance travel by car and occasional long-distance travel by car, van, or airplane. Long-distance travel may include being in or out of state for a week multiple times a year.

Closing Date:

October 25, 2026

Key Responsibilities:

• Perform administrative tasks for the Coalition Workgroups, Committees, and Boards, to ensure materials are ready for meetings. This may include one or more of the following:
  • Coordinate, schedule, help with logistical arrangements, and follow up on assignments for/from meetings, training events, etc.
  • Send reminders and agendas for meetings to applicable members.
  • Track attendance, take minutes, transcribe, and disseminate minutes for all Weber CTC meetings as deemed necessary by the chair/workgroup chairs.
  • Compile and keep member rosters updated with current information on all coalition members.
  • Collect and tabulate Weber CTC member volunteer hours, track donations, and provide updates to the Weber CTC Coordinator and coalition leadership as requested.
• Enter and track all data necessary for reports. Ensure all data is submitted on time and ready for use on grant reporting, progress reporting, area plans, and outcome tracking.
• In collaboration with the Weber CTC Coordinator, draft and complete grant reports, ensuring funder reporting requirements and deadlines are met, and objectives set forth in grant applications are addressed.
• Provide support to the Coordinator on budget development and management.
• Partner with community leaders, volunteers, and stakeholders to facilitate and oversee the local implementation of the Communities That Care (CTC) process, ensuring the community remains at the center of planning, decision-making, and action.
• Collaboratively serves as a front-line representative for the Weber CTC coalition with the Coordinator to build engaged and working relationships with community leaders, agencies, volunteers, and other stakeholders. Travel throughout the designated Weber cone area is a requirement of the job. This duty may include:
  • Meeting with local officials, school district leaders, and others to promote community-wide buy-in for the CTC program or strategies
  • Coordinating public and other group presentations
  • Tabling at community events
  • Facilitating the preparation and release of survey information to the community
  • Coordinating IT setup for meetings
  • Providing training and presentations to the coalition and community members
• Recruit, retain, and work with volunteer coalition members
• Oversee community volunteer coordination and communications
• In collaboration with the Youth Involvement Workgroup Chair, lead and train Weber CTC Youth Council members in accomplishing coalition objectives.
• Work with the Coordinator and coalition to develop short and long-term goals for the Weber CTC program and ensure that the goals of the Coalition’s action plan are achieved.
• Communicate with stakeholders including answering calls, emails, social media, and website messages.
• Assist volunteers in meeting and event preparations and setup.
• Work with a diverse group of stakeholders, from youth to administration to elected officials.
• Attend training in identified prevention and community coalition subjects and programs focused on substance use and suicide prevention.
• Other duties as assigned.
• Relationship-Oriented: Understands that people come before the process and is astute in cultivating and managing positive relationships toward a common goal.
• Collaborator: Understands the roles and contributions of all community sectors and can mobilize resources (financial and human) through meaningful engagement and collaboration with multiple institutions.
• Mission-Focused: Catalyze others’ commitment to the mission to create real social change that leads to better lives and healthier communities.
• Results-Driven: Dedicated to shared and measurable goals for the common good; creating, resourcing, scaling, and leveraging strategies and innovations for broad investment and impact.
• Action-Oriented: Find new solutions to old problems, and take on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.
• Brand Steward: Steward of the brand and understands his/her role in growing and protecting the reputation and results of the greater network.
• Data-Driven: Ability to track, collect, manage, analyze, and make timely decisions based on data to prioritize continuous improvement processes to refine program execution.
• Adaptability: Willingness to adapt to new processes, technologies, and program requirements and help others adjust.
• Team Player: Ability to work well with others to achieve a shared goal while also contributing to the overall organization and team's success.
• Project Management: Ability to manage multiple projects simultaneously, prioritize tasks, and meet deadlines.
• Tech Proficiency: Comfortably using digital tools such as DocuSign, email, and calendar platforms, Microsoft Office, and Google Suite.
• Written and Verbal Communication: Strong ability to communicate effectively with diverse stakeholders through emails, reports, presentations, etc.
• Problem-Solving: Ability to troubleshoot issues, resolve conflicts, handle stressful situations, and adapt to changes quickly in a fast-paced environment.

Required Qualifications:

• Associate’s degree in a relevant field (examples include public administration, public health, communication, human services, social work) OR equivalent combination of education, certifications, and experience.
• 1+ year of experience in Project Management and/or Volunteer/Event Coordination
• Prior experience utilizing the Microsoft and Google workspace applications
• Ability to maintain a flexible work schedule, and adjust as required by changing activities and events, and travel to work in a variety of locations throughout the Weber Cone and Weber County.
• Must possess a valid driver's license, current auto insurance, and daily access to a reliable vehicle.
• Will be required to work longer or irregular work hours seasonally, including holding meetings in the evening, or overnight travel for activities or training/conferences.
• Must be able to lift 50 lbs. to assist with setting up for events and activities. Must be able to perform strenuous activities that require strength, stamina, and overall good health. May be required to stand for long periods of time.
• Must be able to travel locally and occasionally overnight and provide appropriate supervision and support for youth coalition members during coalition activities, events, trainings, and conferences.
• Must be able to pass a background check due to working with the Weber CTC Youth Council.

Preferred Qualifications:

• Some work or volunteer experience in prevention, social work, public health, especially in the areas of community coalition work.
• Some work experience in the nonprofit industry.
• Familiarity and history of service within the landscape of education, community development, and social services networks in the Weber Cone.

NOTE: The statements in this position description are intended to describe the general nature and level of work being performed but are not to be seen as a complete list of responsibilities, duties, and skills required of the person employed. Also, the statements do not establish a contract for employment and are subject to change at the discretion of the employer. If you have additional questions or concerns related to this position or job posting, please email Madeline Robles, Director of Human Resources, at [e-mail].

United Way of Northern Utah is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.