Warehouse Coordinator

Pelton Shepherd Industries; Streamwood (IL); On-site; USD 42,000 - 64,000; Full time

Job summary

Pelton Shepherd Industries in Streamwood, IL is seeking a Warehouse Coordinator to support daily inventory control and warehouse operations in a fast-paced, team-driven environment.

You will coordinate shipping/receiving, maintain accurate inventory, perform cycle counts, and ensure on-time outbound shipments, while following GMPs and SOPs. Experience with WMS/ERP systems and handheld scanners is preferred; a high school diploma or GED is required.

Qualifications

• Strong leadership and teamwork skills; able to coach and guide others.
• Ability to work under pressure, meet deadlines, and maintain a 'do what it takes' attitude.
• Strong written and verbal communication skills; able to communicate expectations and follow up to ensure completion.
• Ability to read English and interpret SOPs and warehouse documentation.
• Strong understanding of warehouse flow from receiving through shipping.
• Experience with computer-based WMS/ERP systems and handheld scanning devices.
• Knowledge of and ability to comply with applicable safety and environmental regulations.

Responsibilities

• Coordinate and support daily shipping/receiving operations and inventory control activities.
• Move, store, and stage materials and finished goods based on production and shipping requirements.
• Update and maintain accurate inventory locations and transactions in the Warehouse Management System (WMS) using handheld scanners as needed.
• Perform cycle counts and inventory audits, reconcile variances, and adjust records as appropriate.
• Prepare, stage, and verify outbound shipments (LTL/UPS/rail/road) to ensure accuracy and on-time performance.
• Receive inbound materials: unload, inspect, verify documentation/quantities, complete shipping/receiving logs and QC sheets, and store product in assigned locations.
• Ensure shipping and receiving documentation is complete and properly routed (packing lists, bills of lading, freight logs, etc.).
• Keep warehouse areas organized, clean, and audit-ready (including routine sweeping and general housekeeping).

Skills

Leadership

Teamwork

Communication

Reading SOPs

Aptitude to learn quickly

Work under pressure

Reading English

Education

High school diploma or GED

Tools

WMS/ERP systems

Handheld scanners

Job description

Pelton Shepherd Industries is a third-generation, family-owned company with over 70 years of experience in cold chain innovation. With operations in Streamwood, IL, the company specializes in temperature-controlled packaging and gel pack solutions that support the food, pharmaceutical, and healthcare industries. Known for its focus on quality, efficiency, and sustainability, Pelton Shepherd offers a fast-paced, team-driven environment where warehouse coordination plays a vital role in ensuring accurate, timely distribution of essential products.

We are seeking a Warehouse Coordinator to support daily inventory control and overall warehouse operations. This role coordinates the movement and flow of raw materials from receiving through production support and ensures accurate, on-time shipping of finished goods to storage locations and customers. The Warehouse Coordinator also provides day-to-day oversight and coordination of Shipping/Receiving activities as directed by the Production Manager.

Key Responsibilities

Warehouse Operations & Inventory Control

• Coordinate and support daily shipping/receiving operations and inventory control activities.
• Move, store, and stage materials and finished goods based on production and shipping requirements.
• Update and maintain accurate inventory locations and transactions in the Warehouse Management System (WMS) using handheld scanners as needed.
• Perform cycle counts and inventory audits, reconcile variances, and adjust records as appropriate.
• Prepare, stage, and verify outbound shipments (LTL/UPS/rail/road) to ensure accuracy and on-time performance.
• Receive inbound materials: unload, inspect, verify documentation/quantities, complete shipping/receiving logs and QC sheets, and store product in assigned locations.
• Ensure shipping and receiving documentation is complete and properly routed (packing lists, bills of lading, freight logs, etc.).
• Keep warehouse areas organized, clean, and audit-ready (including routine sweeping and general housekeeping).

Leadership & Coordination

• Provide additional oversight, direction, coaching, and mentoring to Shipping/Receiving personnel as directed.
• Promote accountability and ensure work is performed in accordance with GMPs and SOPs.

Safety

• Ensure strict adherence to EH&S policies and procedures.
• Conduct daily safety/operational inspections on warehouse equipment and document results.
• Use forklift and equipment safely and in accordance with training and site rules.
• Identify and report unsafe conditions immediately; proactively support safety improvements.

Quality

• Perform required quality checks per SOPs and ensure product handling meets standards.
• Visually inspect inbound raw materials for damage; document damage on the bill of lading before the carrier departs.
• Ensure inbound/outbound documentation matches actual product and quantities.
• Confirm outbound pallets are secured properly, free of damage, and meet shipment requirements.
• Escalate quality concerns to the Facility Supervisor/Assistant Supervisor as needed.

Equipment & Facility Checks

• Perform daily inspection of powered industrial equipment (forklifts, pallet jacks, etc.) and maintain inspection documentation.
• Support basic equipment care (including battery care where applicable) and report defects/issues.
• Inspect dock plates, roll-up doors, and other warehouse-related facility items for safe operation.

Required Skills & Qualifications

• Strong leadership and teamwork skills; able to coach and guide others.
• Ability to work under pressure, meet deadlines, and maintain a “do what it takes” attitude (hours may vary based on operational needs).
• Strong written and verbal communication skills; able to communicate expectations and follow up to ensure completion.
• Ability to read English and interpret SOPs and warehouse documentation.
• Strong understanding of warehouse flow from receiving through shipping—or ability to learn quickly.
• Experience with computer-based WMS/ERP systems and handheld scanning devices.
• Knowledge of and ability to comply with applicable safety and environmental regulations.

Education & Experience

• High school diploma or GED required OR 5 years of relevant warehouse experience.

Physical Requirements

• Frequent standing and walking.
• Frequent reaching, bending/stooping, kneeling/crawling, climbing/balancing.
• Frequent lifting up to 50 lbs.
• Frequent push/pull 75–100 lbs. (equipment-assisted).
• Frequent use of hands/touch; ability to see close/peripheral/depth and adjust focus.

Additional Information

• This position may include other duties and responsibilities as assigned by management.