Virtual Assistant/Personal Assistant (Remote)

Inspektai; Detroit (MI); Remote; USD 40,000 - 80,000; Full time

Job summary

An exciting opportunity awaits at a dynamic startup seeking a proactive Virtual Assistant/Personal Assistant. In this critical role, you will support sales and marketing initiatives, manage schedules, and ensure smooth daily operations in a fast-paced environment. The ideal candidate will thrive in a remote setting, showcasing exceptional organizational skills and a strong communication background. Join a forward-thinking team where your contributions will drive success and innovation, and where adaptability and resourcefulness are key to navigating a variety of tasks. If you are ready to make a significant impact, this role is perfect for you.

Qualifications

• Strong verbal and written English skills are essential.
• Experience in sales support or marketing roles is preferred.
• Exceptional organizational and time-management abilities required.

Responsibilities

• Manage schedules, coordinate meetings, and handle travel arrangements.
• Assist in preparing sales presentations and marketing campaigns.
• Handle and prioritize communications, ensuring timely responses.

Skills

Excellent Communication Skills

Sales and Marketing Experience

Organizational Skills

Independence

Attention to Detail

Problem-Solving

Multitasking

Adaptability

Tools

Microsoft Office Suite

Google Workspace

Project Management Tools

Job description

We are seeking a highly organized and proactive Virtual Assistant/Personal Assistant with a strong orientation towards sales and marketing. In a fast-paced startup environment, this role is critical for ensuring the smooth operation of daily activities, managing schedules, supporting sales and marketing initiatives, and providing administrative support. The ideal candidate will be adaptable, resourceful, and capable of handling multiple tasks efficiently in a remote work setting.

Key Responsibilities

• Manage Schedules and Appointments: Coordinate the executive team’s calendars, schedule meetings, and handle travel arrangements.
• Sales Support: Assist in preparing sales presentations, proposals, and contracts.
• Marketing Support: Assist in executing marketing campaigns, creating content, and managing social media accounts.
• Communication Management: Handle and prioritize incoming emails, calls, and other communications, ensuring timely responses.
• Meeting Support: Prepare meeting agendas, take minutes, and follow up on action items to ensure accountability.
• Project Assistance: Conduct research and provide support for various sales and marketing projects and initiatives.
• Document Preparation: Assist with the creation of reports, presentations, and other documents.
• Digital Organization: Maintain and organize digital files and documentation, ensuring easy access and retrieval.
• Internal Coordination: Facilitate communication between the executive team and other departments to streamline operations.
• Confidentiality: Handle sensitive information with discretion and maintain a high level of professionalism.
• Administrative Tasks: Perform other administrative tasks as required to support the executive team and overall company operations.

Qualifications

• Excellent Communication Skills: Strong verbal and written English skills.
• Sales and Marketing Experience: Experience in sales support, marketing, or related roles.
• Organizational Skills: Exceptional organizational and time-management abilities.
• Independence: Ability to work independently and resolve issues proactively.
• Attention to Detail: High level of accuracy and attention to detail.
• Tech Savvy: Proficiency with office software (e.g., Microsoft Office Suite, Google Workspace).
• Experience: Previous experience as a virtual assistant, executive assistant, or in a similar role.
• Multitasking: Ability to manage multiple tasks and prioritize effectively.
• Confidentiality: Discreet and professional when handling confidential information.
• Problem-Solving: Strong problem-solving skills.
• Collaboration: Ability to work well with cross-functional teams and external stakeholders.
• Adaptability: Flexible and willing to adapt to changing priorities and tasks.
• Project Management: Familiarity with project management tools and software is a plus.
• International Experience: Experience working with US-based or European-based companies.