VN-US10-2026-085 Human Resources & Admin Associate

IOM; Washington; Presencial; USD 45.000 - 65.000; Jornada completa

Descripción de la vacante

The International Organization for Migration (IOM) in Washington, D.C. seeks a Human Resources & Admin Associate to support the HR unit under supervision of the Senior HR Assistant and National HR Officer.

You will help manage recruitment, onboarding, HR data in Oracle, timekeeping, and payroll-related tasks to ensure efficient HR operations. Required is a high school diploma with 5 years of relevant experience or a Bachelor’s in HR, Business Administration, Psychology, or related field with 3

Formación

• High school diploma with 5 years relevant experience or a bachelor's in HR, BA, psychology or related field with 3 years experience.
• Experience in international humanitarian organizations is advantageous.
• Proficiency in Microsoft Office Suite; SAP/Oracle experience is a plus.
• Strong communication, data entry, and HR software skills.

Responsabilidades

• Assist with full recruitment cycle: draft TOR, post vacancies, screen applications, interview, and prepare offers.
• Coordinate pre-employment activities and onboarding for new staff.
• Maintain HR data in Oracle; update contracts and entitlements.
• Manage timekeeping and leave administration; prepare HR action documentation.
• Support payroll processing and validation; assist with separations and promotions.
• Maintain HR records and filing; monitor Staff Evaluation System compliance.
• Organize HR events and provide staff information; liaise with local authorities on administrative matters.
• Handle unemployment queries, insurance claims, visa processing (including G4), and purchase requisitions.

Conocimientos

MS Office

Attention to detail

Discretion

Communication

HR systems

Data analysis

Time management

Conflict resolution

Multicultural awareness

Educación

High school diploma + 5 years experience

Bachelor's degree in HR/BA/Psychology

Herramientas

SAP/Oracle

Descripción del empleo

Organizational context: The International Organization for Migration (IOM) in Washington, D.C. is seeking a Human Resources & Admin Associate. This role operates under the direct supervision of the Senior HR Assistant and general supervision of the National HR Officer, providing essential support to the HR unit within the organization.

Job purpose: The Human Resources & Admin Associate will provide comprehensive support to the HR unit, contributing to the efficient and effective functioning of human resources operations. This role is crucial for managing recruitment processes, coordinating pre-employment activities, maintaining HR data accuracy in Oracle, and ensuring smooth administrative operations. The associate will assist in various HR actions, reporting, and compliance, directly impacting the organization's ability to manage its personnel effectively and support its mission. The position plays a key part in ensuring that HR policies and procedures are followed, and that staff receive necessary support and information regarding their entitlements and responsibilities.

Responsibilities: Key responsibilities include assisting with the full recruitment cycle, from drafting Terms of Reference and posting vacancies to screening applications, conducting interviews, and preparing job offers. The role involves coordinating pre-employment activities, onboarding new staff, and managing HR data in Oracle, ensuring accuracy and timely updates for contracts and entitlements. The associate will also manage timekeeping and leave administration, prepare documentation for various HR actions like separations and promotions, and maintain HR records and filing systems. Additional duties include monitoring Staff Evaluation System compliance, organizing HR events, providing information to staff, and assisting with payroll processing and validation. Mission-specific tasks involve liaising with local authorities on administrative matters, handling unemployment queries, managing insurance claims, and coordinating administrative tasks like visa processing, G4 visa applications, and purchase requisitions.

Education: A high school diploma with five years of relevant experience, or a Bachelor’s degree in Human Resources, Business Administration, Psychology, or a related field with three years of relevant professional experience is required.

Work experience: Prior work experience within international humanitarian organizations, non-government, or government institutions in a multi-cultural setting is considered an advantage.

Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Experience with SAP/Oracle is advantageous. Skills include attention to detail, methodical organization, discretion, client-orientation, patience, willingness to learn, excellent communication, HR software competency, research abilities, conflict resolution, data analysis, time management, and the ability to work with minimal supervision. Strong technical skills for using communication platforms and HR systems are essential.

Required languages: English

Desired languages: