Virtual Assistant Job at Elysion Health and Wellness

Beo Forex Academy; Marietta (GA); Remote; USD 25,000 - 30,000; Part time

Job summary

Elysion Health and Wellness is seeking a part-time Virtual Marketing Coordinator to support patient experience, marketing campaigns, and lead follow-up. You will help manage communications with prospective patients and coordinate events and digital marketing under the physician-owner's guidance.

Ideal candidates are organized, proactive, and comfortable working remotely 15–20 hours per week. Experience with Canva, social media, and CRM systems is highly valued, with HIPAA awareness essential for

Qualifications

• Healthcare/medspa marketing experience preferred.
• Strong follow-up and lead management skills.
• Proactive and highly organized.
• Familiarity with HIPAA privacy and patient data handling.

Responsibilities

• Respond to inquiries via website, social media and marketing channels.
• Follow up with prospective patients and leads.
• Track leads from inquiry to consultation and treatment.
• Coordinate events, campaigns and post-event follow-up.
• Maintain CRM lead pipeline and reporting.

Skills

Marketing coordination

Lead follow-up

CRM experience

Event planning

Social media marketing

Tools

Canva

Cerbo

RepeatMD

Meddesk

Google Workspace

Job description

Virtual Assistant Job at Elysion Health and Wellness

Virtual Marketing, Patient Experience & Growth Coordinator

If this is you, you are a potential candidate: “I’ve worked with a medspa/medical practice. I know how to follow up with leads, communicate with patients, manage social media and email campaigns, coordinate events, use Canva/CRM systems, and I’m comfortable looking at the numbers and figuring out what needs to happen next.”

Part-Time | 15–20 hours/week | Remote

About Elysion

Elysion Health & Wellness is a growing physician-led practice in Marietta, Georgia integratingfunctional medicine, women’s wellness, metabolic health and regenerative aesthetics.

Our philosophy is simple:

Look. Feel. Live Your Best—Inside & Out.

We are building a modern, elevated healthcare experience that combines medical expertise with personalized wellness and regenerative aesthetic care.

We are looking for a highly organized, polished and proactiveVirtual Marketing & Patient Experience Coordinatorto help us grow.

This is not a traditional virtual assistant position.

We are looking for someone who can take ownership of projects, communicate beautifully with patients and prospective patients, coordinate marketing, follow up with leads and help turn interest into actual appointments and revenue.

THE ROLE

The ideal candidate is part:

Marketing Coordinator + Patient Concierge + Project Manager + Lead Follow-Up Specialist

You will work directly with the physician-owner and help execute the business and marketing initiatives that allow her to stay focused on patient care.

You should be someone who sees what needs to be done and takes initiative rather than waiting to be given every individual task.

This is one of the most important parts of the position.

You will help ensure that every qualified inquiry receives timely, professional follow-up.

Responsibilities include:

• Responding to appropriate website, social media and marketing inquiries
• Following up with prospective patients who have expressed interest
• Tracking leads from initial inquiry through consultation and treatment
• Identifying leads who have not yet scheduled
• Following up with missed consultations and no-shows
• Maintaining accurate lead status
• Coordinating with the physician when a clinical question requires medical input
• Helping convert inquiries into consultations and treatment plans
• Maintaining a professional, warm and elevated patient experience

You should be comfortable following up more than once without being pushy.

We have an established patient base and want to do a better job staying connected with them.

You will help identify and communicate with patients who may be appropriate for:

• RF microneedling
• Laser treatments
• Regenerative skin treatments
• Medical-grade skincare
• Women’s wellness treatments
• Other Elysion services

Examples:

Patients who have not returned for 3–6 monthsPatients who previously expressed interest but never scheduledPatients who completed one treatment but did not continue their recommended planPrevious event attendees who did not purchase

Your job is to help us create a consistent, relationship-based follow-up system.

3. Event Planning & Execution

Elysion hosts intimate wellness and aesthetic events and community partnerships.

You will help coordinate events from concept through follow-up.

Responsibilities may include:

• Event planning timelines
• RSVP management
• Guest lists
• Invitations
• Text campaigns
• Social media promotion
• Printing
• Event materials
• Staff coordination
• Lead capture
• Post-event follow-up
• Tracking consultations and sales generated by each event

Our next major event isThe Elysion Regenerative Wellness Experience on October 29.

You will be expected to help coordinate the campaign leading up to and following this event.

