Ward Clerk

State of Mississippi; Meridian (MS); On-site; USD 22,000 - 39,000; Full time

Job summary

State of Mississippi is seeking a Nursing Home Ward Clerk (Administrative Support Assistant) in Lauderdale County, MS. This full-time position supports nursing home operations by handling clerical duties, coordinating documentation, and communicating with staff, residents, and families.

The role requires a High School Diploma or equivalent and 0–1 year of experience, with emphasis on accuracy, discretion, and organizational skills in a healthcare setting.

Qualifications

• Typically requires a High School Diploma or high school equivalency and 0–1 year of experience, per MSPB standards.
• Experience in healthcare or institutional settings is a plus.

Responsibilities

• Provide clerical and administrative support within the Nursing Home Division.
• Maintain records and logs and coordinate paperwork.
• Order supplies and assist with routine administrative tasks.
• Communicate with residents, families, and internal departments while maintaining confidentiality.

Skills

Clerical duties

Organizational skills

Communication

Confidentiality

Basic computer skills

Education

High School Diploma or equivalent

Tools

MS Office

Records management

Job description

Ward Clerk in 38 - LAUDERDALE COUNTY, MS

State of Mississippi

$22,039.90 - $38,733.74 Annually

Location

38 - LAUDERDALE COUNTY, MS

Full-Time

About the Agency

East Mississippi State Hospital is a state-operated healthcare facility under the Mississippi Department of Mental Health, providing comprehensive inpatient psychiatric, residential, substance use disorder, and long-term care services to individuals across the region. EMSH serves a diverse population through a multidisciplinary approach that emphasizes safety, quality care, recovery-focused treatment, and person-centered support. In addition to its psychiatric services, EMSH operates nursing home services and specialized programs across multiple campuses, including Meridian, Newton, and Kemper, to meet a broad range of clinical and operational needs. EMSH is committed to delivering high-quality care while maintaining compliance with applicable state, federal, and accreditation standards.

This is a time limited position. The Administrative Support Assistant (Functional Title: Nursing Home Ward Clerk) provides clerical and administrative support within the Nursing Home Division, serving as a central point of coordination for documentation, communication, and non-clinical unit operations. Under general supervision, the incumbent supports nursing staff and unit operations by maintaining records, coordinating paperwork, ordering supplies, and assisting with routine administrative needs to help ensure the efficient day-to-day functioning of the nursing home unit. This position requires familiarity with procedures applicable to nursing home operations and the ability to organize daily work activities while exercising judgment appropriate to the assigned Administrative Support level. The Nursing Home Ward Clerk also facilitates communication with internal departments, residents, families, and outside contacts while maintaining compliance with EMSH, DMH, MSPB, and confidentiality standards.

What you'll need to be Successful

To be successful in this position, the employee must demonstrate strong organizational skills, accuracy, and the ability to manage a wide range of clerical and administrative duties in support of nursing home operations. The employee should be able to maintain records and logs effectively, communicate clearly with staff and leadership, handle sensitive information appropriately, and ensure administrative tasks are completed in a timely and dependable manner. Success in this role also requires adaptability, attention to detail, professionalism, and a commitment to supporting the daily operations and regulatory needs of the Nursing Home Division.The incumbent must demonstrate basic knowledge of clerical and administrative procedures applicable to a healthcare or institutional setting, along with the ability to organize work activities, maintain records, communicate effectively, and provide dependable administrative support. Basic computer proficiency is required, as well as the ability to maintain confidentiality, exercise sound judgment, and work collaboratively in a multidisciplinary environment.

Preferred Qualifications

Typically requires a High School Diploma or high school equivalency and 0–1 year of experience, in accordance with Mississippi State Personnel Board standards for Administrative Support Assistant I.

See MSPB Careers for information regarding this classifications

Employer State of Mississippi

Address

210 East Capitol Street
Suite 800
Jackson, Mississippi, 39201