Warm Front Desk Specialist — Real Estate & Estate Planning

Berlin Patten Ebling; Sarasota (FL); On-site; USD 28,000 - 30,000; Full time

Benefits offered by this job

Health insurance

Retirement plan

Paid time off

Paid holidays

Annual firm trip

Job summary

Berlin Patten Ebling in Florida is seeking a friendly, polished receptionist to be the first face clients see. You will manage a multi-line phone system, schedule appointments, and support a team of attorneys and staff in a fast-paced, professional environment.

Ideal candidates bring 1+ year of front desk or administrative experience, strong organizational skills, and proficiency with Microsoft Office. Bilingual skills and notary eligibility are a plus, with a collaborative, balanced work

Qualifications

• 1+ year of receptionist, administrative, or customer service experience.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Proficiency with Microsoft Office and scheduling software; quick to learn new tools.
• Experience in a law firm, title company, or professional services is a plus but not required.

Responsibilities

• Welcome clients and visitors with warmth and professionalism.
• Manage a multi-line phone system and route calls efficiently.
• Coordinate appointments and oversee conference room scheduling.
• Keep the reception area polished and organized; handle mail and deliveries.
• Support attorneys and staff with scanning, filing, electronic records, and other admin tasks.
• Handle confidential client information with discretion.

Skills

Client-focused

Clear communication

Organizational skills

Tech-savvy

Tools

Microsoft Office

Scheduling software

Case management systems

Job description

Berlin Patten Ebling in Florida is seeking a friendly, polished receptionist to be the first face clients see. You will manage a multi-line phone system, schedule appointments, and support a team of attorneys and staff in a fast-paced, professional environment.

Ideal candidates bring 1+ year of front desk or administrative experience, strong organizational skills, and proficiency with Microsoft Office. Bilingual skills and notary eligibility are a plus, with a collaborative, balanced work