Administrative Analyst - Water Utilities

City of Santa Fe Springs; San Jacinto (CA); On-site; USD 88,000 - 118,000; Full time

Job summary

City of Santa Fe Springs seeks an Administrative Analyst (non-exempt) to perform complex administrative, financial, system, and statistical analysis in support of the Public Works & Utilities department.

Under supervision, the role develops budgets, analyzes legislation, and coordinates grant funding while maintaining and presenting reports to management. A 4x10 schedule is required, with occasional evening meetings.

Qualifications

• Bachelor's degree in Public Administration, Business Administration, or a closely related field.
• Three years of experience comparable to an Administrative Assistant.
• Experience in water utility administration, regulatory compliance and reporting is highly desirable.

Responsibilities

• Performs complex administrative, financial, system, statistical and other technical analysis in support of Public Works & Utilities activities.
• Assists in budget development, purchasing, and personnel-related operations.
• Develops and coordinates grant proposals, funding applications and program development.

Skills

Administrative analysis

Financial analysis

System analysis

Statistical analysis

Policy analysis

Education

Bachelor's degree in Public Administration, Business Administration, or related field

Tools

Database software

Spreadsheet software

Word processing software

Graphics software

Job description

ADMINISTRATIVE ANALYST (non-exempt)

Mon–Thurs 6:30 am – 5 pm (4x10) Schedule

Salary: $42.1911 - $56.5402/hour ($87,757.48 - $117,603.62 annually)

Close: 08/23/2026

Under direct supervision of the Public Utilities Superintendent, performs complex administrative, financial, system, statistical and other technical analysis in support of Department of Public Works & Utilities activities, functions and programs; provides sound, professional recommendations for action and significant assistance in policy, procedure and budget development and implementation; and performs related duties as assigned.

This Administrative Analyst performs complex and difficult analytical work and staff support within the Department of Public Works & Utilities; assignments will vary. Incumbents address issues, attend to the needs of management staff, and typically performs under conditions requiring a very high degree of sound independent judgment, initiative and the need to effectively handle multiple deadlines and changing priorities.

Examples of Duties

• Develops and coordinates the Departments Water Conservation Program, Solid Waste Recycling and other community education focused programs.


• Development of grant proposals and funding applications for various projects and programs such as water conservation, park rehabilitation and anti-graffiti mitigation.


• Research’s, applies, obtains and manages available grant funding sources.


• Interfaces with governmental agencies regarding requirements for obtaining funds and monitoring procedures; present proposals as required.


• Assists in the preparation of the Department Budget preparation and administration, purchasing activities and personnel-related operations.


• Reviews present and pending legislation to determine effect on organizational operations and presents recommendations in verbal or written form.


• Applies a variety of database, spreadsheet, work processing and graphics software programs and functions for division reports.


• Organizes and maintains databases and determines how information can be extracted for various division reports.


• Researches and compiles statistical records and financial data.


• Types, formats, edits, revises, proofreads and prints reports, correspondence, memoranda, transmittal sheets, agreements, contracts, legal documents, ordinances, resolutions, modified standard formats and brief oral instructions; assists in designing and producing technical information handouts.


• Composes letters, correspondence and reports for Department managers and superintendents. Organize and maintain Department and division records.


• Trains, coordinates, and reviews work of staff that assist with projects or tasks.


• Answers, screens and routes telephone calls; greets, informs and directs visitors; communicates information and instructions as an agent of the Public Utilities Superintendent.


• Assists in the coordination and preparation of City special events; Arranges meetings, maintains calendar, makes follow-up calls, and initiates calls as necessary.


• Assists customers at a public counter and by telephone; responds to complaints from the public, refers the complaint to appropriate staff and/or takes or recommends action to resolve the complaint.


• Plans, organizes, coordinates, directs or conducts complex administrative or management studies relating to issues and programs.


• Identifies problems, determines analytical techniques and information gathering processes and obtains necessary information and data for analysis; Analyzes alternatives and makes recommendations.


• Discusses findings with management staff and prepares reports of study conclusions.


• Develops implementation plans and assists in implementing policies and procedures.


• May represent Department at inter-agency, community or professional meetings.


