Warranty Claims and Quality Control Specialist

Hanna Interpreting Services LLC; Spring Valley, Northern (CA, KY); Hybrid; USD 52,000 - 76,000; Full time

Job summary

Hanna Interpreting Services LLC is seeking a Warranty Claims & Quality Control Specialist to provide administrative and analytical support across on-site warranty claims and virtual QC for OPI/VRI services.

You will manage end-to-end dispute workflows in the CRM, log cases, coordinate with Scheduling and Accounting, and generate reports on claims, ratings, and resolution times while safeguarding HIPAA data and ensuring professional client communications.

Qualifications

• 2+ years in claims, data analysis, or similar roles.
• Proficient with CRM like HubSpot and MS Office, especially Excel.
• Excellent written and verbal communication skills.
• Experience handling HIPAA-related data with discretion.

Responsibilities

• Manage end-to-end workflow for on-site disputes in CRM.
• Aggregate and document daily ratings and survey data.
• Assist QC lead in reviewing low-rated OPI/VRI calls.
• Coordinate with Scheduling and Accounting to gather service details.
• Run routine reports on claim volume and resolution times.

Skills

Data analysis

CRM experience

Excel/Sheets

Communication

HIPAA security

Tools

HubSpot CRM

Microsoft Office

Job description

Job Summary

The Warranty Claims & Quality Control Specialist, reporting to the Talent Operations Manager, is

responsible for providing critical administrative and analytical support to ensure the highest standards

across all Hanna Interpreting Services. This dynamic role acts as the organizational backbone for our

dispute resolution process for on-site assignments (Warranty Claims), while proactively analyzing client

feedback and data for our virtual assignments (Quality Control). You will ensure the smooth flow of

information, empowering fair claim resolutions and driving continuous improvement in our OPI (Over

Phone Interpreting) and VRI (Video Remote Interpreting) services.

Duties and Responsibilities

• Hybrid Claim & Data Workflow: Manage the end-to-end workflow for on-site service disputes within our CRM, ensuring cases are accurately logged and thoroughly investigated while adhering to our SLAs. Additionally, aggregate and document daily ratings and survey data for virtual (OPI/VRI) assignments.
• Quality Trend Analysis (Virtual Focus): Assist the QC lead in reviewing 1-star and 2-star OPI/VRI calls. Identify and document trends related to client dissatisfaction, helping the team implement preventative strategies to reduce low-rated outcomes.
• Intake and Coordination (On-Site Focus): Act as a primary point of contact for receiving and logging incoming on-site quality claims. Coordinate with internal Scheduling and Accounting teams to gather necessary service details, verify information, and assist with resolution actions.
• Compliant Communication: Communicate professionally with clients and independent linguists to request missing information or clarify details. Ensure all communications regarding service issues are aligned with Hanna’s Independent Linguist Quality and Performance Procedure.
• Documentation and Reporting: Conduct initial reviews of claims and low-rating alerts to ensure all required information is present. Log issues accurately into Informational, Contractual Review, or Critical categories. Assist the team by running routine reports on claim volume, OPI/VRI rating averages, and resolution times.

Skills and Qualifications

• 2+ years of experience in claims, data analysis, coordinator, or support role, preferably in quality assurance, customer success, or compliance.
• Strong command of CRM software (HubSpot or similar) and Microsoft Office Suite. Advanced proficiency in Excel/Google Sheets (managing data sets, tracking reporting) is highly preferred.
• Exceptional written and verbal communication skills. Ability to craft professional mass communications and handle sensitive phone conversations with composure.
• Proven ability to handle sensitive and confidential information (including HIPAA-related data) with absolute integrity. A keen eye for detail, and the ability to spot trends in data.