Deputy Register of Deeds

CivicPlus, LLC; Morganton (NC); On-site; USD 36,000 - 48,000; Full time

Job summary

Burke County is seeking a detail-oriented records clerk to support the Register of Deeds with administrative tasks. You will assist with recording and registering real estate and vital records, while helping the public with document requests and payments.

Strong organizational and communication skills are essential for daily operations. Three years of clerical or related experience are preferred, with a high school diploma.

Qualifications

• High school diploma or equivalent required.
• Associate degree in a related field preferred.
• Three years of clerical, customer service, or related experience.

Responsibilities

• Assist the Register of Deeds with administrative functions and clerical duties.
• Record and register property records and other legal documents.
• Assist the public with document requests via phone, email, or in person.
• Process payments and prepare daily, monthly, and annual reports.
• Maintain and monitor accessibility of records.
• Complete monthly and quarterly filings in compliance with laws.

Skills

English proficiency

Verbal communication

Data entry

Time management

Organizational skills

Analytical thinking

Problem solving

Interpersonal skills

Attention to detail

Education

High school diploma or equivalent

Associate degree preferred

Tools

Excel

Microsoft Office

Job description

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This position assists the Register of Deeds with administrative functions and performs clerical duties, including, but not limited to, aiding in the recording and registering of property records and other legal documents and assisting the general public with Register of Deeds document requests. Position requires approximately 40 hours of work per workweek.

DUTIES AND RESPONSIBILITIES:

• Inspects, indexes, rekeys, processes, issues, verifies, and records various records and legal documents, including, but not limited to, real estate and vital records, performing daily maintenance and monitoring to ensure that such records are accessible in the event of a cyber-attack or system failure
• Interacts and assists with the general public via telephone, email, or in person to provide support, information, and assistance with documents or systems maintained by, or recorded in, the Register of Deeds office
• Electronically or manually records land records or other documents for transactions, examining such documents for accuracy, completeness, and compliance with all relevant laws and regulations
• Receives, reviews, balances, and processes payments and revenue received, preparing daily, monthly, and annual reports ensuring information is accurate
• Maintains and monitors records and ensures accessibility of records
• Reviews and completes monthly and quarterly filing of administrative paperwork in compliance with state, federal, and local laws
• Performs other duties as required or assigned

REQUIRED EDUCATION AND EXPERIENCE:

• High school diploma or equivalent
• Associate degree in a related field is preferred
• Three (3) years of experience in clerical, customer services, or other related field (or at least 3 years' combined experience in education and experience) providing the knowledge and skill necessary to work at the Register of Deeds office

SPECIAL REQUIREMENTS (UPON HIRE, UNLESS OTHERWISE INDICATED):

• Notary Public certification for North Carolina (within 6 months of hire)
• North Carolina Association of Register of Deeds certification (within 2 or more years of hire)

PHYSICAL REQUIREMENTS, WORKING CONDITIONS, AND OCCUPATIONAL EXPOSURES:

• Vision requirements, with or without corrective lenses, include: close and distant vision, ability to adjust focus, depth and color perception, and peripheral vision
• Occasionally lifts up to fifty (50) pounds
• Occasionally spends time climbing or balancing, pulling or pushing, and stooping, kneeling, crouching, or crawling, reaching with hands and arms, and tasting or smelling
• Routinely lifts up to ten (10) poundsFrequently spends time standing, walking, sitting, speaking or hearing, using hands or fingers to handle, feel, type, or text, and engaging in repetitive motions
• Must be able to prepare and analyze written or computer data
• Must be able to express and exchange ideas through verbal communication
• Must be able to engage in visual inspections involving small parts
• Must be able to observe general surroundings and activities
• Occasional exposure to some disagreeable elements (i.e., dust, heat, fumes, cold, or noise)
• Subjected to some mental effort and potential stressful situations during day to day operations

REQUIRED SKILLS/ABILITIES:

• Proficient in spoken and written English
• Demonstrates verbal and written communication and interpersonal skills
• Ability to convey detailed instructions loudly, accurately, and/or quickly
• Ability to receive detailed instructions or information through verbal communication
• Ability to use measuring devices
• Ability to operate and use systems, technologies, and machines required to perform duties of the Register of Deeds office such as data entry, excel, Microsoft, and other related software programs
• Ability to select and apply guidelines, policies, and procedures
• Excellent organizational and time management skills
• Demonstrates analytical, decision-making, and problem-solving skills

Burke County is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, religion, age, or disability in employment or the provision of services.