Ward 1 Executive Assistant & Constituency Liaison

City of Cleveland; Brookville (OH); On-site; USD 64,000 - 75,000; Full time

Job summary

City of Cleveland seeks an Executive Assistant to Ward 1, providing administrative, constituent, and research support to the Ward 1 Councilmember. The role manages schedules, coordinates meetings, and serves as a primary contact for residents and city departments.

Independent work, multitasking, and discretion are essential as you assist with letters, reports, and grant opportunities to advance Ward 1 initiatives.

Qualifications

• Bachelor’s degree required in Business Administration, Public Administration, or related field.
• Four years of full-time experience in office administration or executive support in government or private sector.
• Advanced proficiency with Word, Excel, PowerPoint, Outlook and calendar/file-management systems.

Responsibilities

• Manage the Councilmember's daily schedule, meetings, correspondence, and travel arrangements.
• Serve as primary contact for Ward 1 residents; document concerns and route to City departments.
• Engage with residents, block clubs, organizations, and businesses; report on concerns.
• Coordinate Ward 1 meetings, prepare materials, and take notes as needed; follow up on actions.
• Communicate with City departments and agencies regarding Ward-related issues.
• Research issues, draft letters, memoranda, reports, and presentations.
• Identify grant opportunities and assist with grant writing and deadlines.
• Support Ward 1 projects by coordinating with stakeholders and tracking tasks.
• Maintain organized records for constituents, projects, and finances.
• Handle confidential matters with discretion and professionalism.

Skills

Organizational skills

Written communication

Verbal communication

Interpersonal skills

Customer service

Discretion

Prioritization

Education

Bachelor's degree in Business Administration or Public Administration

Tools

Microsoft Office Suite

Job description

City of Cleveland seeks an Executive Assistant to Ward 1, providing administrative, constituent, and research support to the Ward 1 Councilmember. The role manages schedules, coordinates meetings, and serves as a primary contact for residents and city departments.

Independent work, multitasking, and discretion are essential as you assist with letters, reports, and grant opportunities to advance Ward 1 initiatives.