VOCA Grants Program Specialist

State of Oklahoma; Oklahoma; On-site; USD 42,000 - 48,000; Full time

Benefits offered by this job

Health benefits

Paid sick leave

Paid vacation leave

Paid holidays

Job summary

The VOCA Grants Program Specialist at the State of Oklahoma partners with subgrantees to implement funded projects while ensuring compliance with state and federal requirements. This role conducts monitoring activities, provides consultation and technical assistance, and helps ensure grant funds are used effectively and responsibly.

Funding for this position is provided through federal grants from the U.S. Department of Justice.

Qualifications

• Bachelor's degree required, substantial relevant experience may substitute.
• Experience with grant administration, compliance, auditing or program oversight preferred.
• Working knowledge of federal and state grant regulations preferred.
• Proficiency in Microsoft Office; familiarity with grant management systems helpful.

Responsibilities

• Perform on-site and desk monitoring reviews to evaluate subgrantee compliance and performance.
• Build productive working relationships with subgrantees while maintaining oversight.
• Review financial and program documentation to ensure proper use of grant funds.
• Deliver guidance to applicants and subgrantees on grant requirements and compliance.
• Coordinate with state and federal partners to support grant administration.
• Draft monitoring reports with findings, risks, and recommendations.
• Contribute to federal reports with programmatic and fiscal information.
• Support grant boards through meeting preparation and follow-up.
• Maintain audit-ready grant files and documentation.

Skills

Grant administration

Compliance

Auditing

Budgeting

Microsoft Office

Data analysis

Communication skills

Time management

Education

Bachelor's degree

Tools

PeopleSoft

Access

OKGrants

Workday

Excel

PowerPoint

Job description

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Job Posting Title

VOCA Grants Program Specialist

Agency

220 DISTRICT ATTORNEYS COUNCIL

Supervisory Organization

DAC District 28

Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Full/Part-Time

Full time

Job Type

Regular

Salary

$42,000 - $48,000, depending on experience

Benefits

Full State of Oklahoma benefits including generous monthly allowance for health coverage, paid sick and vacation leave earned monthly. Paid holidays.

Position Summary

The VOCA Grant Program Specialist partners with subgrantees to successfully implement funded projects while ensuring compliance with state and federal requirements. This role conducts monitoring activities, provides consultation and technical assistance, and helps ensure grant funds are used effectively and responsibly. Funding for this position is provided through federal grants from the U.S. Department of Justice.

Education and Experience

Bachelor's degree required, although substantial relevant experience may substitute for education at the discretion of the Executive Coordinator.

Knowledge, Skills, and Abilities

• Experience with grant administration, compliance, auditing, or program oversight is preferred.
• Working knowledge of federal and state regulations related to grant programs is preferred.
• Ability to interpret laws, regulations, and policy guidance and apply them to real-world situations.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint, Teams) required; experience with databases or grant management systems (e.g., PeopleSoft, Access, OKGrants, Workday) is helpful.
• Experience with basic budgeting, bookkeeping, or financial review is preferred.
• Strong written and verbal communication skills, including the ability to produce clear, concise reports.
• Strong organizational skills with the ability to manage multiple assignments, meet deadlines, and maintain accurate records.
• Ability to analyze information, identify issues, and develop practical recommendations.
• Strong interpersonal skills and the ability to build effective working relationships while maintaining appropriate oversight.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Ability to work independently, prioritize tasks, and adapt in a fast-paced environment.
• Valid Oklahoma driver's license required.
• Ability to travel statewide, including occasional overnight travel.

Responsibilities

• Perform on-site and desk monitoring reviews to evaluate subgrantee compliance and performance.
• Build productive working relationships with subgrantees while maintaining appropriate oversight and accountability.
• Review financial and programmatic documentation to ensure proper use of grant funds.
• Deliver clear, practical guidance to applicants and subgrantees on grant requirements and compliance expectations.
• Coordinate with state and federal partners to support aligned and effective grant administration.
• Draft monitoring reports that clearly communicate findings, risks, and recommendations.
• Contribute to required federal reports by compiling accurate programmatic and fiscal information.
• Support grant boards through meeting preparation, materials, and follow-up.
• Maintain well-organized, audit-ready grant files and documentation.

Physical Demands and Work Environment

While performing the duties of this job, the employee is regularly required to talk and hear. The employee is frequently required to sit and reach with their hands and arms and perform repetitive motions with wrists, hands, and fingers. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this position include close vision, color vision, depth perception, ability to adjust and focus, and the ability to see clearly at 20 feet or more. The noise level in the work environment is usually moderate.

Disclaimer

This job description is intended as a summary of the primary responsibilities and qualifications for this position and is not inclusive of all duties an individual in this position might be asked to perform or of all qualifications that may be required now or in the future.

Equal Employment Opportunity Statement

The Oklahoma District Attorneys Council (DAC) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type based on race, color, religion, age, sex (including gender identity or expression and pregnancy), national origin, sexual orientation, disability status, genetics, protected veteran status, or any other characteristic protected by federal, state, or local laws. DAC also has a strict no-retaliation policy that prohibits retaliation against individuals who report discrimination or harassment, or who participate in investigations into such conduct. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall transfer, leaves of absence, compensation, and training.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.