Volunteer Coordinator

Valley Settlement; Silt (CO); On-site; USD 31,684 - 38,572; Full time

Benefits offered by this job

Health plan

Simple IRA

Paid time off

Paid holidays

Professional development

Job summary

Valley Settlement seeks a Volunteer Coordinator to manage 30-40 volunteers across Parachute-to-Aspen elementary schools. This full-time role requires bilingual Spanish/English communication, planning orientation and PD sessions, enrollment, and data updates in the program tracking system.

The coordinator will travel between sites, build relationships with families, and support volunteers and staff during hours 8:00 am–5:00 pm with occasional evenings or weekends.

Qualifications

• Bilingual Spanish/English required.
• High School Diploma or equivalent.
• Experience coordinating volunteers or related field.
• Valid Colorado driver's license and clean driving record.
• Reliable vehicle with mileage reimbursement.

Responsibilities

• Plan, organize, and facilitate volunteer orientation and professional development sessions.
• Coordinate volunteer-teacher matching and school agreements for each year.
• Recruit and enroll participants and maintain waitlists and data in the tracking system.
• Communicate between volunteers and school staff; visit sites weekly to provide guidance.

Skills

Bilingual (Spanish/English)

Education

High School Diploma or Equivalent

Tools

Microsoft Office Suite

Google Drive

Job description

Volunteer Coordinator

To apply for this position, please use the link to complete the application on the TriNet platform or send your resume and cover letter to [e-mail]. Someone will reach out to you to complete the application process.

Program: Parent Mentor

Reports To: Director of Program Operations

Schedule: This is a 40-hour per week position, Monday through Friday. This position requires availability during programming hours between 8:00 am – 5:00 pm, with some evening and weekend availability required. Times are subject to change based on programming needs.

Hourly Range: $23.00 – $28.00, based on qualifications and previous related work experience.

Benefits

• Employer-sponsored health plan that includes medical, vision, dental, and life
• Simple IRA
• Generous Paid Time Off (PTO) plan
• Up to 21 paid holidays annually
• Professional development assistance

General Description: Valley Settlement uses a two-generation approach to improve early childhood education and provide families with the support they need to thrive. We focus on serving the Latino/a community through a varied network of six programs, each designed to meet different community needs.

The Parent Mentor program is designed to bring parent volunteers into elementary school classrooms. This program provides an opportunity for parents and community members to volunteer in their local elementary school classrooms. The role of the Volunteer Coordinator is to work alongside the schools and the volunteers to facilitate this engagement. The Volunteer Coordinator manages a group of 30-40 volunteers across different elementary schools in the Parachute-to-Aspen region.

Duties and Responsibilities include but are not limited to:

Planning

• Plan, organize, and facilitate new participant orientation, bi-monthly professional development sessions for volunteers, and school lead volunteers meetings.
• Coordinate the volunteer-teacher matching process.
• Lead the process of each school agreement with the program for each school year with new or returning lead school staff.
• Organizes and completes the inventory of program materials
• Ensure program spaces are well-maintained and safe for participants.
• Responsible for new participant enrollment and recruitment through various sources, including door-knocking.
• Participate in annual required training and/or certification renewal process.
• Review and revise program documents.

Enrollment

• Complete the teacher application and agreement process.
• Follow the volunteer verification process established by the Valley Settlement finance department and the school district.
• Complete the registration process for new and returning participants through home visits or in-person meetings.
• Upload and update participant information in the program’s data tracking system.
• Maintain an up-to-date program waitlist following the established process.

Family Engagement & Education

• Respond appropriately to volunteer needs and make referrals as needed to the Family Support Team.
• Participate in planning, organizing, and facilitating family engagement events.
• Build trusting relationships with families in our community.
• Participate in planning, organizing, and facilitating program graduations.
• Share community resources with program participants.

Implementation

• Ensure and facilitate communication between volunteers and school staff.
• Coordinate with the child care team to communicate child care needs for volunteers.
• Conduct weekly visits to participating schools to support volunteers by observing the teacher-volunteer relationship and providing guidance and feedback for growth.
• Attend school events as appropriate to encourage community building and volunteer recruitment.
• Attend school district board meetings or advisory groups periodically or as advised
• Complete work reports per the program’s established schedule.
• Follows organizational home visiting practices and protocols.
• Maintain a working relationship with organizational partners.
• Ensure timely and effective communication with the program’s supervisor when programming updates, challenges, or changes occur.
• Must be able to travel to meet the participant in the field (mileage reimbursement provided)
• Create and maintain an environment that fosters learning and promotes a sense of belonging.
• Responsible for entering participants’ volunteer attendance hours in the tracking system.
• Save and keep program-related documents up to date in the program’s shared drive.

Program Monitoring & Evaluation

• Observe teacher-volunteer interactions, note any concerns, and communicate with the program supervisor for guidance and support.
• Administer teacher feedback surveys at the end of each semester.
• Engages in the action planning of annual program targets and strategic goals
• Administer internal and external program surveys
• Attend, reflect, and participate in the annual evaluation retreat
• Utilize observational notes and data to inform and adapt programming to participants’ needs

Organizational Leadership

• Performs all functions and activities within the guidelines and philosophy outlined in VS’s values, mission, vision, and goals
• Supports with training new teammates in the onboarding process
• Follows program and organizational policies, protocols, and practices at all times
• Participate, engage, and provide feedback in individual one-on-ones, team check-ins, all staff meetings, and in other settings
• Periodically attend and sometimes lead community events for Valley Settlement programs
• Engages in program tours or site visits coordinated by the Development team as needed
• Check and respond to emails at the start and end of each workday.
• Keep work calendars updated with all program activities, meetings, home visits, and any time you will be out of the office.
• Other responsibilities as assigned.

Minimum Job Requirements

• Bilingual (Spanish/English), both oral and written.
• High School Diploma or Equivalent
• Experience in the coordination of volunteers or a related field
• Have a valid Colorado driver’s license and a clean driving record
• Available and reliable vehicle for visiting families and traveling to different program locations (mileage reimbursed)
• Proficient in Microsoft Office Suite and Google Drive (Documents & Spreadsheets)

Qualifications and Skills

• Demonstrates cultural responsiveness and emotional awareness
• Lead with integrity by acting with consistency, transparency, and honesty.
• Ability to collaborate effectively as part of a team while also being capable of working independently.
• Excellent interpersonal skills such as being nonjudgmental, objective, reflective, empathetic, patient, and tactful.
• Effectively communicate by being timely, transparent, detail oriented and adapting communication styles to different environments
• Ability to listen to understand
• Demonstrates excellent organizational and time management skills, both for meeting deadlines and being flexible when needed.
• Critical thinker and problem-solver
• Willingness to learn
• Shows the ability to adapt and respond effectively to various environments and individuals.
• Ability to maintain calmness in stressful situations while providing support to individuals
• Demonstrates patience and compassion suitable for working with young children & families

Work Environment and Physical Demands

The job duties require an employee to handle the physical demands of the work, including prolonged periods of standing, frequent bending and sitting on the floor. The employee must also be able to lift up to 50 pounds at a time and load and unload materials at various class sites. Lastly, this job may require going up and down stairs

Non-Discrimination Policy

Valley Settlement does not and shall not discriminate on the basis of race, religion, cultural heritage, political beliefs, sex, age, sexual orientation, gender, gender expression, disability, color, country of origin, marital status, immigration status, or perceived immigration status in any of its activities or operations, including, but not limited to, the provision of services to children and their families, its employment practices, and selection of vendors or volunteers.