WCE Assistant Registrar

NC Community Colleges; Morehead City (NC); Vor Ort; USD 32.000 - 42.000; Vollzeit

Zusammenfassung

Carteret Community College in Morehead City, NC is seeking an Assistant WCE Registrar to support the Director of Registrar’s Office with registration, course setup, student records, and contract functions of the Workforce Continuing Education Division.

This role involves daily office operations, linking courses to the System Office Course Library, updating information systems, payroll support, and data reporting.

Qualifikationen

• Three years of administrative/clerical experience.
• Experience with multiple computer software programs.
• Strong organizational, communication, and data entry skills.
• Attention to accuracy and confidentiality.
• Ability to handle multiple tasks and deadlines.
• Experience in an educational or governmental setting, student registration, or records management is desired.

Aufgaben

• Assist the Director of Registrar’s Office with daily office operations and training staff in established procedures; refer personnel and supervisory matters to the Director of the Registrar’s Office.
• Link local courses to the System Office Course Library and enter and update section offerings in the WCE information system using established procedures.
• Assist with preparation of monthly division payroll and instructor contracts; verify supporting documentation and route for required approvals.
• Compile and verify departmental data and prepare assigned reports for Registrar review and timely submission to internal and external stakeholders.
• Process registrations, receive payments, and assist with third-party billing in accordance with College procedures and internal controls.
• Enter authorized section grades into the College information system and prepare completion certificates as requested.
• Maintain complete, accurate course files and student records; protect confidential information and follow College records retention procedures.
• Assist the Registrar with compliance reviews by gathering records, checking documentation, and identifying discrepancies for follow-up.
• Process student refund requests and submit to the Business Office following required review and approval.
• Stay abreast of System Office changes affecting assigned duties and assist with procedural updates under the direction of the Director of Registrar’s Office.
• Serve on College committees and task forces as assigned.
• Attend required campus events including graduation, professional development, and employee meetings.
• Perform other duties as assigned.

Kenntnisse

Administrative experience

Data entry

Organizational skills

Communication skills

Confidentiality

Multitasking

Attention to accuracy

Ausbildung

Associate in Applied Science in Office Systems Technology

Jobbeschreibung

Education:
Associate in Applied Science in Office Systems Technology or related program.

Knowledge & Skills:
Three years of administrative/clerical experience. Experience with multiple computer software programs; strong organizational, communication, and data entry skills; attention to accuracy and confidentiality; and ability to handle multiple tasks and deadlines. Experience in an educational or governmental setting, student registration, or records management is desired.

Preferred Qualifications

see minimum qualifications

Position Description

Carteret Community College (Morehead City, NC) is accepting applications for an Assistant WCE Registrar. The position will assist the Director of Registrar’s Office with registration, course set ups, student records, and contract functions of the Workforce Continuing Education Division. Perform assigned duties under the direction of the Director of Registrar’s Office.

Duties include:

• Assist the Director of Registrar’s Office with daily office operations and training staff in established procedures; refer personnel and supervisory matters to the Director of the Registrar’s Office.
• Link local courses to the System Office Course Library and enter and update section offerings in the WCE (Fund Five) information system using established procedures.
• Assist with preparation of monthly division payroll and instructor contracts; verify supporting documentation and route for required approvals.
• Compile and verify departmental data and prepare assigned reports for Registrar review and timely submission to internal and external stakeholders.
• Process registrations, receive payments, and assist with third-party billing in accordance with College procedures and internal controls.
• Enter authorized section grades into the College information system and prepare completion certificates as requested.
• Maintain complete, accurate course files and student records; protect confidential information and follow College records retention procedures.
• Assist the Registrar with compliance reviews by gathering records, checking documentation, and identifying discrepancies for follow-up.
• Process student refund requests and submit to the Business Office following required review and approval.
• Stay abreast of System Office changes affecting assigned duties and assist with procedural updates under the direction of the Director of Registrar’s Office.
• Serve on College committees and task forces as assigned.
• Attend required campus events including graduation, professional development, and employee meetings.
• Perform other duties as assigned.

Work is carried out in a standard heated and air-conditioned area in the Navigation Center, McGee building on campus. Occasional evening or weekend work may be required.

This position description covers the most essential functions and duties associated with this position. The College reserves the right to alter duties, responsibilities, conditions, working hours, and job title as necessary.

Carteret Community College is an EOE/e-Verify employer. Job offers are conditional subject to a satisfactory criminal background check.