VN-US10-2026-085 Human Resources & Admin Associate

International Organization for Migration (IOM); United States; On-site; USD 75,000 - 89,000; Full time

Job summary

International Organization for Migration (IOM) in Washington, DC invites applications for the Human Resources & Admin Associate role. The position is a one-year fixed-term contract (G5 Step 1) with a monthly salary of $7,346.92, under the supervision of the Senior HR Assistant and National HR Officer.

The role requires relevant education and experience, strong MS Office skills, and a proactive approach to HR and administrative tasks in a multicultural environment.

Qualifications

• High school diploma with five years of relevant experience or a bachelor’s degree with three years of relevant professional experience.
• Experience with international humanitarian organizations is advantageous.
• Fluency in English is required (oral and written).

Responsibilities

• Provide support to the HR Unit and assist in day-to-day HR/administrative tasks.
• Maintain and organize HR records and documentation.
• Assist in recruitment, onboarding and staff administration processes.

Skills

Microsoft Office

SAP/Oracle

Attention to detail

Discretion and client focus

Communication skills

Time management

Education

High school diploma with 5 years of relevant experience

Bachelor’s degree in HR/Business/PSY or related field with 3 years experience

Tools

Microsoft Office Suite

SAP/Oracle

Job description

\"This Vacancy is open to All Applicants\"

Job Identification (Reference Number): VN-US10-2026-085
Position Title: Human Resources & Admin Associate
Duty Station City: Washington, DC.
Duty Station Country: United States of America
Contract Type: One-Year Fixed Term
Grade & Salary: G5 Step 1 ($7346.92 Monthly)
Vacancy Type: Vacancy Notice
Initial duration: 12 Months

Under the direct supervision of the Senior HR Assistant and the general supervision of the National HR Officer, the successful candidate will provide his/her support to the Unit and will be responsible for the following functions:

EDUCATION

• High school diploma with five years of relevant experience; with four years of working experience.


• Or


• Bachelor’s degree in Human Resources, Business Administration, Psychology or related field with three years of relevant professional experience.

EXPERIENCE

• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.

SKILLS

• Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; previous experience in SAP/ORACLE is a distinct advantage;


• Attention to detail, ability to organize paperwork in a methodical way;


• Discreet, details and clients-oriented, patient and willingness to learn new things.


• Excellent communications skills;


• Competency in HR software and tools;


• Excellent research skills;


• Ability managing conflict resolution;


• Ability analyzing data;


• Proficient Time-management skills;


• Ability to work with minimum supervision.


• Excellent Technical skills, ability to use communications platforms, HR tools and systems, etc.

Languages

REQUIRED

For all applicants, fluency in English is required (oral and written).

DESIRABLE

None

Competencies1

The incumbent is expected to demonstrate the following values and competencies:

VALUES - All IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.


• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.


• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.


• Courage: Demonstrates willingness to take a stand on issues of importance.


• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

CORE COMPETENCIES - Behavioural indicators – Level 1

• Teamwork : Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.


• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.


• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.


• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.


• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

MANAGERIAL COMPETENCIES - Behavioural indicators – N/A

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.


• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.


• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.


• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.


• Humility: Leads with humility and shows openness to acknowledging own shortcomings.