Violations & Compliance Associate

NY RE Services; New York (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

NY RE Services on Long Island seeks a Violations & Compliance Associate to manage regulatory filings and violations across its real estate portfolio with agencies like DOB, FDNY, HPD, and DOH.

The role requires strong organization, written and verbal communication, and the ability to multitask in a fast-paced environment. You will maintain files, coordinate inspections, notify tenants of citations, and prepare periodic reports for management.

Qualifications

• 2+ years of experience in violations/compliance or property management.
• Energetic, personable and reliable.
• Ability to prioritize duties while managing multiple projects.
• Strong literacy in MS computer programs and software.
• Fluent in a second language is a huge plus.
• Ability to work independently and meet critical deadlines.

Responsibilities

• Maintain and monitor compliance and violation files with DOB, FDNY, DEP, HPD, DOH hearings and related filings.
• Electronically execute documents for FDNY, DOB, HPD and other agencies.
• Liaise between permit applications and management.
• Monitor façade, plumbing and elevator inspections; gather repair proposals.
• Ensure violations are resolved before the cure date.
• Notify commercial tenants and non-tenants of violations and secure indemnification.
• Ensure compliance and maintain files for liability and insurance policies.
• Prepare reports to property managers, departments and executive staff.
• Handle correspondence and work on special projects as needed.

Skills

Strong communication

Strong writing

Multitasking

Time management

Organizational skills

Independent worker

Fluent in second language

Tools

MS Office

Job description

Job Description

We’re looking for a Violations & Compliance Associate to join our team on Long Island.

We are an established real estate owner/management company in business for 80+ years with properties in Manhattan, Queens, Brooklyn, Scarsdale and the Bronx.

Candidates must be self-driven, reliable, willing to learn and be resourceful. Strong computer skills, proficient writing skills and strong communication skills are a must. This is an incredible opportunity for an extremely organized individual that thrives in a fast paced environment that requires multi-tasking, the ability to time manage and transition from task to task with ease.

Day to day duties will include, but are not limited to:

• Maintain and monitor compliance and violation files relating to the following agencies: DOB, FDNY, DEP, HPD, DOH hearings, violations, agency filings, as well as ensure that entire portfolio is in compliance with various rules and regulations;
• Electronically execute documents for FDNY, DOB, HPD, etc
• Liaison between permit applications and management;
• Monitor façade inspections, plumbing inspections, elevator inspections as well as gather and maintain proposals for repairs,
• Ensure that violations are resolved prior to the cure date;
• Notify commercial tenants when violations are cited to their premises and monitor until they substitute and indemnify us in writing;
• Notify non-tenants that are responsible for violations cited at our buildings and follow-up accordingly;
• Ensure all compliance and maintenance recommendations from banks and insurance companies are complied with, where reasonable;
• Maintain, monitor, and organize a file for each violation which has all the necessary documentation such as proposals, pictures, the violation, case law, etc.
• Maintain, monitor, and organize compliance on non-ECB related elevator violations;
• Maintain, monitor and organize all liability and insurance policies;
• Maintain, monitor, and organize tenant policies, renter’s insurance documents, etc.
• Manage and compose tenant notices as needed;
• Prepare and provide reports to property managers, various departments, and executive staff members as required and requested
• Prepare correspondence
• Work on special project as needed

Requirements, Knowledge & Experience:

• Experience: 2+ years
• Energetic, Personable
• Ability to prioritize assigned duties while working on multiple projects at one time
• Strong literacy in MS computer programs
• Fluent in a second language is a HUGE PLUS
• Ability to work independently and meet critical deadlines
• Superior organization, problem solving, oral and written communication skills