Virtual Assistant/Administrator (Remote)

Level Five Painting, LLC; Paso Robles (CA); Remote; USD 40,000 - 60,000; Full time

Job summary

A leading company in the solar energy sector is looking for a motivated Virtual Assistant/Administrator to join their remote team. This full-time position involves supporting internal operations by managing schedules, facilitating communication, and preparing key business documents. The ideal candidate will demonstrate exceptional organizational skills and a proactive approach in a fast-paced environment. Benefits include medical insurance, 401(k), and tuition assistance.

Benefits

Medical, Dental, and Vision Insurance

401(k) Plan and Paid Time Off (PTO)

Tuition Assistance

Comprehensive Training Program

Employee Assistance Program (EAP)

Qualifications

• Proven experience as an administrative or virtual assistant.
• Proficiency with digital tools including desktop sharing and cloud platforms.
• Excellent written and verbal communication in English.

Responsibilities

• Manage daily administrative duties, including scheduling meetings.
• Facilitate communication through email, chat, and video conferencing.
• Prepare business documentation such as reports and presentations.

Skills

Communication

Organizational skills

Time management

Problem-solving

Attention to detail

Education

High school diploma

Additional administrative or secretarial qualifications

Tools

Microsoft Office Suite

Calendar management tools

Cloud platforms

VoIP communication

Job description

Cal Paso Solar Electric is excited to invite a motivated, detail-oriented professional to join our team as a Virtual Assistant/Administrator. This fully remote position offers the flexibility to work from home—or any location with a reliable internet connection—while contributing to the success of a forward-thinking solar energy company.

We are seeking an individual who excels in a dynamic, fast-paced environment and can provide exceptional administrative support to ensure operational efficiency across our business functions.

Position Overview

This full-time role is ideal for someone who thrives in a support capacity, is highly organized, and enjoys balancing multiple priorities. As a Virtual Assistant/Administrator, you will play a key role in streamlining our internal processes and supporting cross-functional teams.

Key Responsibilities

• Manage daily administrative duties, including scheduling meetings, maintaining calendars, and supporting day-to-day operations.

• Facilitate timely communication through email, chat, and video conferencing to assist internal teams and clients.

• Prepare and organize business documentation such as reports, presentations, and correspondence.

• Track project milestones and deadlines, ensuring tasks are completed efficiently and on schedule.

• Maintain and update internal systems and databases; perform routine data audits for accuracy.

• Collaborate with various departments to ensure seamless coordination and workflow.

• Handle sensitive information with discretion and maintain strict confidentiality.

• Assist in preparing business and financial analytics reports.

• Support digital marketing efforts by managing social media content in coordination with the marketing team.

• Stay current with industry best practices and tools to enhance virtual productivity.

Qualifications

• Proven experience as an administrative or virtual assistant, or in a similar support role.

• Proficiency with digital tools including desktop sharing, cloud platforms, and VoIP communication.

• Strong knowledge of Microsoft Office Suite and spreadsheet tools.

• Experience managing calendars and scheduling tools (e.g., Google Calendar).

• Excellent communication skills across phone, email, and messaging platforms.

• Exceptional time management, organizational, and multitasking abilities.

• Strong attention to detail and problem-solving capabilities.

• Excellent written and verbal communication in English.

• High school diploma required; additional administrative or secretarial qualifications are a plus.

Benefits

• Medical, Dental, and Vision Insurance

• 401(k) Plan and Paid Time Off (PTO)

• Tuition Assistance

• Comprehensive Training Program

• Employee Assistance Program (EAP)