Vice President, Global Mobility Manager

QUICK USA, Inc.; New York (NY); Hybrid; USD 125,000 - 155,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

AD&D insurance

FSA/HSA

EAP

401(k) match

PTO & holidays

Professional development

Community programs

Job summary

QUICK USA, Inc. in New York seeks a bilingual Japanese-English Vice President, Global Mobility Manager to lead international assignment processes and strengthen global mobility operations across US and Tokyo HR teams, managers, assignees, and service providers.

The role requires 7–10 years in HR/global mobility, advanced Japanese, HRIS/payroll/ accounting/ tax knowledge, and a collaborative, confidentiality‑driven mindset. Hybrid work; salary range $125k–$155k; strong benefits package.

Qualifications

• 7–10 years of HR/global mobility experience.
• Advanced Japanese language proficiency.
• Experience managing and coaching teams.
• HRIS, payroll, accounting and tax knowledge.
• Ability to maintain confidentiality and discretion.
• MS Office Suite proficiency (Word, Excel, PowerPoint, Outlook).
• Strong attention to detail and organizational skills.
• Collaborative, team-oriented approach.
• Ability to communicate effectively across all levels and cultures.

Responsibilities

• Manage all aspects of global mobility: policies, allowances, payroll, benefits, taxes, immigration, and relocation.
• Liaise with senior leadership, assignees, local staff, managers, and internal/external stakeholders.
• Update policies and documents in collaboration with Tokyo GHR and regional teams.
• Oversee full lifecycle of international assignments including relocation and onboarding.
• Lead US Global Mobility team meetings and mentor career development.
• Manage external service providers for mobility payroll, tax, immigration, relocation, and benefits.
• Collaborate with Legal Department to manage immigration policies.

Skills

Advanced Japanese

HR/Global Mobility

Coaching & Mentoring

Communication

Cross-cultural

Discretion & confidentiality

Attention to detail

MS Office proficiency

Time zone coordination

Tools

HRIS

Payroll software

Accounting software

Tax systems

Job description

Our people are our most important asset, and as a result, we offer a competitive and robust total rewards package which includes, but is not limited to:

• Competitive Benefits Package (Medical, Dental and Vision)
• Ancillary Insurance (Basic Life Insurance, AD&D Insurance, and Short & Long-term Disability)
• Flexible Spending and Health Savings Accounts (FSA and HSA)
• Employee Assistance Program (EAP)
• Comprehensive health and wellness benefits
• Family building benefits
• 401(k) with company match
• Paid Time Off and holidays
• Professional development, educational assistance and training programs
• Community Engagement Programs

About the Role

Position Vice President, Global Mobility Manager

Summary We are seeking a bilingual Japanese-English Global Mobility Manager to join our Human Resources team in New York. In this role, you will lead and support global mobility and international assignment processes for our firm and its affiliates, serving as a key liaison among HR teams in the U.S. and Tokyo, managers, assignees, and external service providers. Drawing on knowledge of accounting, HRIS, and global mobility practices, this position will help strengthen global mobility operations, support compliance, and contribute to broader HR processes.

Responsibilities

• Manage all aspects of global mobility: policies, allowances, payroll, benefits, taxes, immigration, and relocation.
• Liaise with senior leadership, ex-pats, local staff, managers, and internal and external stakeholders related to global mobility.
• Optimize Global Mobility operations, including reviewing and updating policies, procedures and documents in collaboration with Tokyo GHR, regional Global Mobility teams, and HR professionals from other organizations.
• Responsible for the full lifecycle of international assignments, including relocation, immigration, host country onboarding, payroll management, and tax filing.
• Oversee US Global Mobility team by hosting frequent meetings with team member(s), train and coach them as well as help develop their career path.
• Manage and build relationships with external service providers related to Global Mobility payroll, tax, immigration, relocation, and benefits.
• Manage firm-wide immigration policies and procedures in collaboration with Legal Department.

Qualifications

• Advanced Japanese language proficiency.
• 7-10 years of relevant experience in HR/Global Mobility, with an understanding of international business operations.
• Experience managing, coaching, and developing team members.
• Specific experience with HRIS systems, payroll, accounting, and tax.
• Ability to maintain a high level of confidentiality and treat sensitive information with discretion.
• Intermediate to advanced proficiency with Microsoft Office Suite applications, such as Word, Excel, PowerPoint, and Outlook, as well as applications related to human resources, benefits, and payroll administration.
• Strong attention to detail, organizational skills, and a collaborative, team-oriented approach.
• Ability to communicate effectively with professionals at all levels of the organization.
• Ability to work effectively across cultures and time zones, exercising sound judgment, discretion, and attention to sensitive matters.

Required Skills

• Knowledge of accounting, HRIS, and global mobility practices.
• Experience with HRIS systems, payroll, accounting, and tax.
• Intermediate to advanced proficiency with Microsoft Office Suite applications, such as Word, Excel, PowerPoint, and Outlook.
• Ability to maintain a high level of confidentiality and treat sensitive information with discretion.
• Strong attention to detail and organizational skills.
• Collaborative, team-oriented approach.
• Ability to communicate effectively with professionals at all levels of the organization.
• Ability to work effectively across cultures and time zones, exercising sound judgment, discretion, and attention to sensitive matters.

Preferred Skills

• Experience in HR/Global Mobility with an understanding of international business operations.
• Experience managing, coaching, and developing team members.

Pay range and compensation package

• Salary / Benefit
• SALARY RANGE: $125k - 155k
• TARGET BONUS: Discretionary
• 9:00~17:00
• Hybrid / 3 days per week in office

Working Location

New York, NY

Holidays

• Saturday and Sunday
• Paid Time Off and holidays

Others

• DEPARTMENT NAME: Human Resources

Equal Opportunity Statement

Our people are our most important asset, and as a result, we offer a competitive and robust total rewards package and are committed to providing an inclusive environment for all employees. We treat all employees and applicants fairly, without regard to any protected characteristic, and support equal opportunity in all aspects of employment.