Vital Records & Office Coordinator

Brookings County; Brookings (SD); On-site; USD 27,000 - 39,000; Full time

Job summary

Brookings County seeks an Office Coordinator – Register of Deeds to perform clerical duties, greet the public, manage records, and assist with vital records processes. The role involves data entry, filing, scanning, and daily cash handling with balancing tasks.

Strong knowledge of Microsoft Office, solid communication, and ability to lift up to 50 pounds are expected. This is a full-time position with benefits in the Brookings area.

Qualifications

• Extensive knowledge of modern office practices and equipment.
• Knowledge of laws pertaining to Register of Deeds functions.
• Ability to perform mathematical computations accurately.
• Strong verbal and written communication skills.
• Ability to follow written and verbal instructions.
• Professional relationship with the public and colleagues.
• Ability to stand long periods and lift up to 50 pounds.
• Familiarity with MS Office, Windows, Internet, Email, and document scanning.

Responsibilities

• Serve as first contact to the public as office receptionist.
• Maintain county lien records and post lien satisfactions.
• Assist customers with property, title, and genealogy searches.
• Prepare certified copies of vital records and other documents.
• Distribute monthly vital reports to the SD Department of Health.
• Keep Vital Records supplies stocked and manage paper orders.
• Create and maintain security reports and paper orders.
• Balance daily cash, run reports, and assist with deposits.
• Enter records in the fee book and use DocPro for scanning.
• Attend trainings and perform duties safely.
• Develop professional relationships with the public and staff.

Skills

Receptionist duties

Record keeping

Communication skills

Microsoft Office

Data entry

Customer service

Organizational skills

Physical stamina

Education

High School Diploma or GED

Computers coursework

Tools

Microsoft Office

DocPro

Job description

Brookings County seeks an Office Coordinator – Register of Deeds to perform clerical duties, greet the public, manage records, and assist with vital records processes. The role involves data entry, filing, scanning, and daily cash handling with balancing tasks.

Strong knowledge of Microsoft Office, solid communication, and ability to lift up to 50 pounds are expected. This is a full-time position with benefits in the Brookings area.