Warehouse Operations Admin: SOPs, SAP & Ariba

Talentify; Reno (NV); On-site; USD 25,000 - 33,000; Full time

Benefits offered by this job

Health insurance

Health savings account

Dental insurance

Vision insurance

Flexible spending accounts

Life insurance

Retirement plan

Job summary

Axalta is seeking an organized Administrative Assistant to support warehouse operations in Reno, NV. Responsibilities include SOP creation, billing, inventory documentation, SAP/Ariba usage, and vendor coordination.

The role requires 1–2+ years of administrative or warehouse experience, strong organizational and communication skills, and proficiency with MS Office. On-site work with standard hours, maintaining filing systems and supporting logistics activities.

Qualifications

• 1–2+ years of administrative or warehouse experience.
• Experience creating and maintaining SOPs.
• Billing and invoice processing experience.
• Experience coordinating onsite vendors.
• Familiarity with SAP and Ariba.
• Proficiency with MS Office (Excel, Word, Outlook).
• Familiarity with warehouse management systems (WMS).
• High School Diploma or equivalent required.
• Associate degree preferred.

Responsibilities

• Create and maintain SOPs, reports, correspondence, and warehouse documentation.
• Process billing, invoices, shipping orders, receipts, and related records.
• Maintain accurate inventory, shipment, and warehouse activity records in WMS.
• Assist with inventory tracking, reconciliation, reporting, and stock audits.
• Schedule onsite vendors, deliveries, pickups, and other logistics activities.
• Order supplies from approved suppliers using Ariba.
• Monitor group email traffic and respond or route inquiries appropriately.
• Serve as a point of contact for internal teams, vendors, suppliers, customers, and drivers.
• Maintain organized physical and electronic filing systems.
• Assist with shipping status, order tracking, damaged goods, and inventory inquiries.
• Perform general administrative duties, including answering phones and emails and scheduling meetings.
• Support compliance with company documentation and record-retention procedures.

Skills

Administrative experience

Organizational skills

Communication skills

Multitasking ability

Education

High School Diploma or equivalent

Associate degree preferred

Tools

SAP

Ariba

Microsoft Office

WMS

Job description

Axalta is seeking an organized Administrative Assistant to support warehouse operations in Reno, NV. Responsibilities include SOP creation, billing, inventory documentation, SAP/Ariba usage, and vendor coordination.

The role requires 1–2+ years of administrative or warehouse experience, strong organizational and communication skills, and proficiency with MS Office. On-site work with standard hours, maintaining filing systems and supporting logistics activities.