Warranty Claims and Quality Control Specialist

Hanna Interpreting Services LLC; Spring Valley (NV); Hybrid; USD 65,000 - 86,000; Full time

Job summary

Hanna Interpreting Services LLC is seeking a Warranty Claims & Quality Control Specialist to support the Talent Operations Manager. You will manage on-site dispute workflows, log claims in the CRM, and analyze data from OPI/VRI services to drive continuous improvement.

In this role you will coordinate with Scheduling and Accounting, communicate with clients and linguists, and produce routine reports on claim volumes and resolution times, ensuring HIPAA-compliant handling of sensitive information.

Qualifications

• 2+ years of experience in claims, data analysis, or coordination in QA, customer success, or compliance.
• Strong command of CRM software and Excel/Google Sheets for data handling and reporting.
• Exceptional written and verbal communication skills, with HIPAA data handling integrity.
• Ability to craft professional mass communications and spot data trends.

Responsibilities

• Manage end-to-end on-site dispute workflow in CRM, logging cases and investigating issues.
• Aggregate and document daily ratings and survey data for virtual OPI/VRI assignments.
• Assist QC lead in reviewing low-rating calls and document trends to prevent issues.
• Coordinate intake with Scheduling and Accounting to gather service details and resolve actions.
• Communicate professionally with clients and independent linguists; ensure compliant communications.
• Run routine reports on claim volume, rating averages, and resolution times.

Skills

CRM software (HubSpot or similar)

Excel/Google Sheets

Data analysis

Communication skills

Tools

HubSpot

Microsoft Office Suite

Job description

Job Summary

The Warranty Claims & Quality Control Specialist, reporting to the Talent Operations Manager, is responsible for providing critical administrative and analytical support to ensure the highest standards across all Hanna Interpreting Services. This dynamic role acts as the organizational backbone for our dispute resolution process for on-site assignments (Warranty Claims), while proactively analyzing client feedback and data for our virtual assignments (Quality Control). You will ensure the smooth flow of information, empowering fair claim resolutions and driving continuous improvement in our OPI (Over Phone Interpreting) and VRI (Video Remote Interpreting) services.

Duties and Responsibilities

• Hybrid Claim & Data Workflow: Manage the end-to-end workflow for on-site service disputes within our CRM, ensuring cases are accurately logged and thoroughly investigated while adhering to our SLAs. Additionally, aggregate and document daily ratings and survey data for virtual (OPI/VRI) assignments.
• Quality Trend Analysis (Virtual Focus): Assist the QC lead in reviewing 1-star and 2-star OPI/VRI calls. Identify and document trends related to client dissatisfaction, helping the team implement preventative strategies to reduce low-rated outcomes.
• Intake and Coordination (On-Site Focus): Act as a primary point of contact for receiving and logging incoming on-site quality claims. Coordinate with internal Scheduling and Accounting teams to gather necessary service details, verify information, and assist with resolution actions.
• Compliant Communication: Communicate professionally with clients and independent linguists to request missing information or clarify details. Ensure all communications regarding service issues are aligned with Hanna’s Independent Linguist Quality and Performance Procedure.
• Documentation and Reporting: Conduct initial reviews of claims and low-rating alerts to ensure all required information is present. Log issues accurately into Informational, Contractual Review, or Critical categories. Assist the team by running routine reports on claim volume, OPI/VRI rating averages, and resolution times.

Skills And Qualifications

2+ years of experience in claims, data analysis, coordinator, or support role, preferably in quality assurance, customer success, or compliance. Strong command of CRM software (HubSpot or similar) and Microsoft Office Suite. Advanced proficiency in Excel/Google Sheets (managing data sets, tracking reporting) is highly preferred. Exceptional written and verbal communication skills. Ability to craft professional mass communications and handle sensitive phone conversations with composure. Proven ability to handle sensitive and confidential information (including HIPAA-related data) with absolute integrity. A keen eye for detail, and the ability to spot trends in data.