Senior Deputy Recorder – Elections & Public Records

Discover Gila County, Inc.; Payson (AZ); Hybrid; USD 48,000 - 52,000; Full time

Job summary

Gila County's Recorder's Office is seeking a Deputy Recording Clerk Senior to support the Recorder's Office in Globe or Payson, AZ. The role focuses on reviewing official documents, maintaining voter registration, and processing early ballots, while delivering strong customer service.

Responsibilities include research of public records, data entry, document processing, and assisting the Chief Registrar in election planning.

Qualifications

• High School Diploma or GED required with additional specialized or technical training courses.
• Arizona Secretary of State Election Officer Certification and Handwriting Verification Certification required.
• Must possess and maintain a valid Driver's License.

Responsibilities

• Receives and reviews official documents to determine appropriate actions.
• Maintains voter registration database and processes voter forms and early ballots.
• Provides customer service and performs historical research of public records.
• Performs data entry into computer systems and applies proper codes/ indexing.
• Enters information into systems to initiate actions; scans documents per state/county standards.
• Verifies signatures and prepares ballots as required by statute.
• Assists in planning and preparation for elections.

Skills

Customer service

Data entry

Attention to detail

Research and analysis

Education

High School Diploma or GED

Election Officer Certification

Handwriting Verification Certification

Driver's License

Job description

Apply Online At:

https://www.governmentjobs.com/careers/gilaaz?page=1

Deputy Recording Clerk Senior - Recorder's Office - $47,899 - $52,374

Globe or Payson, AZ - Full Time

• The purpose of this position is to receive and review official documents to determine appropriate actions based upon knowledge of Statutory and regulatory requirements. This position maintains the County Voter Registration of active and inactive voter listings and processes and maintains record of official documents, voter registration forms and early ballots.

• This position also provides customer service and performs historical research of various public records in the County Recorder’s Office (CRO).

Essential Duties and Responsibilities

• Conducts special research and analysis projects, summarizes data and generates reports.

• Provides customer service; responds to requests for information; updates, retrieves and releases information according to procedures and refers matters requiring policy interpretation to supervisor for resolution.

• Maintains accounting and transaction records and filing systems; enters cashiering data into computer systems; invoices for and receives payments; processes transactions; updates accounts and balances receipts.

• Enters information into computer system programs to initiate actions based on documents received and applies proper codes and indexing information resulting from review of the documents.

• Performs document scanning and processing; scans document images in accordance with State, Federal and County quality standards.

• Reviews, processes and researches technical and official documents for the CRO and determines appropriate action to perform duties within scope of authority and training, and in compliance with State, Federal and County regulations, policies and quality standards.

• Reviews documents for validity and accuracy of information and record; files, sorts and distributes official documents and voter registration cards.

• Maintains complex voter registration database.

• Manages all phases of printing and mailing of voter materials. Assists in all phases of mailing and receiving ballots.

• Assists the Chief Registrar of Voters in planning, organizing and preparing for upcoming elections.

• Verifies signatures on early ballot affidavits, candidate petitions and provisional/conditional provisional ballots within specified time frames as required by Arizona Revised State Statutes.

• Prepares early ballot distribution for all Elections.

• Performs other duties as assigned.

Minimum Education Required

• High School Diploma or GED with additional specialized or technical training courses.

Minimum Years of Directly Related Experience Required

• Four (4) years Recorder’s Office experience or general office work; or equivalent combination of education, training and experience.

Professional Credentials Required

• Arizona Secretary of State Election Officer Certification andHandwriting Verification Certification.

• Must possess and maintain a valid Driver’s License.

For information regarding Gila County Employment:

https://www.gilacountyaz.gov/government/human_resources/employment/index.php