Volunteer & In-Kind Donations Coordinator

Union-Station-Homeless-Services; Pasadena (CA); On-site; USD 50,000 - 65,000; Full time

Job summary

Union-Station-Homeless-Services in Pasadena is seeking a Coordinator, Volunteer & In-Kind Donations to organize volunteer operations, manage data entry in the roster database, and be the primary contact for Adopt a Meal groups. The role requires strong communication, on-site presence, and collaboration with program sites serving people experiencing homelessness.

You will lead recruitment for Adopt-a-Meal, coordinate donation pickups, maintain records, and support events and outreach efforts with

Qualifications

• AA degree or equivalent experience; BA preferred.
• Two years of experience providing administrative support or volunteer coordination, preferred.
• Past experience as a volunteer required.

Responsibilities

• Oversee ongoing, accurate organization, volunteer orientation, placement, administration, recordkeeping, reporting, and scheduling.
• Independently manage general communication with volunteers, in-kind donors, and volunteer-related committees, confidently addressing inquiries and building relationships via email, phone, and in-person interactions.
• Serve as the primary contact for the USHS Adopt A Meal program, providing regular communication with volunteers, on-site greetings, and tours for AAM groups.
• Lead recruiting efforts for the Adopt-a-Meal program, leveraging strong interpersonal skills to connect with new individuals and groups.
• Represent USHS by presenting at service fairs, company events, other institutions, and providing tours of USHS facilities for prospective volunteers, in-kind donors, and other groups, as needed, with a welcoming and engaging presence.
• Assist with USHS Volunteer orientations, ensuring clear and confident delivery of information.
• Create assignments and project opportunities for individuals and groups, collaborating directly with volunteers to meet their needs and organizational objectives.
• Manage the tracking, placement, and progress of volunteers into positions, maintaining proactive communication throughout the process.

Skills

MS Office

Data entry

Verbal and written communication

Volunteer coordination

Education

AA degree or equivalent experience

BA preferred

Tools

Rosterfy

Relational databases

Gmail

Windows

Job description

Union-Station-Homeless-Services in Pasadena is seeking a Coordinator, Volunteer & In-Kind Donations to organize volunteer operations, manage data entry in the roster database, and be the primary contact for Adopt a Meal groups. The role requires strong communication, on-site presence, and collaboration with program sites serving people experiencing homelessness.

You will lead recruitment for Adopt-a-Meal, coordinate donation pickups, maintain records, and support events and outreach efforts with