Warehouse Office Admin.

Costa Solutions, LLC; La Porte (TX); On-site; USD 36,000 - 48,000; Full time

Job summary

Costa Solutions, LLC is seeking a Warehouse Office Administrator to provide essential administrative support for warehouse and distribution operations. You will maintain records, enter data, and assist employees, customers, and supervisors in day-to-day tasks.

The role emphasizes accurate documentation, filing, and communication, with compliance to safety procedures and company policies. Strong Excel and customer service orientation are valued.

Qualifications

• High school diploma or GED required or equivalent experience.
• Experience in office/administrative roles preferred.
• Experience in warehouse environment is a plus.

Responsibilities

• Perform daily administrative and clerical duties to support warehouse operations.
• Enter and maintain accurate information in company systems and databases.
• Process paperwork, organize files, and prepare reports.
• Assist with employee timekeeping and attendance records.
• Support warehouse supervisors with data collection and documentation.
• Maintain confidentiality of sensitive information and ensure compliance.
• Handle phones, emails, and visitor greetings; direct inquiries to appropriate departments.
• Adhere to safety procedures and work instructions.

Skills

Attention to detail

Organizational skills

Verbal and written communication

Time management

Confidentiality

Math basics

Reasoning skills

Teamwork

Safety awareness

Independent work

Learning ability

Education

High school diploma / GED

Tools

Excel

Outlook

Warehouse management systems (WMS)

Inventory software/databases

Job description

Costa Solutions is a trusted leader in the warehouse and food service industry that provides 24/7 managed labor support for inbound , outbound and tracking-and-reporting . We believe in continuous growth and process improvement and continually customize new service options to meet the expanding needs of our customers. With the goal of superior customer service, we strive to treat every person and each situation with dignity, honor and respect.

About the role

The Warehouse Office Admin. provides administrative and clerical support to the warehouse and distribution operation. This position is responsible for maintaining accurate records, processing paperwork, entering data, assisting employees, customer, supervisors, and supporting the day-to-day administrative needs of the facility.

What you'll do

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Perform daily administrative and clerical duties to support warehouse operations.
• Enter and maintain accurate information in company systems, spreadsheets, and databases.
• Prepare, organize, scan and file warehouse documentation, shipping/receiving paperwork, reports, and records.
• Assist with employee timekeeping, attendance records, schedules, and other personnel-related administrative tasks.
• Assist warehouse supervisors and management with reports, data collection, and document preparation.
• Monitor and maintain inventory-related paperwork and assist with resolving discrepancies.
• Communicate with transportation providers, vendors, customers, and internal departments as needed.
• Answer phones, respond to emails, greet visitors, and direct questions to the appropriate department.
• Process incoming and outgoing paperwork and ensure documents are complete and accurate.
• Maintain confidentiality of employee, customer, and company information.
• Assist with safety documentation, incident reports, training records, and other compliance-related paperwork.
• Maintain organized electronic and physical filing systems.
• Provide general administrative support to the warehouse management team.
• Must follow proper safety procedures
• Must follow all work instructions and procedures
• Must maintain a clean working area
• Must be able to pass drug tests and criminal background checks as part of employment.
• Perform other duties as assigned.

Qualifications

• Strong attention to detail and organizational skills.
• Ability to work independently and prioritize multiple tasks.
• Strong verbal and written communication skills.
• Proficiency with Microsoft Office, particularly Excel and Outlook.
• Ability to learn and accurately use company software and warehouse management systems.
• Must be able to speak, read, write and understand the English language.
• Basic math skills
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Reasoning skills with the ability to understand and execute instructions.
• Must have the ability to work safely in a team and warehouse environment
• Good organizational and time management skills in order to meet goals
• Proficiency in inventory software, databases and systems or the ability to learn

Physical Requirements

The physical demands described here are representative of those what must be met by an employee to successfully perform the essential functions of this position.

While performing the duties of this job, the employee is regularly required to use hands to fingers, handle or feel; reach with hands and arms; and talk and hear. This position frequently requires standing; walk; and stoop, kneel crouch or crawl. Occasionally required to sit, climb and balance. Must be physically capable of constantly lifting and/or moving objects up to 50 pounds. Specific vision abilities required by this position includes close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.

Education & Experience

1. High school diploma, GED or equivalent years of experience, preferred

2. Previous office, administrative, warehouse experience preferred

3. Familiarity with modern warehousing practices and methods or the ability to

learn processes and procedures

This position works in a warehouse setting with various temperatures. Warehouse temperatures vary from freezer, refrigerator, climate control to no climate control warehouses as well as some outdoor exposure. While performing the duties of this job, the employee is exposed to moving mechanical parts, vibrations, two-way forklift flow and loud noise.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, duties or responsibilities that are required of the employee for this job. Duties and responsibilities and activities may change at any time with or without notice. All other duties assigned by supervisor.