Warehouse Administrative Coordinator

YQN Logistics Co.; Port Reading (NJ); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Medical/Dental/Vision Insurance

401(K)

PTO

Job summary

YQN Logistics is seeking a detail-oriented Warehouse Administrative Coordinator to support daily warehouse administration, operational coordination, record management, and facility activities at our Port Reading, NJ site. You will serve as a key liaison between warehouse operations, internal departments, vendors, and service providers, maintaining accurate data in WMS/ERP systems and spreadsheets.

The ideal candidate has strong organizational and communication skills, proficiency with Microsoft

Qualifications

• Degree in business/ops/logistics preferred.
• Experience in warehouse administration or logistics coordination a plus.
• Proficient with Microsoft Office; familiarity with ERP or WMS advantageous.
• Strong organizational and communication skills; ability to manage multiple priorities.
• On-site at warehouse location; willingness to work in a fast-paced environment.

Responsibilities

• Maintain accurate warehouse records, reports, and files in WMS/ERP or internal systems.
• Coordinate with supervisors and internal teams to track requests and follow up on tasks.
• Communicate with suppliers and vendors for service requests, scheduling, and documentation.
• Prepare spreadsheets and reports to support management decisions and process improvements.

Skills

Attention to detail

Organizational skills

Communication skills

Multitasking

Education

Bachelor's degree in Business Administration, Supply Chain Management, Logistics, Operations Management, or related field

Tools

WMS

ERP systems

Microsoft Office

Job description

YQN Logistics is a technology-driven international logistics platform dedicated to making global shipping simpler and more efficient. We provide integrated logistics solutions, including ocean freight (FCL/LCL), air freight, rail transportation, trucking, customs clearance, warehousing, and cargo insurance.

Through digital technology and a global logistics network, we help businesses streamline supply chain operations, improve shipment visibility, and manage logistics more efficiently. Our mission is “Simple Shipping, Easy Freight.”

Join our team and contribute to the smooth operation of our warehouse and logistics network.

Position Overview

We are seeking a detail-oriented and organized Warehouse Administrative Coordinator to support daily warehouse administration, operational coordination, record management, and facility-related activities. This role serves as a key point of coordination between warehouse operations, internal departments, vendors, and external service providers.

The ideal candidate has strong organizational and communication skills, is comfortable working with spreadsheets and operational data, and can efficiently manage multiple administrative tasks in a fast-paced logistics environment.

Key Responsibilities

1. Warehouse Administrative Support

Maintain accurate warehouse records, operational documents, inventory-related reports, and administrative files.

Assist with data entry, document verification, report preparation, and routine updates in warehouse management systems (WMS), ERP platforms, or other internal systems.

Organize and maintain records related to warehouse supplies, equipment, facility maintenance, and daily operational activities.

Support administrative processes to ensure warehouse operations run smoothly and efficiently.

2. Operations Coordination

Coordinate with warehouse supervisors and internal teams to track operational requests, resolve administrative issues, and ensure timely follow-up.

Assist with monitoring warehouse supplies, equipment, and facility-related needs.

Help coordinate maintenance, repairs, installations, and other facility service requests with external vendors.

Track task progress, maintain follow-up records, and elevate outstanding issues when necessary.

3. Vendor and Cross-Functional Communication

Communicate with suppliers, maintenance contractors, property management teams, and other service providers regarding service requests, scheduling, quotations, and follow-ups.

Coordinate purchasing requests, delivery arrangements, and expense documentation in accordance with company procedures.

Collaborate with warehouse operations, procurement, finance, and management teams to support daily business needs.

Maintain clear and professional communication to ensure requests are addressed accurately and on time.

4. Data Management and Process Improvement

Prepare and update spreadsheets, trackers, and operational reports to support management decision-making.

Review administrative data and documentation for accuracy, completeness, and consistency.

Identify opportunities to improve recordkeeping, task tracking, and administrative workflows.

Support special projects and additional administrative tasks as assigned.

Qualifications

Bachelor's degree in Business Administration, Supply Chain Management, Logistics, Operations Management, or a related field preferred.

Previous experience in warehouse administration, logistics coordination, office administration, procurement support, or a similar role is a plus.

Proficiency in Microsoft Office, particularly Excel, Word, and Outlook; experience with ERP or warehouse management systems is advantageous.

Strong organizational skills, attention to detail, and the ability to manage multiple priorities.

Excellent verbal and written communication skills, with the ability to coordinate effectively with internal teams and external vendors.

Ability to maintain accurate records, follow up on outstanding tasks, and solve routine operational problems.

Self-motivated, dependable, adaptable, and comfortable working in a fast-paced environment.

Willingness to work onsite at the warehouse location.

Preferred Qualifications

Experience coordinating warehouse facilities, maintenance, purchasing, equipment, or vendor services.

Familiarity with inventory documentation, purchase orders, invoices, expense tracking, or operational reporting.

Bilingual communication skills, particularly Chinese and English, are a plus.

Job Type: Full-time, On-site

Pay: $20 - $25/hour

• Medical/Dental/Vision Insurance
• 401(K)
• PTO