Office Coordinator - Register of Deeds

Brookings County; Brookings (SD); On-site; USD 27,000 - 39,000; Full time

Benefits offered by this job

Benefits

Job summary

Brookings County is seeking an Office Coordinator – Register of Deeds to perform clerical duties, maintain vital records, and assist the public with inquiries and basic searches. The role reports to the Register of Deeds and requires strong organization and communication skills.

Starting wage is $23.90 per hour, with full-time benefits. The position is based in Brookings County and involves daily office work, handling documents, and occasional lifting as needed.

Qualifications

• High school diploma or GED; coursework in computers preferred.
• Two years of office experience with clerical duties recommended.
• Ability to operate a computer and common software (MS Office, Windows).
• Strong organizational and communication skills required.

Responsibilities

• Serve as first contact to the public; answer phones and greet visitors.
• Maintain county lien records and post satisfactions.
• Assist customers with property, title, and genealogy searches.
• Prepare certified copies and issue licenses and vital records where directed.
• Balance daily cash and prepare reports; assist with deposits.
• Prepare and file documents in DocPro and related systems.

Skills

Office practices

Communication

Microsoft Office

Public interaction

Clerical accuracy

Mathematical ability

Organization

Education

Diploma/GED

Computer coursework

Tools

DocPro

Job description

Posting: #26-25
Posting Type: Internal & Open Announcement
Closing Date: Sunday, November 22, 2026, at 5:00 PM
Starting Wage: $23.90/hour
Full-Time Position with Benefits

Position Title: Office Coordinator – Register of Deeds
Department: Register of Deeds
Reports To: Register of Deeds
FLSA Status: Non-exempt
Wage Grade: N-5

DESCRIPTION OF WORK

General Statement of Duties

Performs clerical work in maintaining records filed with the Register of Deeds Office.

Supervision Received

Under the direct supervision of the Brookings County Register of Deeds. In the absence of the Register of Deeds, under the Supervision of the Deputy.

Examples of Duties

(Any one position may not include all of the duties listed, nor do the listed examples include all duties which may be found in positions of this grade.)

• Serves as the first contact to the public as the office receptionist answering the telephone and greeting individuals; answers questions and inquiries and/or directs individuals to the appropriate departmental personnel.
• Responsible for maintaining county lien records to include posting county liens and county lien satisfactions.
• Conducts and assists customers with property, title, and genealogy searches.
• Prepares certified copies to include birth, death, and marriage certificates, military records, and other certified copies as directed.
• Issues marriage licenses.
• Prepares and distributes monthly vital reports to the SD Department of Health at the end of the month
• Keeps Vital Records applications and supplies fully stocked including Marriage License packets.
• Create and maintain security paper reports and order additional paper as needed.
• Maintains the burial records
• Email daily documents to title company
• Assists with balancing of daily cash/charge fees collected and running daily and monthly computer reports as directed. Makes bank deposits weekly and monthly. (backup)
• Maintains and enters recorded documents in the fee book and indexing and scanning documents in DocPro (as needed/ backup)
• Attends training sessions and meetings as required.
• Performs work in a manner consistent with safe practices.
• Develops and maintains positive, professional relationships with the general public and other employees.
• Performs other such duties and functions as assigned and necessary to the proper performance of the position.
• In the absence of the Deputy Register of Deeds, or as directed by the Register of Deeds, serves in that capacity
• Balances month end charges , print reports and send statements as needed. Balances and maintains charge book.
• Job duties and responsibilities may be adjusted as needed based on workload and office priorities. All positions are expected to work collaboratively, remain flexible, and assist with any duties necessary to ensure the efficient and effective operation of the office.

QUALIFICATION FOR APPOINTMENT

Required Knowledge, Skills, and Abilities

• Extensive knowledge of modern office practices, procedures, and equipment to include typewriter, copy machine, fax machine, calculator, computers, document scanner, etc.
• Knowledge of local, state, and federal laws pertaining to the functions of the Register of Deeds Office.
• Ability to make mathematical computations accurately and quickly.
• Ability to communicate well both verbally and in writing.
• Ability to understand and follow written and verbal instructions.
• Ability to maintain a professional relationship with the general public and other employees.
• Ability to demonstrate organizational skills.
• Ability to stand for long periods of time, and regularly lift and/or move up to 30 pounds and occasionally lift and/or move up to 50 pounds.
• Knowledge of modern computer software programs to include Microsoft Office, Microsoft Windows, Internet, Email, and Document Scanning Software.
• Knowledge of property descriptions preferred.

Education

• High School Diploma or GED Certification.
• Additional coursework in computers or modern office practices preferred.

Experience

• No less than two (2) years experience in an office setting with clerical and/or office assistant responsibilities (including filing, correspondence, and receptionist duties).
• Experience operating computers, and modern software programs (such as Microsoft Office and Windows).

OR

Any equivalent combination of education and experience as is acceptable to the hiring authority.