Virtual Assistant to the CEO

Procor, Llc.; Mississippi; Remote; USD 11,020 - 16,531; Full time

Job summary

A construction management firm is seeking a Virtual Assistant to support their CEO. This role involves managing communications, scheduling, and operational tasks in a remote setting. Candidates should possess strong organizational and time-management skills, with a proven background as a Virtual or Executive Assistant. The position offers a salary range of $8 to $12 per hour, depending on experience, within a supportive, full-time work environment.

Qualifications

• Proven experience as a Virtual Assistant or similar role.
• Ability to manage multiple priorities in a fast-paced environment.
• Attention to detail for accuracy in scheduling and communication.

Responsibilities

• Manage the CEO's calendar and scheduling.
• Oversee daily email management.
• Support social media marketing and communications.

Skills

Organizational skills

Time-management

Written communication

Verbal communication

Proficiency in Google Workspace

Problem-solving

Discretion

Tools

Google Workspace

MS Office

Slack

Asana

Social media platforms

Job description

PROCOR Group

Virtual Assistant to the CEO

Support the CEO and Drive Operational Excellence

If you are organized, proactive, and thrive in a fast-paced environment, PROCOR Group is looking for you. As a Virtual Assistant to the CEO, you will play a key role in supporting executive operations, managing communications, and ensuring smooth day-to-day processes in a remote setting. This is your opportunity to contribute to the success of a trusted construction management and general contracting firm.

PROCOR Group is a trusted construction management and general contracting firm dedicated to delivering exceptional results across commercial, residential, and multifamily projects. Known for strategic planning, high-quality execution, and a commitment to client satisfaction, we handle projects with an unwavering focus on detail, budget, and schedule. Our work is guided by core values of Integrity, Accountability, Collaboration, and Excellence. We believe in building lasting relationships and fostering a professional, growth-oriented environment for our team.

Learn more about us at: https://procorgroup.com/

The Virtual Assistant to the CEO will be responsible for providing direct executive support, managing communications, and ensuring smooth daily operations. You will oversee scheduling, email and stakeholder communications, administrative processes, service requests, and assist with marketing and customer relations. This role requires strong organizational skills, professionalism, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Manage the CEO's calendar, including scheduling meetings, events, and travel
• Oversee daily email management by drafting, prioritizing, and responding as directed
• Track and organize communications with stakeholders, clients, and partners
• Handle general administrative tasks, document organization, and reporting
• Receive and coordinate service requests with internal teams
• Provide customer service support, ensuring inquiries are resolved promptly and professionally
• Build, document, and maintain Standard Operating Procedures (SOPs) and ensure their adoption across the team
• Assist in planning and scheduling internal and external events
• Support social media marketing by scheduling posts, tracking engagement, and coordinating with content creators
• Contribute to broader marketing efforts, including research, email campaigns, and client outreach

Qualifications

• Proven experience as a Virtual Assistant, Executive Assistant, or in a similar administrative role
• Strong organizational and time-management skills with the ability to prioritize tasks
• Excellent written and verbal communication skills
• Proficiency in productivity and project management tools such as Google Workspace, MS Office, Slack, Asana, or similar
• Familiarity with social media platforms and basic marketing practices
• Self-motivated, resourceful, and adaptable in a fast-paced environment
• Attention to detail to ensure accuracy in scheduling, communication, and documentation
• Problem-solving skills with the ability to anticipate needs and resolve issues before escalation
• Discretion and the ability to handle sensitive and confidential information with integrity
• Initiative to proactively improve processes and support company efficiency

Compensation and Benefits

• Salary range of $8 to $12 per hour based on experience
• Supportive, team-oriented work environment
• Full-time position

Equal Opportunity Statement

PROCOR Group is an Equal Opportunity Employer. We prohibit discrimination in employment on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, pregnancy, marital status, genetic information, military status, or any other protected characteristic under applicable federal, state, and local laws.

How to Apply

If you are ready to bring organization, professionalism, and proactive support to PROCOR Group's CEO, apply today with your resume and a brief cover letter outlining your experience.