WAREHOUSE, SHIPPING & RECEIVING COORDINATOR

KSM Electronics Inc.; Warrenville (IL); On-site; USD 42,000 - 64,000; Full time

Job summary

KSM Electronics Inc. is seeking a Warehouse, Shipping & Receiving Coordinator in Warrenville, IL to oversee daily warehouse operations, shipping, receiving, inventory control, and material handling.

You will ensure accurate inventory, support production schedules, and drive on-time shipments while adhering to safety standards. The role requires leadership, process improvement mindset, and experience with ERP/MRP systems.

Qualifications

• High school diploma or equivalent with CPIM and/or CPM certification, or 3 years of related experience.
• Lean Manufacturing familiarity including 5S, JIT, Kanban, pull systems preferred.
• Strong math, analysis, and organizational skills.
• 3–5 years in Logistics/Warehouse or related field.
• Experience shipping/receiving products internationally.
• Leadership skills and safe operation of material-handling equipment.
• Proficiency with ERP/MRP systems and MS Excel.

Responsibilities

• Lead 5–8 warehouse staff, assign work, and monitor task completion.
• Coach and train warehouse employees; escalate issues when needed.
• Coordinate daily warehouse, shipping, receiving, inventory, and material handling activities.
• Ensure accurate receipt of incoming materials with proper documentation.
• Coordinate outbound shipments and ensure proper packing, labeling, and shipping.
• Maintain shipping/receiving docs: packing lists, bills of lading, carriers.
• Coordinate with carriers on pickups, deliveries, and transit issues.
• Monitor inventory integrity in ERP/MRP and perform cycle counts.
• Work with Production, Planning, Purchasing, Quality, and Customer Service to resolve issues.

Skills

Leadership

Multitask

Detail oriented

Communication

Problem solving

Analytical

Organizational skills

Independent work

Safety awareness

Education

High school diploma with CPIM/CPM certification

High school diploma with 3 years warehouse/shipping/logistics experience

Tools

ERP/MRP system

Microsoft Excel

BoM documentation

Forklift operation

Job description

The Warehouse, Shipping & Receiving Coordinator oversees daily warehouse, shipping, receiving, inventory, and material-handling activities to ensure accurate inventory, efficient material flow, and on-time shipments. The role collaborates with multiple departments, resolves material and shipping discrepancies, maintains required documentation, ensures compliance with safety and company procedures, and supports continuous improvement and cost-reduction initiatives.

***Please note that, due to ITAR (International Traffic in Arms Regulations) requirements, this position is limited to U.S. persons, defined as U.S. citizens or lawful permanent residents (green card holders).***

RESPONSIBILITIES

• Lead and coordinate the daily activities of a warehouse team of approximately 5–8 employees, including assigning work, establishing priorities, and monitoring completion of assigned tasks.
• Provide day-to-day coaching, guidance, training, and feedback to warehouse employees; identify performance or training concerns and **escalate issues to management as appropriate.**
• Coordinate daily warehouse, shipping, receiving, inventory, and material-handling activities to support production schedules and customer requirements.
• Oversee the accurate receipt of incoming materials, including verification of quantities, part numbers, purchase orders, packing slips, labeling, and required documentation.
• Coordinate outbound shipments to ensure orders are accurately picked, packed, labeled, documented, and shipped according to customer and delivery requirements.
• Prepare and maintain shipping and receiving documentation, including packing lists, bills of lading, carrier documentation, and applicable import/export records.
• Coordinate with freight carriers and transportation providers regarding pickups, deliveries, shipment status, service issues, and transportation requirements.
• Monitor material availability and communicate shortages, discrepancies, delays, or other issues that may affect production schedules, customer orders, or On-Time Delivery (OTD).
• Maintain accurate inventory records by ensuring receipts, transfers, issues, returns, and other material movements are properly recorded in the ERP/MRP system.
• Conduct and coordinate cycle counts, reconcile physical inventory against ERP records, investigate discrepancies, and support root-cause analysis and corrective actions.
• Coordinate the picking, staging, storage, and movement of materials between warehouse locations, stockrooms, and production areas to ensure efficient material flow.
• Work closely with Production, Planning, Purchasing, Quality, and Customer Service to resolve material, inventory, shipping, and receiving issues.
• Train and cross-train warehouse employees on shipping, receiving, inventory control, ERP transactions, material handling, safety procedures, and departmental work instructions.
• Promote and enforce compliance with warehouse procedures, safety requirements, proper material-handling practices, company policies, and 5S standards, while identifying opportunities to improve workflow, inventory accuracy, and operational efficiency.
• Monitor daily warehouse performance and assist management with staffing needs, operational metrics, employee performance concerns, continuous improvement initiatives, and other duties or projects as assigned.

QUALIFICATIONS

• High school diploma or equivalency with CPIM and/or CPM certification –or- High school diploma or equivalency with 3 years of warehouse/shipping and receiving and logistics experience.
• Practical working knowledge of Lean Manufacturing principles, including 5S, Just-in-Time (JIT), Kanban, and pull systems preferred.
• Strong mathematical, analytical, problem-solving, and organizational skills.
• 3 - 5 years of experience in Logistics and/or Warehouse or related field.
• Previous experience shipping and receiving product internationally
• Proven leadership skills.
• Trained to operate motorized fork lift equipment and manual pallet jacks.
• Working knowledge of inventory and MRP/ERP system, including Bill of Material (BoM) documents.
• Good computer and analytical skills; proficiency in Microsoft Office, especially Excel.
• Outstanding ability to multitask and work independently.
• Ability to effectively present information and respond to common inquiries or complaints from groups of managers, clients, and vendors.
• Detail oriented with the ability to work in a fast paced environment without compromising accuracy.
• Demonstrated superior organizational skills, communication skills, and professionalism.
• Must be able to respond quickly to demand.