• Problem solves complaints from residents, businesses and others.


• Coordinates projects and activities across divisions.


• Facilitates activities and productivity in overseeing a variety of special assignments.


• Confers with representatives of other agencies, committee groups, boards, commissions, and vendors as required by project assignments.


• Provides technical assistance to others on administrative and analytical matters.


• Plans, organizes, and oversees special projects as required.


• Administers department or division assigned webpage contents and layout.

Other Job-Related Duties

Performs other related duties or responsibilities as assigned.

Supervisory Responsibility

This position may have limited oversight responsibilities of technical and administrative support staff, but no direct supervisory responsibilities.

Expected Hours of Work/Work Schedule

Monday – Thursday 6:30 AM –5:00 PM (4x10 work week)with a 30-minute lunch break. The position must be available to attend evening and weekend meetings as well as respond to emergency situations.

Travel

Regular, local travel is expected for this position. Occasional out of town travel for conferences, workshops, and various training opportunities is likely.

Typical Qualifications

Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Education

A Bachelor's degree in Public Administration, Business Administration, or a closely related field from an accredited College or University.

Experience

Three years of experience comparable to an Administrative Assistant.

Preferred Experience

Experience in water utility administration, including regulatory compliance and reporting (DDW, SWRCB, EPA), water conservation program support, data collection and analysis of production and consumption data, water loss analysis, and assistance with water plans such as the Urban Water Management Plan, Water Shortage Contingency Plan, and Emergency Response Plan. Additional experience with capital improvement project support, grants and funding applications, budget tracking, RFP/RFQ coordination, customer service for water-related inquiries, and maintaining compliance records and documentation is highly desirable. Candidates with experience in AMI data analysis, Council agenda preparation, and legislative review are strongly preferred.

Supplemental Information

Work Authorization/Security Clearance

Must complete post-offer/pre-employment Department of Justice finger printing and background screening. Work authorization as required by the U.S. Citizenship and Immigration Services is mandatory within three business days of hire.

Disaster Service Worker Requirements

Under California Government Code Sections 3100 - 3109, public employees are designated as disaster service workers. The term "public employees" includes all persons employed by the state or any county, city, state agency, or public district. Disaster service workers are required to participate in such disaster service activities as may be assigned to them by their employer or by law.

Pre-Employment

All employment offers are contingent upon successful completion of a pre-employment physical exam, a criminal background investigation, which includes finger printing and a pre-employment physical and drug/alcohol test.

Working Conditions, Mental and Physical Demands

The physical demands herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential job functions.

Work Environment

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer, to operate a motor vehicle, and to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. Employees work in an office environment with moderate noise levels, controlled temperature conditions,and minimal direct exposure to hazardous physicalsubstances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. Indoor office environment; the employee is frequently required to sit, stand, walk, use hands and fingers, and reach with hands and arms. Lifting and carrying up to40 pounds. Noise and temperatures are moderate and fumes are not generally present.

Physical Demands

This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift books and files from shoulder-level and above, carry, push, and pull materials and objects weighing up to40 pounds. Visual acuity to perform routine filing of documents is required; and use of a computer keyboard and software. While performing the duties of this job, the employee is regularly required to see, talk, and hear.

Essential Mental Functions

Regularly use of written and oral communication skills, read and interpret data, analyze and solve problems; observe and interpret situations; interact with City staff. Be able to make quick decisions, supervise others, problem solve, read, write, and speak publicly. Essential to be able to read, organize, process and interpret data. Be able to make quick decisions, provide guidance and direction to others, problem solve, read, write, and speak publicly. Essential to be able to read, organize, process and interpret data, and be able to add, subtract, multiply and divide.

Recruitment Timeline

• 8/24 - 8/27 Initial Screening


• 9/14 - 9/17 Panel Interview (in person)


• Final Interview (in person) date will be announced after passing Panel Interview.

Screening Notice

Applications listing duties copied directly from this job posting or job descriptions without contextualizing personal experience will not advance in the process. Original documentation of your skills is required to evaluate candidacy. Applications with responses such as 'See Resume' or with job descriptions (i.e. under direct/general supervision, position is...) is considered incomplete and will not advance in the process.