VISTA - Recruiting Admin

VIS VISTA Staffing Solutions, Inc.; Utah; Hybrid; USD 36,000 - 48,000; Full time

Job summary

VIS VISTA Staffing Solutions, Inc. is seeking a Recruiting Admin to provide general office and clerical support to Recruiters and understand assignment requirements to prepare files for facility presentation.

The role involves internal and external communications regarding compliance, pay, and related processes, with responsibilities spanning candidate coordination and payroll support.

Qualifications

• High school diploma or equivalent.
• Experience in medical setting, staffing, medical sales, or hospital environments preferred.
• Excellent verbal and written communication skills.
• Demonstrates ability to work in fast-paced environment under tight deadlines.
• Excellent organization, prioritization and time-management skills.

Responsibilities

• Supports recruiters with administrative duties.
• Uploads required nurse documents to get nurse files ready for internal presentation.
• Calls/obtains references for candidates.
• Sends and obtains assignment agreement letters to nurses accepted for assignments.
• Works directly with candidates, recruiters and payroll to collect timesheets and resolve payroll issues.
• Prepares candidates’ Direct Deposit and paperwork for proper pay.
• Obtains compliance for candidates to ensure current credentials are present throughout the duration of the assignment.
• Prepares files for Sales team as needed for reverse marketing.
• Sets up and renews continuing education for working candidates.
• Performs additional duties as requested by management.

Skills

Interpersonal skills

Verbal communication

Written communication

Organization

Time management

Discretion

Education

High school diploma

Tools

Microsoft Office

Job description

SUMMARY

The Recruiting Admin provides general office and clerical support to Recruiters and understands specific needs and requirements of assignments to be able to assist in preparing files to present to facility. This position is also responsible for communication internally and externally regarding compliance, pay, etc.

RESPONSIBILITIES

• Supports recruiters with administrative duties
• Uploads required nurse documents to get nurse files ready for internal presentation
• Calls/obtains references for candidates
• Sends and obtains assignment agreement letters to nurses accepted for assignments
• Works directly with candidates, recruiters and payroll to collect timesheets and resolve any payroll issues
• Prepares candidates’ Direct Deposit and paperwork for proper pay
• Obtains compliance for candidates to ensure current credentials are present throughout the duration of the assignment
• Prepares files for Sales team as needed for reverse marketing
• Sets up and renews continuing education for working candidates
• Performs additional duties as requested by management

REQUIREMENTS AND EXPERIENCE

• High school diploma or equivalent
• Experience in medical setting, staffing, medical sales, or hospital environments, preferred
• Demonstrates strong interpersonal skills with an ability to handle sensitive and confidential situations
• Excellent verbal and written communication skills
• Demonstrates ability to work in fast‑paced environment under tight deadlines
• Excellent organization, prioritization and time‑management skills
• Strong decision‑making skills, including the ability to extrapolate from written procedures and policies
• Ability to analyze, think outside the box, and resolve work problems
• Computer literate with working knowledge of Microsoft Office products

PHYSICAL DEMANDS AND WORK ENVIRONMENT

• Must have use of sensory skills to effectively communicate and interact with other employees and the public through use of the telephone, email, video conference and face to face contact
• Must have manual dexterity, visual acuity and hearing acuity to effectively use and operate office related equipment such as but not limited to a computer, copier, scanner, camera, phone, headset, keyboard and mouse
• Must be able to sit for extended periods of time at a keyboard and workstation with low periods of reaching and standing

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT

Ingenovis Health is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind on the basis of race, color, national origin, religion, gender, gender identity, sexual orientation, disability, genetic information, pregnancy, age, or any other protected status set forth in federal, state, or local laws. This policy applies to all employment practices within our organization.

RESERVATION OF RIGHTS

Essential functions contained within this job description are listed above; they are subject to change at any time due to reasonable accommodation or other reasons set forth by management.

Compensation Range

Benefits include: health, dental, vision, FSA/HSA, company-paid life insurance, 401K with discretionary match, paid time off, paid parental leave, and tuition reimbursement.

WE ARE MAKING A DIFFERENCE

Ingenovis Health companies are sending the best healthcare talent to every corner of this country where hospitals and patients need medical attention. Through a combination of smart and nimble planning, Ingenovis Health is transforming the industry, creating a home for healthcare professionals from all disciplines to further their careers and find where they’re most needed. With the collective strength of our wide-ranging ecosystem of companies, Ingenovis Health is better positioned to secure our place as the home of healthcare talent. Everyone has cycles in their career – including nurses, advanced practitioners, allied providers, even physicians. Ingenovis Health is the center hub of a wheel of healthcare talent resources, whether a person is looking to travel on short assignments, work in underserved communities, increase their skills in a new role or find a permanent assignment, the companies of Ingenovis Health gather those specialized agencies in a central location for easy movement between organizations.

CHECK OUT WHAT WE BUILD

Check out what we’re building by visiting www.IngenovisHealth.com or following us on LinkedIn.