Ward Clerk/Unit Secretary U

Montefiore Health System; New York (NY); On-site; USD 37,000 - 40,000; Full time

Job summary

Montefiore Medical Center in Bronx, NY seeks a Unit Secretary for the NUR - Surgery unit. The role supports intra- and inter-unit information flow, acts as receptionist, maintains medical records, orders supplies, and coordinates patient movement on the unit.

The position requires a High School Diploma or GED, English fluency, computer literacy, and familiarity with CIS or BIS. Weekend and holiday shifts apply; hourly rate begins at $27.14 as listed.

Qualifications

• High School Diploma or GED required.
• Able to work in a Windows environment with CIS or BIS systems.
• Computer literacy required.
• Must read, write and speak English fluently.
• Previous experience preferred.

Responsibilities

• Maintain patient medical records from admission through discharge in the Universal Chart.
• Screen and respond to telephones, call lights, and patient intercom; relay messages as needed.
• Greet visitors and provide directions; refer non-medical questions to caregivers.
• Arrange patient appointments and referrals as ordered.
• Monitor unit inventory and order patient unit supplies cost-effectively.
• Provide unit-based bed sweeps and report daily activities to oncoming staff.

Skills

English fluency

Computer literacy

Windows environment

Education

High School Diploma or GED

Tools

CIS

BIS

Job description

City/State

Bronx, New York

Grant Funded

No

Department

NUR - Surgery

Bargaining Unit

1199

Work Shift

Day

Work Days

ALTERNATE WORK SCHEDULE

Scheduled Hours

8 AM-4 PM

Scheduled Daily Hours

7 HOURS

Hourly Rate

$27.14

For positions that have only a rate listed, the displayed rate is the hiring rate but could be subject to change based on shift differential, experience, education or other relevant factors.

To learn more about the “Montefiore Difference” – who we are at Montefiore and all that we have to offer our associates, please click here.

Job Summary

The Unit Secretary is responsible for the flow of information inter/intra unit and between members of the patient care team. Additionally, the unit secretary functions as a receptionist while performing secretarial and routine administrative duties. The unit secretary's primary role is integrity and maintenance of the medical record from admission to discharge, ordering supplies, and coordination of the movement of patients on the assigned unit. Utilizes effective interpersonal skills to communicate and collaborate effectively with the Interdisciplinary Care Team.

Essential Functions

• Providing a Safe Environment.
• Ensures patients' rights are respected as identified in the Patient Bill of Rights
• Promoting Core Values.
• Able to set priorities, problem solve, use proper judgment in difficult situations, and be flexible in all situations.
• Participating in Quality Improvement.
• Performing Assigned Duties.
• Maintain patient medical records from admission through discharge in the appropriate "Universal Chart" order.
• Remove and store excess pages as necessary from the medical record and files in the approved location.
• Screen and respond to telephones, call lights, and patient intercom in an appropriate manner. Locate personnel and relay messages as needed.
• Greet visitors in a cordial and respectful manner. Respond to questions within the scope of responsibility and provide directions if needed.
• Provide non-medical information regarding patients when appropriate. Refer all other inquiries to the appropriate caregiver, physician, and/or nurse.
• Maintain and immediately communicate all admissions, discharges, transfers, and deaths to the appropriate departments.
• Maintain patient unit records and forms as required by the patient care unit, such as patient activities and movement logs.
• Arranges for patient appointments and referrals after receiving an order.
• Arranges for retrieval of patient’s belongings, as well as transportation.
• Monitors unit inventory and orders all patient unit supplies utilizing appropriate forms and/or technology in a cost-effective way.
• Reviews tele-tracking system to assure that a patient has not been scheduled in two places at the same time. Assures that all schedules are available and make appropriate notations on the system when changes occur. Notifies RN of patient's scheduled test time. Acts as the communication liaison between the unit and ancillary departments. Performs a unit-based bed sweep three times a day.
• Gives report to oncoming Unit Secretary, which includes A. Location of patients off the unit. B. Anticipated admissions/discharges/ transfers. C. Patients scheduled for tests and procedures. D. Summary of daily activities.
• Utilizes Unit Secretary worksheet/CIS to keep track of patient location, discharges/transfers/ admissions. Utilizes telephone message logs as per unit practice.
• Maintains inventory of office supplies and equipment.

Qualifications

• High School Diploma or GED Required
• To be trained on either CIS or BIS a unit secretary must demonstrate that they are capable of working in a windows environment.
• Computer Literacy Required.
• Must be able to read, write and speak English fluently.
• Previous experience preferred.

This position works every weekend, every Holiday plus 2 day shifts every week

Montefiore Medical Center is an equal employment opportunity employer. Montefiore Medical Center will recruit, hire, train, transfer, promote, layoff and discharge associates in all job classifications without regard to their race, color, religion, creed, national origin, alienage or citizenship status, age, gender, actual or presumed disability, history of disability, sexual orientation, gender identity, gender expression, genetic predisposition or carrier status, pregnancy, military status, marital status, or partnership status, or any other characteristic protected by law.