Visual Arts & Design Department Administrative Specialist

California Baptist University; Riverside (CA); On-site; USD 32,000 - 34,000; Full time

Benefits offered by this job

Benefits package

Job summary

California Baptist University in Riverside, CA seeks a Department Secretary for the College of Architecture, Visual Arts and Design (CAVAD). The role provides administrative and operational support, manages calendars, coordinates events, handles confidential records, and assists with development and accreditation activities.

You will serve as the primary receptionist, screen inquiries, prepare materials, maintain databases, and support college-wide initiatives under CAVAD leadership.

Qualifications

• High school diploma or GED required; associate degree preferred.
• 1–3 years of progressively responsible administrative support experience.
• Experience in higher education or professional office environment preferred.

Responsibilities

• Serves as primary point of contact and receptionist for faculty, students, staff, and visitors.
• Screens, prioritizes, and manages calls, emails, and correspondence; responds independently when possible.
• Manages calendars, appointments, travel, and meetings for CAVAD leadership and department operations.
• Oversees daily administrative functions including mail, supplies, equipment coordination, and maintenance scheduling.
• Prepares meeting materials, agendas, minutes, and official documentation.
• Maintains confidential records and files, including student records and personnel files.
• Drafts and edits confidential correspondence, reports, and presentations.
• Develops and updates databases, spreadsheets, and contact lists for alumni and donors.
• Supports development, donor relations, and advancement communications and activities.
• Coordinates events, programs, and exhibitions; assists with recruitment and admissions activities.

Skills

Admin support

Communication

Calendar management

Data management

Event coordination

Documentation

Confidential records

Education

High school diploma or GED required

Associate degree preferred

Tools

Microsoft Office

Excel

CRM systems

Job description

California Baptist University in Riverside, CA seeks a Department Secretary for the College of Architecture, Visual Arts and Design (CAVAD). The role provides administrative and operational support, manages calendars, coordinates events, handles confidential records, and assists with development and accreditation activities.

You will serve as the primary receptionist, screen inquiries, prepare materials, maintain databases, and support college-wide initiatives under CAVAD leadership.