VITA Site & Community Outreach Coordinator

City of San Antonio; San Antonio (TX); On-site; USD 21,000 - 30,000; Full time

Job summary

The City of San Antonio is seeking a temporary administrative support staff member to assist in a variety of office operations and public-facing tasks. This role involves supporting the department with reports, correspondence, scheduling, and data management.

The position requires at least two years of college in a related field and one year of general office experience. Weekend/evening hours may be required, and work is primarily in office settings across multiple city locations.

Qualifications

• Two years of college from an accredited college or university with major coursework in Business or Public Administration or related field.
• One year of general office or administrative experience.
• Knowledge of basic accounting principles and practices and business math.
• Knowledge of City, State, and Federal policies and regulations relating to assigned area of responsibility.
• Knowledge of English usage, spelling, and punctuation.
• Knowledge of research methods.
• Knowledge of modern office practices, procedures, equipment and, depending on the individual job requirements, clerical techniques.
• Ability to communicate clearly and effectively.
• Ability to establish and maintain cooperative working relationships with those contacted in the course of work.
• Ability to operate a computer keyboard and other basic office equipment.
• Ability to perform all the physical requirements of the position.

Responsibilities

• Assists in providing a variety of duties involved in supporting the administrative operations of the assigned department or division.
• Answers inquiries regarding policies and procedures.
• Ensures compliance with current City and department rules and regulations.
• Composes, types, and proofreads reports, letters, memos, statistical and confidential information.
• Assists with monitoring and reviewing expenditures; provides information to appropriate department staff for budget preparation.
• Maintains calendars, schedules activities, meetings and various events.
• Coordinates activities with other City departments, outside agencies, and the general public.
• Monitors inventory of office supplies; reviews purchase requisitions and requests for payments.
• Assists in initiating personnel requisitions; monitors overtime and attendance records; assists in monitoring employee payrolls.
• Researches and compiles data for special projects and reports.
• May organize and maintain filing systems; maintains records related to specific area of assignment.
• May respond to and resolve difficult and sensitive citizen inquiries and complaints.
• May prepare public relations data, brochures and handouts.
• Performs related duties and fulfills responsibilities as required.

Skills

Accounting basics

Business math

Communication skills

Office procedures

Research methods

Computer literacy

Education

Two years college in Business/Public Admin

Tools

MS Office

Excel

Word

Records management software

Job description

The City of San Antonio is seeking a temporary administrative support staff member to assist in a variety of office operations and public-facing tasks. This role involves supporting the department with reports, correspondence, scheduling, and data management.

The position requires at least two years of college in a related field and one year of general office experience. Weekend/evening hours may be required, and work is primarily in office settings across multiple city locations.