Water & Wastewater Construction Project Admin

National Association of Women in Construction; Kansas City (KS); On-site; USD 42,000 - 65,000; Full time

Job summary

McCarthy Building Companies, Inc. is seeking a Project Administrator - Water & Wastewater Construction to provide office support, payroll processing, cost reporting and project database maintenance for a fast-paced project team.

Reporting to the Project Manager, you'll set up vendor accounts, prepare pay requests, assemble monthly billings, maintain records, and assist with closeout activities, while coordinating with field staff and subcontractors.

Qualifications

• 2+ years clerical/administrative experience, preferably in the construction industry.
• Payroll experience required.
• Excellent computer skills and proficiency with MS Office products (Word, Excel, PowerPoint, etc.)
• Ability to work in a fast-paced office environment, multi-task, meet critical deadlines with an eye for accuracy and attention to detail
• Ability to work with all levels of project staff and organization
• Experience with CMiC software considered a plus
• Geographically mobile and able to relocate within a region

Responsibilities

• Answer and direct incoming calls, taking messages as necessary
• Maintain filing system (including project directory, master file index and subcontractor index)and office supplies/equipment
• Distribute incoming mail to project staff/division offices and package/distribute outgoing mail
• Assist project staff with project closeout responsibilities, accounting and maintenance of cost reports, assembly of progress reports and maintenance of project management database
• Set up vendor accounts for field office
• Process weekly payroll and assemble monthly pay requests to owner and monthly billings from subcontractors
• Produce manpower summary reports and process new hires
• Track and maintain subcontractor and supplier records

Skills

Payroll experience

MS Office proficiency

Clerical experience

Attention to detail

Multi-tasking

Relocation willingness

Tools

CMiC software

Job description

McCarthy Building Companies, Inc. is seeking a Project Administrator - Water & Wastewater Construction to provide office support, payroll processing, cost reporting and project database maintenance for a fast-paced project team.

Reporting to the Project Manager, you'll set up vendor accounts, prepare pay requests, assemble monthly billings, maintain records, and assist with closeout activities, while coordinating with field staff and subcontractors.