4. Social Media & Marketing Coordination

You do not need to be the face of Elysion.

Dr. Gibson is the clinical voice and creative vision.

Your role is to help turn that vision into consistent execution.

Responsibilities may include:

• Creating and maintaining a content calendar
• Scheduling Instagram/Facebook content
• Creating simple Canva graphics
• Organizing photographs and videos
• Creating Stories
• Coordinating Reels
• Monitoring comments and appropriate direct messages
• Supporting promotional campaigns
• Coordinating website updates

Experience withCanva, Instagram, Facebook, email marketing and CRM systemsis strongly preferred.

5. CRM & Marketing Systems

You will help maintain an organized marketing and lead pipeline.

We want to know:

Where did this person come from?

What are they interested in?

Have they been contacted?

Did they schedule?

Did they show?

Did they purchase?

What should happen next?

You may work with systems including:

• Cerbo
• RepeatMD
• Meddesk
• Scheduling software
• Google Workspace
• Spreadsheets/Google Sheets
• Other CRM and marketing tools

Experience with healthcare, medspa or aesthetic practice systems is a strong plus.

6. Weekly Revenue & Marketing Reporting

You will help create a simple weekly dashboard showing:

• New leads
• Consultations booked
• No-shows
• Packages sold
• Revenue generated

We want to know what is actually working.

THE IDEAL PERSON

You may be a great fit if you are:

Highly organized

You naturally create systems and don’t let things fall through the cracks.

Proactive

You see a problem and start solving it.

Warm and personable

You can communicate with patients in a way that feels human rather than scripted.

Polished

You understand that Elysion is creating an elevated medical-wellness experience.

Comfortable with sales

You aren’t afraid to ask:

“Would you like to schedule?”

You understand the difference betweenhelpful follow-up and being pushy.

Tech-savvy

You can learn new software quickly and are comfortable working across multiple platforms.

Detail-oriented

You notice the small things.

Results-oriented

You care about appointments, patient experience and revenue—not simply completing tasks.

EXPERIENCEStrongly preferred:

• Medical practice experience
• Aesthetic practice experience
• Lead management
• CRM experience
• Social media marketing

Experience withfunctional medicine, women’s wellness, aesthetics, regenerative medicine or wellness businessesis a major plus.

Medical knowledge is helpful.

You must understand the importance of staying within your role and escalating clinical questions to the physician as needed.

IMPORTANT: HIPAA & PATIENT PRIVACY

Because Elysion is a medical practice, confidentiality and patient privacy are extremely important.

The successful candidate must:

• Maintain strict confidentiality
• Follow HIPAA requirements applicable to their role
• Use secure systems appropriately
• Never discuss patient information outside approved systems
• Understand that clinical questions must be directed to the physician
• Sign appropriate confidentiality and business associate documentation if their responsibilities involve protected health information

Access to patient information will be limited to what is necessary for the position.

HOURS

15–20 hours per week

Remote.

Some availability during normal business hours is required because timely lead follow-up is important.

There may occasionally be additional hours around special events or marketing campaigns.

This position has the potential to grow in hours and responsibility as Elysion grows.

COMPENSATION

$18–$22/hour depending on experience and qualifications

Candidates with strong healthcare/medspa marketing, CRM, lead conversion and project management experience may be considered at a higher rate.

Potential for performance-based incentives tied to measurable marketing/booking goals may be available after an initial evaluation period.

FIRST 30 DAYS

Your first month will focus on building the foundation.

WEEK 1

Learn Elysion, our services, brand voice and systems.

Audit:

• Existing aesthetic patients
• Past inquiries
• Upcoming events
• Current marketing
• Follow-up systems

WEEK 2

Build:

• Lead tracker
• Follow-up system
• October 29 event campaign

WEEK 3

Launch:

• Lead follow-up
• Aesthetic reactivation
• Email/text campaigns

WEEK 4

Execute and measure:

• Lead conversion
• Event follow-up
• Weekly revenue reporting

HOW WE WILL MEASURE SUCCESS

We aren’t looking for someone who simply stays busy.

Success means:

Leads are followed up with.

Patients receive an excellent experience.

Appointments are booked.

Events are organized.

Marketing actually gets executed.

Existing patients are re-engaged.

Elysion’s aesthetic and wellness revenue grows.

Join us to be part of a vibrant team where your skills make a real impact! We’re committed to fostering a positive work environment that values your contributions while offering opportunities for growth and development.