Legislative Analyst to Council President Pro-Tem Rob Dorans (Legislative Analyst I) (U) (Vacancy)

City of Columbus; Columbus (OH); Hybrid; USD 52,000 - 70,000; Full time

Job summary

City of Columbus is seeking an organized executive administrative coordinator to support the Council President Pro-Tem Rob Dorans’ office. The role demands discretion with sensitive matters and a proactive writer with strong communication.

Key duties include managing Pro Tem’s complex calendar, drafting correspondence, maintaining public records, and assisting with social media content and community events. Hybrid work is possible depending on schedule.

Qualifications

• Bachelor’s degree or equivalent work experience in public administration, business, or related field.
• Two to three years of work experience in an administrative or assistant role at the executive level, preferably in the public sector.

Responsibilities

• Manage complex schedule for Pro Tem, including processing invitations, meeting requests, interviews, and all public appearances.
• Provide administrative and clerical support for the office, including arranging logistics of public hearings, meetings, mail, and drafting letters and certificates.
• Maintain seamless customer service as primary contact when coordinating with city departments and agencies to address constituent concerns.
• Assist in creating social media content including posts, graphics, videos and captions for community outreach.
• Support event planning and day-of execution at community events including Labor Day celebration.
• Maintains files and records of activities being conducted.
• Performs related duties as required.

Skills

Interpersonal Skills

Resourcefulness

Collaboration Skills

Communication Proficiencies

Time & Project Management

Discretion

Team Player

Attention to Detail

Education

Bachelor’s degree or equivalent

Tools

MS Office Suite

Google Suite

Canva

Job description

Under direction, this position is responsible for coordinating and overseeing executive-level administrative and project support to Council President Pro-Tem Rob Dorans’ office. The position demands extensive administrative experience and is distinguished from other administrative positions by the broad scope of responsibility working with a high level of sensitive and confidential matters. The successful candidate will ensure an efficient working environment while monitoring special projects and supporting office communications needs. The ideal candidate must be a proficient writer, be well organized, professional, problem solver, who’s flexible, and has keen attention to detail.

Competencies

• Interpersonal Skills: empathy, personable, politeness, courtesy, tactful, as well as the ability to build and maintain relationships.
• Resourcefulness: build connections, identify resources opportunities, and use creativity to address challenges.
• Collaboration Skills: move projects forward, take initiative through collaboration with internal and external partners.
• Communication and Writing Proficiencies: demonstrate strong verbal, written, and listening communication skills.
• Time and Project Management: plan and execute projects effectively, and efficiently to manage time and multiple priorities seamlessly.
• Discretion: display discretion and sound judgment in dealing with sensitive or confidential matters.
• Team Player: ability to work in an incredibly collaborative environment while moving fast.
• Attention to Detail: demonstrate thoroughness and accuracy in processing detailed and sensitive information effectively, consistently and cautiously.

Position Type/Expected Hours of Work

This is a full-time position, and hours of work and days are Monday through Friday, 9 am to 5 pm. Evening and weekend work is required as job duties demand. Opportunities for hybrid work depending on schedule and day of week.

Unclassified Positions

A person who has been selected by an appointing authority in accordance with the Columbus City Charter, Section 148(1) is said to have received an unclassified appointment. Those individuals receiving unclassified appointments serve at the pleasure of their appointing authority and may be terminated from employment at any time. Please contact the Civil Service Commission if you would like additional information regarding this process.

Responsibilities

• Manage complex scheduled for Pro Tem, including processing invitations, meeting request, interview, and all public appearances. Including needed contacts, locations, and other important event details; create preparation documents as needed in preparation.
• Provide administrative and clerical support for the office, including arranging the logistics of public hearings, meetings, monitor and respond to incoming calls as well as written and electronic mail, draft and create correspondence, certificates, resolutions, ordinances, letters of recommendation, and other documents, maintain public records for the office and direct requests to appropriate person.
• Maintain seamless customer service as the primary point of contact when collaborating with city departments, public agencies, and other organizations to address and resolve constituent concerns and other situations, coordinate and communicate responses, resolution of issues, and ongoing work with constituents and other interested parties. Greet and welcome visitors; assist persons who have appointments with Council President Pro-Tem or the legislative aide, and work to ensure appointments are on time and that the member/aide is aware of a visitor’s arrival; may attend meetings and events as requested by the Council President Pro-Tem’s office.
• Assist in creating social media content including posts, graphics, videos and images. Contribute input on activity and coordinate responses to social media inquiries and captions to develop and expand community outreach efforts.
• Support the office with event planning, coordinating, and day-of execution as well as staff the Councilmember at various community events to include President Pro-Tem Dorans’ annual Labor Day celebration.
• Maintains files and records of activities being conducted.
• Performs related duties as required.

Qualifications

• Bachelor’s degree or equivalent work experience preferred in public administration, business or related field.
• Two to three years of work experience in an administrative or assistant role at the executive level, preferably in the public sector, working with municipal management and/or elected officials and community groups.
• Proficient computer skills and in-depth knowledge of MS Office Suite and Google Suite.
• Proficiency in Canva or graphic design is a plus.

Recruitment #: 26-0836-V2

Employment Type: Full-Time (Regular)

Should you have questions regarding this vacancy, please contact:

LaNita Smith

Columbus City Council

90 W. Broad Street

Columbus, Ohio 43215

P: [phone]

E: [e-mail]

The City of Columbus is an Equal Opportunity Employer