Voter Records & Public Documents Clerk

Gila County Community College; Payson (AZ); On-site; USD 42,000 - 64,000; Full time

Job summary

Gila County Community College is seeking a Deputy Recording Clerk to assist with receiving and reviewing official documents, maintaining voter registration records, and handling early ballots under supervision. The role emphasizes customer service, data accuracy, and adherence to regulatory requirements.

Responsibilities include processing documents, scanning, coding, and ensuring proper indexing while supporting the County Recorder’s Office in elections preparation and public interactions.

Qualifications

• Customer and personal service; excavation; grading; compaction; traffic control procedures; landfill safety operations and handling of hazardous materials.

Responsibilities

• Conducts special research and analysis projects, summarizes data and generates reports.
• Maintains accounting and transaction records and filing systems; invoices for and receives payments; processes transactions; updates accounts and balances receipts.
• Enters information into computer system programs to initiate actions based on documents received and applies proper codes and indexing information resulting from review of the documents.
• Reviews, processes and researches technical and official documents for the CRO and determines appropriate action to perform duties within scope of authority and training, and in compliance with State, Federal and County regulations, policies and quality standards.
• Maintains complex voter registration database.
• Manages all phases of printing and mailing of voter materials; assists in all phases of mailing and receiving ballots.
• Assists the Chief Registrar of Voters in planning, organizing and preparing for upcoming elections.
• Prepares early ballot distribution for all Elections.
• Performs other duties as assigned.

Skills

Customer service

Time management

Problem solving

Critical thinking

Education

High School diploma

Job description

Gila County Community College is seeking a Deputy Recording Clerk to assist with receiving and reviewing official documents, maintaining voter registration records, and handling early ballots under supervision. The role emphasizes customer service, data accuracy, and adherence to regulatory requirements.

Responsibilities include processing documents, scanning, coding, and ensuring proper indexing while supporting the County Recorder’s Office in elections preparation and public interactions.