Virtual Assistant - Entry level (Remote)

Easy Recruiter; San Antonio (TX); Remote; USD 40,000 - 60,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

401(k) matching

Paid parental leave

Quarterly product allowance

Job summary

A dynamic recruitment firm is seeking a Remote Virtual Assistant to support the CEO and executive team. The role involves scheduling meetings, managing agendas, and maintaining confidentiality while communicating internally and externally. Candidates should have at least 4 years of administrative experience, superb communication skills, and familiarity with tools like Asana and Slack. This position is flexible but requires attendance at quarterly meetings in New York City, with a strong emphasis on team dynamics and company culture.

Qualifications

• 4 years' experience in an administrative role reporting to upper management.
• Superb written and verbal communication skills.
• Flexible team player willing to adapt and take on challenges.
• Ability to maintain confidentiality and company confidences.

Responsibilities

• Schedule meetings and maintain agendas for leadership meetings.
• Capture meeting notes and distribute follow-ups.
• Assist CEO with calendaring and travel logistics.
• Prioritize inquiries and requests to ensure smooth engagement.

Skills

Communication skills

Time-management skills

Problem-solving skills

Team player

Tools

Asana

Slack

Microsoft Office Suite

Job description

Virtual Assistant - Entry level (Remote)

About the job Virtual Assistant - Entry level (Remote)

The Virtual Assistant for the CEO is a dynamic role that requires the ability to anticipate needs, think critically, offer solutions to problems, and communicate both internally and externally with a high level of professionalism and confidentiality. As the Virtual Assistant you will report to the CEO and support the executive team in scheduling and follow-ups of tiered-level leadership meetings. You will need to work with a strong balance of openness and confidentiality as this role will maintain interactions both internally with leadership and private equity group, as well as, externally with customers.

Responsibilities:

• Scheduling meetings and maintaining agendas for board, executive, and department leadership meetings
• Capturing key meeting notes and distributing follow-ups
• Assist CEO in general calendaring and travel logistics
• Assist C-suit with miscellaneous ad-hoc project and tasks
• Prioritize inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day to day engagements
• Sourcing and interviewing of potential external partners (speakers, trainers, etc)

Requirements:

• Familiarity with Asana or the ability to learn a new project management tool
• Familiarity with Slack or the ability to learn a new communication platform
• Familiarity with Microsoft office suite
• 4 years' experience in administrative role reporting directly to upper management.
• Superb written and verbal communication skills.
• Strong time-management skills and the ability to organize and coordinate multiple projects at once.
• Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
• Ability to keep company confidences

Desired skills:

• Ability to keep information, tasks, and follow-ups organized
• Ability to maintain confidential information
• Robust and flexible problem-solving skills
• Ability to work independently and execute projects with minimal direction

Experience:

• 1 2 years' experience managing Executive Assistant type tasks virtually

Work Model: Remote position, able to work in the office but not mandated (Brooklyn, NY). Attend mandatory quarterly company meetings in-person at New York City HQ (paid for by the company).
Additional job requirement: This job position requires in-person work as stated above, and therefore as company policy, you must be fully vaccinated against the COVID-19 virus. Proof of vaccination will be requested before your first in-person work assignment.
Here are just a few elements of our culture that you can look forward to:

• An inclusive environment amplifies our employees' voices in fundamental conversations
• A staff of ambitious people who want to set roots down with us and advance in their career
• Ongoing Diversity, Equity & Inclusion training
• Volunteer and mentorship opportunities with various NYC-based organizations
• A safe space to let your ideas be heard and truly make an impact in the type of day-to-day you have always wanted
• Sustainability initiatives like composting, recycling and clean energy - and pursuing B-Corp certification!
• Shared core values among staff who are passionate about what they do
• Health, dental, vision and life insurance
• 401(k) matching
• Short and long-term disability
• Paid parental leave
• Quarterly product allowance + product discount (70% off!)