Voter Services Supervisor (Republican) - Lucas County Board of Elections

Lucas County; Toledo (OH); On-site; USD 48,000 - 64,000; Full time

Job summary

Lucas County in Ohio seeks a detail-oriented supervisor to oversee data entry for voter registrations, address changes, and related records, while directing absentee by mail operations and ballot processing.

The role requires strong organizational and leadership skills, adherence to legal deadlines, and the ability to maintain confidentiality within a busy elections office. Strong MS Office proficiency is essential.

Qualifications

• Minimum requirements include an associate's degree or vocational training or equivalent supervisory experience.
• Excellent organizational and planning skills are required.
• Excellent interpersonal skills including verbal and written communication.
• Ability to adapt, be flexible and dependable.
• Ability to excel in task management and planning.
• Self-motivated and able to work well under pressure.
• PC literate with MS Office; able to create spreadsheets and databases in Excel and Access.
• Typing speed of 45 wpm.
• Keep up with Federal and State statutory changes affecting elections.

Responsibilities

• Accurate and timely data entry of registration information (new registrations, address changes, deletions, corrections, name changes).
• Supervise absentee by mail operations incl. processing applications and mailing ballot packets.
• Process returned absentee ballots and supervise ballot counting and tabulation prep.
• Review petitions for candidates, initiatives and referenda; meet statutory deadlines on campaign finance, registration, absentee voting, and local options.
• Maintain switchboard operations and oversee NCOA and duplicate lists while ensuring confidentiality.

Skills

Organizational skills

Planning skills

Interpersonal skills

Verbal communication

Written communication

Task management

Adaptability

Dependability

Data entry

Typing speed 45 wpm

MS Office

MS Excel

MS Access

Education

Associate's degree preferred

Vocational Training or equivalent supervisory experience

Tools

MS Office

MS Excel

MS Access

Job description

Must be a registered Republican
To declare your political party affiliation, you must select a partisan ballot in an even year Primary Election.

Responsible for the accurate and timely data entry of all registration information including, but not limited to, new registrations, address changes, deletions, corrections and name changes in the voter registration system (both local and state); Responsible for supervision of all absentee by mail operations including but not limited to, processing absentee applications and assembling/mailing absentee ballot packets to voters as prescribed by law; Responsible for processing of all returned absentee ballots; Responsible for supervising inspection and counting all absentee ballots;Responsible for preparing absentee ballots for tabulation and the balancing of said tabulation as prescribed by law. Assisting in the processing and reviewing of the validity and sufficiency of all candidates, initiative and referendum petitions; Responsible for adhering to all statutory deadlines regarding campaign finance, registration, absentee voting and local options; Responsible for maintaining the supervision of the switchboard operations; Responsible for administrating the processing of the NCOA and duplicate lists; Responsible for maintaining confidentiality and business integrity.

Responsible for providing the Directors with periodically written status reports regarding work processed and still outstanding in a format established by the Directors; Responsible for ensuring that enough staff are always logged into phone queues. Performs all other duties as assigned, by the Directors, the Board of Elections, and/or as prescribed by law. Responsible for daily supervision of operations within the absentee department by mail and in person voting and registration department.

Also serves as back up for the Voter Services Supervisor (Democrat).

Essential Job Functions:

• Ability to prepare and carry out project planning and implementation.
• Applies excellent interpersonal skills, which include effective verbal and written communication.
• Ability to learn voting system and voter registration system.
• Ability to learn and understand the security guidelines set by the State of Ohio
• Prepare a variety of staffing and productivity reports for the Directors.
• Maintains all deadlines for the Board of Elections.
• Manages and evaluates staff as needed.
• Manages workflow and meets all deadlines and priorities set by the Directors.
• Meeting requirements set by the Secretary of State.
• Demonstrates a continuing willingness to work extended hours to meet deadlines.

Minimum Qualifications:

• A minimum of an associate's degree preferred, and/or 2 years of Vocational Training, and/or equivalent supervisory work experience.
• Excellent organizational and planning skills.
• Excellent interpersonal skills which include effective verbal and written communications.
• Demonstrates adaptability, flexibility, and dependability.
• Ability to excel in task management and planning.
• Self-motivated and able to work well under pressure.
• PC literate must be with a command of MS Office applications.
• Must demonstrate the ability to create spreadsheets and databases using MS Excel and Access.
• Must demonstrate the ability to effectively enter data.
• Must demonstrate the ability to type 45 wpm.
• Must maintain an ongoing understanding of changes in Federal and State Statutory Requirements affecting the election process.
• Demonstrates a professional attitude and appearance.

Equal Opportunity Employer