Visa and Immigration Administrator

Samsung Ads; New York (NY); On-site; USD 50,000 - 70,000; Full time

Job summary

Samsung Ads is seeking a Visa and Immigration Administrator to support employees with visas, permits, and related filings. The role collaborates with internal teams and external law firms to ensure compliant mobility and work authorization in the US.

You will coordinate relocations, maintain records, prepare invitation letters, and monitor regulatory changes while upholding data privacy guidelines and company policies. Prior immigration experience is preferred.

Qualifications

• Minimum 1–2 years visa and immigration compliance experience.
• Working knowledge of employment laws (ADA, EEO, FMLA) preferred.
• Candidates must be able to legally work and reside in the US without sponsorship.

Responsibilities

• Coordinate documentation for relocations, transfers, and visa-related events.
• Maintain immigration/visa records and ensure ongoing compliance.
• Prepare letters of invitation, employment verification, and appointment letters.
• Communicate with employees, managers, and external stakeholders to provide timely support.
• Assist with coaching and development of new team members and identify process improvements.
• Ensure compliance with Data Privacy & Protection Guidelines and applicable laws.

Skills

Visa compliance

Documentation management

Stakeholder communication

Legal work eligibility

Education

Bachelor's degree or equivalent

Job description

The Visa and Immigration Administrator assists employees with obtaining the required visas, permits and documents to travel to or work in a given location, as well as with all necessary filings and procedures for Visa applications, transfers, extensions, and more. This role will work closely with internal stakeholders as well as external firms.

Roles and Responsibilities

• Coordinates the documentation required for relocations/transfers, business meetings, training, internships, seasonal employment, offshore employment, intermittent visits for work purposes, obtaining permanent resident status, desert/off-shore passes and various attestations where applicable
• Maintains all immigration/visa records for Samsung and as required by law
• Maintains and updates visa files of Samsung employees to ensure continued validity and to monitor ongoing compliance with particular visa requirements
• Maintains communication with employees, managers and external customers while providing prompt assistance and follow-through
• Coordinates and prepares letters of invitation, employment verification and appointment letters related to immigration laws and regulations as required
• Complies with all applicable Samsung standards and policies
• Assists with the coaching and development of new team members
• Identifies and participates in continuous improvement initiatives
• Ensure compliance with the Data Privacy & Protection Guidelines and relevant legislation
• Employees may be assigned other duties, in addition to, or in lieu of those described above, according to the needs of the location or Company

Ways of working with external law firm Contractor responsible for:

• Internal approvals for extensions, transfers, etc.
• Cost center numbers
• Confirmation of salary
• Prevailing wage/salary issues
• Documents for signature
• I-9 Letters: Invitations, experience verification, confirmation of employment
• Co-facilitate training for new team members

As Qualifications and Experience

• University Degree or equivalent
• Minimum of 1-2 years Visa and Immigration Compliance experience with a global organization
• Working knowledge of employment laws and regulations (ADA, EEO, FMLA) preferred
• Candidates must be able to legally work and reside in the US, without sponsorship