Water Utility Analyst/Senior Water Utility Analyst

City-of-Orange,-C; Placentia (CA); On-site; USD 76,000 - 114,000; Full time

Job summary

City of Orange is hiring for a Water Utility Analyst or Senior Water Utility Analyst in the Water Division of the Public Works Department. The position supports administrative, budgetary, grant, and workflow functions and may involve supervising a small administrative team.

The vacancy offers growth into more complex program evaluation and policy work. The roles focus on developing budgets, managing contracts, and coordinating with multiple city departments and external agencies to ensure

Qualifications

• Under general direction, plans, oversees, and provides administrative, budget, grant, and workflow support to an assigned department.
• Plans, organizes, and oversees the work of a small administrative support unit.
• Analyzes departmental practices and policies and recommends improvements.

Responsibilities

• Assists in developing goals, objectives, policies, and procedures for the department.
• Oversees budget development, financial administration and reporting, and grant management.
• Coordinates contract administration and program evaluation across divisions.
• Develops and manages program budgets, including revenue projections and cost containment.
• Represents the City in dealings with public and regulatory agencies and community groups.

Job description

JOIN THE CITY OF ORANGE AS A WATER UTILITY ANALYST OR SENIOR WATER UTILITY ANALYST!

Water Utility Analyst: $6,831 - $8,760

Senior Water Utility Analyst: $7,934 - $10,174

IMPORTANT INFORMATION:

*There is currently one (1) vacancy in the Water Division of the Public Works Department. This vacancy may be filled at the Water Utility Analyst level or the Senior Water Utility Analyst level, depending on the qualifications of the selected candidates.

Under general direction, plans, oversees, and provides administrative, budgetary, grant, and work-flow support to an assigned department; plans, organizes, and oversees the work efforts of a small administrative support unit; analyzes departmental practices and procedures and makes recommendations for organizational, operational, policy, and procedural improvements; conducts needs analyses, feasibility studies, and program evaluation for assigned projects and programs; develops, summarizes, and maintains administrative and fiscal records; fosters cooperative working relationships among City departments and acts as liaison with various community, public, and regulatory agencies; provides complex administrative support and program assistance to the designated department manager and/or assigned management staff; and performs related work as required.

CLASS CHARACTERISTICS

Water Utility Analyst: This is the full journey-level class in the Administrative Analyst series. Incumbents develop and implement policies and procedures for a variety of projects and programs within an assigned division/department, including budget administration, contract administration, management analysis, and program evaluation. Incumbents support the work of departmental management staff by conducting day-to-day administrative support activities and by providing a professional-level resource for organizational, managerial, and operational analyses and studies. The work has technical and programmatic aspects requiring the interpretation and application of policies, procedures, and regulations and may involve frequent contact with the public. Positions at this level are distinguished from the I level by the performance of the full range of duties as assigned, working independently, and exercising a higher level of judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. This class is distinguished from Senior Analyst in that the latter is responsible for technical and functional supervision of lower-level administrative support staff and is capable of performing the most complex duties assigned to the department.

Senior Water Utility Analyst: This is the advanced journey-level class in the administrative analyst series. Incumbents plan, develop, and implement policies and procedures for an assigned division/department, including multi-divisional and/or departmental budget preparation, contract administration, management analysis, and program evaluation. Incumbents facilitate and support the work of departmental management staff by organizing and overseeing day-to-day administrative support activities and by providing a professional-level resource for organizational, managerial, and operational analyses and studies. Responsibilities include performing diverse, specialized, and complex work involving significant accountability and decision-making responsibility, and may involve frequent contact with the public. This class is distinguished from the department manager classifications in that the latter have full management and supervisory authority in planning, organizing, and directing the full scope of operations within the department.

The following duties represent the principal job duties; however, they are not all-inclusive. Other duties may be required and assigned. Management reserves the rights to add, modify, change, or rescind the work assignments of various positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Assists in developing goals, objectives, policies, procedures, work standards, and administrative control systems.
• Coordinates, oversees, and performs professional-level administrative work in such areas as budget development, financial administration and reporting, grants, purchasing, database management, contract administration, management analysis, public information, regulatory compliance, and program evaluation.
• Participates in and oversees the development and administration of multi-divisional and departmental budgets; monitors revenues and expenditures; identifies and recommends resolutions for budgetary problems.
• Plans, designs, develops, organizes, oversees, and administers multiple highly complex department-specific programs and projects; develops and manages program budgets, including revenue projections, multi-year cash flow analysis, cost containment, and grant funds disbursement; directs all aspects of assigned programs, including legal and regulatory compliance to avoid substantial fines; receives, reviews, and organizes program applications; ensures that awards stay within funding limits; participates on various committees and may present committee recommendations to the City Council; sends award letters to program applicants; represents the City to applicants.
• Serves as a liaison to employees, public, and private organizations, community groups, and other organizations; provides information and assistance to the public regarding the assigned programs and services; receives and responds to complaints and questions relating to assigned area of responsibility; reviews problems and recommends corrective actions.
• Develops and implements new or revised programs, systems, procedures, and methods of operation; compiles and analyzes data, and makes recommendations regarding staffing, equipment, and facility needs.
• Conducts a variety of analytical and operational studies and surveys regarding departmental and programmatic activities,including complex financial, budget, personnel, operational, or administrative issues or questions; evaluates alternatives, makes recommendations, and assists with the implementation of procedural, administrative, and/or operational changes after approval; prepares comprehensive technical records and reports, identifies alternatives, and makes and justifies recommendations.
• Participates in the development and reporting of alternate funding sources and ensures compliance with Federal, State, City, funding agency, City accounting and reporting requirements, and applicable laws, regulations, and professional accounting practices.
• Prepares and submits City Council agenda reports and various other commission, committee, and staff reports, resolutions, ordinances, and correspondence regarding assigned activities.
• Confers with other management staff regarding provision of administrative and support services, including contracts, agreements, and grant reporting.
• May participate in the development of public bids and RFP agreements, in establishing new contracts and creating new procedures and guidelines to existing contracts that need improvement or that are up for potential renewal; develops and administers complex contracts including maintenance, goods, or service contracts and agreements; monitors contract expenditures and identifies budget transfers as needed.
• May manage specialized department databases; meets with supervisory, management, and department staff to identify system needs; oversees department’s performance monitoring and reporting, including department work plans; plans and forecasts workload and routinely assesses progress against established work plans.
• Assists with, coordinates, and organizes community events; represents City to residents in explaining City policies; provides outreach and public education programs to the community as needed.
• Participates in a variety of interdisciplinary committees and commissions and represents the City to a variety of community and stakeholder groups.
• Communicates