VIP Experience Coordinator

Legends Sales & Marketing, LLC; Miami (FL); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life and disability insurance

Paid vacation

401k plan

Job summary

Legends Global is seeking a VIP Experience Coordinator at the University of Miami to orchestrate premium hospitality and donor-focused events. You will assist with planning, coordinating, and executing exclusive opportunities for VIP guests during Hurricanes Athletics events.

Join a team delivering high-end experiences, manage guest communications, and collaborate with stadium operations, catering partners, and vendors to ensure flawless event execution.

Qualifications

• Bachelor's degree in Sport Management, Hospitality Management, Business Administration, Marketing, Communications, or related field
• 1–2 years in event management, hospitality, collegiate athletics, or related field
• Strong organizational skills and ability to manage multiple projects
• Excellent written and verbal communication skills
• Experience coordinating large-scale events, premium hospitality, or donor relations

Responsibilities

• Assist in planning, coordination, and execution of VIP experiences and premium hospitality across Miami Hurricanes Athletics
• Coordinate experiences such as pregame sideline access, on-field experiences, private tours and meet-and-greets
• Manage guest lists, credentials, itineraries, transportation, and on-site check-in
• Support VIP events for Hurricane Club and donor relations; maintain donor relations
• Collaborate with internal departments and vendors to ensure seamless execution
• Assist with budgets, vendor coordination, staffing plans, and post-event evaluations

Skills

Event coordination

Customer service

Communication

Time management

Education

Bachelor's degree

Tools

CRM systems

Ticketing systems

Event management software

Microsoft Office

Job description

The Role

VIP EXPERIENCE COORDINATOR, LOCATION: UNIVERSITY OF MIAMI

About Legends Global

Legends Global is the premier partner to the world’s greatest live events, venues, and brands. We deliver a fully integrated suite of premium services through a white-label model that keeps our partners front and center — from feasibility and project development to sales, partnerships, hospitality, merchandise, venue management, and world-class content and booking. With a global network of more than 450 venues, hosting 20,000 events and welcoming 165 million guests annually, Legends Global brings unmatched scale, expertise, and connectivity to help our partners grow. The Legends Global Way guides how we operate: Align, Scale, Connect, Team, Win — shared success, repeatable systems, connected solutions, unstoppable teams, and wins that are earned every day.

VIP Experiences & Event Management

• Assist in the planning, coordination, and execution of VIP experiences, donor events, premium hospitality programs, and exclusive opportunities across Miami Hurricanes Athletics.
• Coordinate experiences such as pregame sideline access, on-field experiences, private tours, open practices, meet-and-greets, and other premium opportunities.
• Manage event logistics, including guest lists, credentials, itineraries, transportation, hospitality arrangements, and event-day check-in.
• Assist with the execution of exclusive Hurricane Club and Golden Canes Society events, donor receptions, member appreciation events, and travel experiences.
• Coordinate with internal departments, stadium operations, catering partners, and external vendors to ensure seamless event execution.
• Support the planning and execution of VIP networking events, corporate hospitality experiences, and other exclusive programming.
• Assist with event budgets, vendor coordination, staffing plans, and post-event evaluations.

Premium Hospitality & Donor Relations

• Support game-day operations for premium hospitality areas, including suites, VIP lounges, Hurricane Club tailgates, and exclusive donor experiences.
• Serve as an on-site point of contact for VIP guests, donors, and premium clients, providing exceptional customer service.
• Assist with event invitations, RSVP tracking, guest communications, and post-event follow-up.
• Work closely with Hurricane Club, Golden Canes Society, premium sales, and ticketing teams to ensure a consistent and elevated guest experience.
• Address guest concerns and operational challenges in a timely and professional manner.
• Maintain strong relationships with donors, premium clients, and VIP stakeholders.

VIP Sales, Revenue & Administrative Support

• Support the development, promotion, and execution of revenue-generating VIP experience packages for individuals, corporate groups, and premium clients.
• Assist with VIP experience inquiries, reservations, package fulfillment, and client communications.
• Identify opportunities to enhance existing VIP offerings and introduce new experiences that support revenue growth and donor engagement.
• Maintain accurate records of event participation, VIP package sales, guest information, and revenue activity.
• Assist with event budgets, invoices, purchase orders, and expense tracking.
• Prepare event communications, operational documents, itineraries, and post-event reports.
• Perform additional duties as assigned to support Hurricane Club and VIP Experience initiatives.

What You Bring

• Bachelor's degree in Sport Management, Hospitality Management, Business Administration, Marketing, Communications, or a related field.
• One to two years of experience in event management, hospitality, collegiate athletics, professional sports, or a related field.
• Relevant internships may be considered.
• Strong organizational skills with the ability to manage multiple projects and deadlines.
• Excellent written and verbal communication skills.
• Demonstrated commitment to exceptional customer service and professionalism.
• Ability to work independently and collaboratively in a fast-paced environment.
• Proficiency in Microsoft Office, including Outlook, Excel, Word, and PowerPoint.
• Ability to work evenings, weekends, holidays, and athletic events as needed.
• Experience in collegiate athletics, professional sports, premium hospitality, or donor relations.
• Experience coordinating large-scale events, premium hospitality programs, or exclusive guest experiences.
• Familiarity with ticketing systems, CRM platforms, or event management software.
• Ability to interact professionally with high-profile donors, corporate executives, and university leadership.

Compensation

Competitive pay, commensurate with experience, skills, and qualifications. This role may also be eligible for an incentive.

• medical
• dental
• vision
• life and disability insurance
• paid vacation
• 401k plan

Department

Legends Global Sales

Reports To

Assistant VP, Hurricane Club, Golden Canes Society and VIP Experiences

Our Work Experience

Our employees are self-disciplined, hard working, curious, trustworthy, humble, and truthful. They make choices according to what is best for the team, they live for opportunities to collaborate and make a difference, and they make us the #1 Top Workplace in the area.