Project Administrator

Hargrove and Associates, Inc; United States; In loco; USD 60.000 - 80.000; Tempo pieno

Vantaggi offerti da questo lavoro

Comprehensive benefits

Paid holidays

PTO

401(k)

Descrizione del lavoro

Hargrove and Associates, Inc. is seeking an experienced Administrative Project Coordinator to manage project administration, planning and documentation from proposal through closeout.

You will support leaders and project managers, prepare communications, organize meetings and maintain client data in Deltek Vision and Outlook. The ideal candidate has 6+ years of admin experience, strong writing and proofreading skills, and excellent attention to detail in a fast-paced environment.

Competenze

• 6+ years of admin support experience, preferably in an industrial engineering environment.
• Proficient with Deltek Vision and Newforma; strong writing and proofreading skills.
• Excellent attention to detail and ability to multi-task in a fast-paced setting.
• Ability to maintain confidentiality and communicate effectively, both verbally and in writing.

Mansioni

• Assist in project administration, planning, tracking and documentation from proposal to closeout.
• Prepare organizational charts, project correspondence, transmittals and mailings.
• Enter and maintain client data in Deltek Vision and Outlook.
• Create proposals and technical documents; proofread and edit materials.
• Schedule meetings, distribute notes, and prepare client presentations.
• Provide scanning, copying, faxing, and filing; support departmental leaders.

Formazione

High School Diploma or equivalent

Strumenti

Deltek Vision

Newforma

Microsoft Word

Microsoft Excel

PowerPoint

Microsoft Outlook

Descrizione del lavoro

What You'll Be Doing

Job Scope: Generally responsible for project administration including overall planning, tracking and documentation of one or several projects from the project proposal phase to the project closeout phase. Projects are typically outlined with specific guidelines and procedures. This position is also responsible for overall department support, including but not limited to the leader and project managers for the specific discipline assigned to. This work will be performed under general supervision. Primary responsibilities will include but are not limited to:

• Assisting in Deltek Vision Resource Planning and producing reports.
• Preparation of project organizational charts.
• Preparation of project correspondence and transmittals.
• Preparation of project mailings and labels.
• Entering and maintaining current client contact information in both Deltek Vision and Microsoft Outlook.
• Utilizing technical writing skills to assist in creating and preparing proposals and other technical documents, as well as proofing of technical documents.
• Scheduling project and client meetings and arrangements.
• Preparation and distribution of project meeting notes.
• Preparation of client and project presentations.
• Execution of special projects.
• Providing scanning, copying, faxing, and filing services for project related information.
• Maintaining professional appearance of meeting spaces.

Ideal Background Education

High School Diploma or equivalent is required. Advanced coursework is highly preferred.

Certification

No certification is required for this position.

Experience

This position requires 6 or more years of experience in providing administrative support, preferably in an industrial engineering environment.

Required Knowledge, Skills, and Abilities

• Knowledge and application of company standards.
• Knowledge and application of office administration procedures.
• Proficient in the use of Microsoft Word, Excel, PowerPoint and Outlook.
• Proficient in the use of Newforma, Deltek Vision and other software as needed.
• Extreme attention to detail.
• Excellent proofreading and grammar.
• Ability to communicate effectively, both verbal and written.
• Ability to maintain confidentiality in all areas.
• Ability to work in a fast-paced environment with extreme multi-tasking.
• Ability to prioritize effectively.
• Ability to accurately develop reports.
• Ability to maintain effective working relationships with teammates, clients, and vendors.
• Ability to listen and ascertain the needs of leaders, teammates and clients, and proactively approach these needs to meet critical timelines.
• Ability to find and communicate accurate information.
• Ability to work flexible hours as needed.

Physical Requirements

Ability to sit, stand or walk for long periods of time.

Hargrove Culture

We work to create an environment founded on trust, personal integrity, and a "team mentality" so that each person understands the value of their contributions both on a project and company-wide level. We know that each person on our team contributes to the success of our company by pairing expertise and passion to meet and exceed the needs of the clients we serve across the globe. Our safety culture protects and promotes the well-being of every person who works with us and every person touched by our work. As a 100% Teammate owned company, we proudly offer a comprehensive benefits package including, paid holidays, personal paid time off, medical, dental, vision, life, and disability insurance, 401(k), and other benefits to eligible Teammates.

Equal Opportunity Employment Statement

Hargrove is an Equal Opportunity/Affirmative Action employer. We do not discriminate based upon race, color, national origin, religion, age, sex (including gender, sexual orientation, pregnancy, sexual identity, marital or family status), disability, military service or obligations, veteran status, or any other characteristic protected by law. Hargrove is a drug-free workplace. The selected candidate must be authorized to work in the United States. Hargrove is passionate about serving our clients within our industry and the local economy, and we recognize that our impact goes beyond building great projects. Our extraordinary teammates serve the community with their time, talent, and generosity. The Hargrove team is a family whose volunteerism makes a huge impact on our communities, and The Hargrove Foundation is the vehicle for making a true difference in the lives of others. We work to create an environment founded on trust, personal integrity, and a "team mentality" so that each person understands the value of their contributions both on a project and company-wide level. Hargrove has consistently been ranked one of the Best Firms to Work For by organizations such as ZweigWhite and Business Alabama. We pair expertise and passion to meet and exceed the needs of the clients we serve across the globe. Our teammates strive to expand their knowledge and contribute to the success of the organization. Stay informed about new opportunities that are relevant to your profile.