Virtual Assistant - Entry level (Remote)

Jobcertify; Dallas (TX); Remote; USD 40,000 - 60,000; Full time

Benefits offered by this job

Health, dental, vision and life insurance

401(k) matching

Quarterly product allowance + discount

Paid parental leave

Job summary

A technology-focused firm seeks a Virtual Assistant for the CEO role, offering a dynamic remote position that requires strong organizational and communication skills. Key responsibilities include scheduling executive meetings, managing the CEO's calendar, and assisting in project coordination. Candidates must have 4 years of experience in an administrative role directly supporting upper management and familiarity with project management tools. This job comes with various employee benefits including health insurance and 401(k) matching.

Qualifications

• 4 years experience in an administrative role supporting upper management.
• Ability to learn new project management and communication tools quickly.
• Experience in managing virtual Executive Assistant tasks effectively.

Responsibilities

• Schedule and maintain leadership meeting agendas.
• Capture meeting notes and distribute follow-ups.
• Assist CEO with travel logistics and calendar management.
• Facilitate communications with external partners.

Skills

Organizational skills

Verbal communication

Written communication

Time management

Problem-solving

Flexibility

Tools

Asana

Slack

Microsoft Office Suite

Job description

Virtual Assistant - Entry level (Remote)

About the job Virtual Assistant - Entry level (Remote)

The Virtual Assistant for the CEO is a dynamic role that requires the ability to anticipate needs, think critically, offer solutions to problems, and communicate both internally and externally with a high level of professionalism and confidentiality. As the Virtual Assistant you will report to the CEO and support the executive team in scheduling and follow-ups of tiered-level leadership meetings. You will need to work with a strong balance of openness and confidentiality as this role will maintain interactions both internally with leadership and private equity group, as well as, externally with customers.

Responsibilities:

• Scheduling meetings and maintaining agendas for board, executive, and department leadership meetings
• Capturing key meeting notes and distributing follow-ups
• Assist CEO in general calendaring and travel logistics
• Assist C-suit with miscellaneous ad-hoc project and tasks
• Prioritize inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day to day engagements
• Sourcing and interviewing of potential external partners (speakers, trainers, etc)

Requirements:

• Familiarity with Asana or the ability to learn a new project management tool
• Familiarity with Slack or the ability to learn a new communication platform
• Familiarity with Microsoft office suite
• 4 years' experience in administrative role reporting directly to upper management.
• Superb written and verbal communication skills.
• Strong time-management skills and the ability to organize and coordinate multiple projects at once.
• Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
• Ability to keep company confidences

Desired skills:

• Ability to keep information, tasks, and follow-ups organized
• Ability to maintain confidential information
• Robust and flexible problem-solving skills
• Ability to work independently and execute projects with minimal direction

Experience:

• 1 2 years' experience managing Executive Assistant type tasks virtually

Work Model: Remote position, able to work in the office but not mandated (Brooklyn, NY). Attend mandatory quarterly company meetings in-person at New York City HQ (paid for by the company).
Additional job requirement: This job position requires in-person work as stated above, and therefore as company policy, you must be fully vaccinated against the COVID-19 virus. Proof of vaccination will be requested before your first in-person work assignment.
Here are just a few elements of our culture that you can look forward to:

• An inclusive environment amplifies our employees' voices in fundamental conversations
• A staff of ambitious people who want to set roots down with us and advance in their career
• Ongoing Diversity, Equity & Inclusion training
• Volunteer and mentorship opportunities with various NYC-based organizations
• A safe space to let your ideas be heard and truly make an impact in the type of day-to-day you have always wanted
• Sustainability initiatives like composting, recycling and clean energy - and pursuing B-Corp certification!
• Shared core values among staff who are passionate about what they do
• Health, dental, vision and life insurance
• 401(k) matching
• Short and long-term disability
• Paid parental leave
• Quarterly product allowance + product discount (70% off!)