Warehouse Coordinator

CoolSys; Philadelphia (Philadelphia County); On-site; USD 25,000 - 43,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Prescription coverage

401K with company match

Life insurance

AD&D and Disability

Tuition reimbursement

Employee discounts

Legal plan

ID theft protection

Job summary

CoolSys in Philadelphia seeks a Warehouse Coordinator to efficiently receive, store and dispatch diverse goods, including materials, tools, machinery, and uniforms. The role operates in a climate‑controlled environment with cross‑functional teamwork for accuracy and timely deliveries.

Responsibilities cover facility safety, purchasing, tools and inventory management, and rigorous documentation. Requirements include an associate degree or equivalent, 3 years of warehouse experience, and

Qualifications

• Associate’s degree or equivalent experience.
• Minimum 3 years of warehouse experience.
• Minimum 2 years hands‑on experience with HVAC and/or Refrigeration concepts.
• Forklift operating experience/certification preferred.

Responsibilities

• Maintains health, safety, hygiene and security in the work environment.
• Maintains warehouse housekeeping.
• Ensures safety and stock security during shifts.
• Locates vendors and processes purchasing, interviews suppliers, and manages requisitions and purchase orders.
• Maintains stock control, receipts, storage, retrieval and delivery; updates system.
• Generates inventory reports and handles returns of unused materials.
• Manages tool transfers and maintenance, updates tool lists and site delivery.
• Embodies COOLSys CARES culture in daily work.
• Performs other duties as assigned.

Skills

Exellent documentation and коммуникаС

Strong interpersonal skills

Ability to multi-task effectively

Strong analytical skills and detail

Organize and prioritize work

Independent and team

Policy and compliance

Office tools (Email, Word, Excel)

Education

Associate’s degree or equivalent experience

Minimum 3 years of warehouse experience

Minimum 2 years HVAC/Refrigeration experience

Forklift operating experience/certification preferred

Job description

Overview

CoolSys solves the most complex challenges in refrigeration, air conditioning, heating, engineering, and energy management.With over 3,700 associates nationwide, we deliver tailored solutions to help businesses cut costs, improve equipment performance, and reduce emissions.

Our services include HVAC and refrigeration equipment sourcing, installation, repair, maintenance, monitoring, and optimization. We also offer engineering design, energy resilience and consumption optimization, asset recycling, and seamless multi-site rollouts across states.

CoolSys serves over 45,000 customer locations in industries like retail, food service, commercial, data centers, industrial, and pharmaceuticals.

No wonder Newsweek named CoolSys one of America’s Greatest Workplaces!

• Competitive pay: $18-$31/hr
• Benefits: Medical, Dental, Vision and Prescription coverage. Medical coverage starting at $0 Per Paycheck.
• Paid vacation, holidays, and floating holiday.
• 401(K)with Company match.
• Company sponsored life insurance, as well as optional AD&D, short and long-term disability.
• Tuition reimbursement.
• Employee discountson vehicles, hotels, theme parks, select cell phone bills and so much more.
• Pet Insurance.
• Legal Plan, and ID Theft Protection.

Responsibilities

JOB SUMMARY

The Warehouse Coordinator is responsible for efficient receipt, storage and dispatch of a wide range of goods including materials, tools, machinery, and uniforms.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Facility & Safety

• Maintains standards of health, safety, hygiene and security in the work environment.
• Maintains housekeeping of warehouse.
• Ensures the workplace health and safety requirements are met, takes responsibility for the security of the building and stock, and runs shift with safety and efficiency as priorities.

Purchasing

• Ensures quality, delivery budget and environmental objectives are met.
• Responds to field communication, locates vendors of materials, equipment or supplies, and interviews them to determine product availability and sales terms.
• Admins on-line purchasing systems.
• Prepares and process requisitions and purchase orders for supplies and equipment.

Tools, Fleet, & Inventory

• Maintains records of goods ordered and received, log all rentals into the rental log and follow up with foreman on status.
• Manages stock control, receipt, storage, retrieval and timely delivery of goods; shipment loading and transferring; document recording and data entry into system.
• Issues inventory report, in/out status report, dead stock report, goods age report, and consumption report.
• Returns all materials not required on a project or that were delivered incorrectly.
• Responsible for tool inventory and control: § Tool transfers log in/out form, clean up, maintenance and repair of tools.
• Updates and maintains inventory tool list, delivery of tools to the jobsite.
• Embodies the CoolSys CARES culture (Collaboration, Accountability, Respect, Empowerment, Safety).
• Performs other duties as assigned.

Qualifications

JOB REQUIREMENTS

Education / Training

• Associate’s degree or equivalent experience.
• Minimum 3 years of warehouse experience.
• Minimum 2 years hands‑on experience with HVAC and/or Refrigeration concepts.
• Forklift operating experience/certification preferred.

Work Experience / Skills

• Exellent documentation and communication skills.
• Strong interpersonal skills.
• Ability to multi‑task effectively.
• Strong analytical skills and detail oriented.
• Ability to organize and prioritize your own work schedule and the work schedules of others on a short‑term basis.
• Ability to work independently and in a team‑oriented environment.
• Ability to understand and follow all company policies and procedures and all applicable State and Federal laws.
• Ability to use typical business tools including E‑Mail, Word, Excel, etc.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment

This job operates in a clean, well‑lit and climate‑controlled professional office environment with minimal physical hazards and noise. This role routinely uses standard office equipment such as computers, phones, printers, etc.

Physical Demands

While performing the duties of this job, the employee is regularly required to stand, sit, walk, talk, hear, drive, and use hands and fingers. The employee is occasionally required to reach, stoop and kneel. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Join Us

Today, there are 27 different companies that make up the CoolSys family of brands.

Our valued employees are at the heart of our continued growth and success. We invite you to be part of that growth!

Connect with uson Facebook and X.

CoolSysis an EEO/AA Employer. All qualified individuals - Including all ages, colors, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socio‑economic status, veteran status, and other characteristicsare encouraged to apply. Pre‑employment background screening (criminal andMVR for driving positions) and drug testing arerequiredfor all positions. CoolSys will consider qualified applicants with criminal histories in a manner consistent with federal law, state law, or local ordinance.