Vibrant Lifestyle & Events Coordinator

FirstService Residential; Poinciana (FL); On-site; USD 36,000 - 52,000; Full time

Benefits offered by this job

Free gym access

Swimming pools

Job summary

FirstService Residential is seeking a Lifestyle Coordinator to manage resident activities and events from conception through execution. You will organize dances, holidays, movies, and other programs, assess resident interests, supervise clubs, and coordinate meetings and budgets.

The role requires strong entertainment planning, customer service, and administrative skills, with the ability to work independently, manage vendors, and multi-task in a resident-driven community.

Qualifications

• Associate degree in business or related field from an accredited college or university, or equivalent combination of education and experience.
• Minimum of 1+ year or related work experience as an Activities Coordinator or Event Planning required.
• Must have strong entertainment planning background.
• Solid computer skills (Microsoft Word, Excel, mass email, database management, etc.).
• Able to work with vendors and crews on organizing events in a timely manner.
• Strong administrative background.
• Excellent working knowledge of customer service principles and practices.
• Outstanding interpersonal, office management and communication skills, as well as a self-starter and multi-tasker.
• Critical thinking, complex problem solving, judgment and decision making.
• Exercise all duties and tasks in a cheerful and friendly manner as well as be a team player, together with office staff and residents to achieve all events successfully.
• Ability to work independently and be self-driven, with ability to identify, plan and prioritize business opportunities.

Responsibilities

• Organize resident activities on/off premises, including dances, theme parties, holidays, movies, games, and exercise programs.
• Conduct an assessment to determine activities residents would be most interested in pursuing and/or participating.
• Supervise the development of new and existing clubs reflecting residents' interests.
• Document resident participation in group and/or individual social/recreational programs.
• Manage all areas of special events, games and entertainment encouraging participation.
• Supervise catering (food and beverage) for functions.
• Supervise decorating and promotions for functions (where needed).
• Supervise all operational and technical requirements related to clubhouse activities such as lighting and sound.
• Coordinate all meetings and use of rooms.
• Schedule shows, holiday parties, special events, etc.
• Keep a calendar of activities for the community.
• Be responsible for overall layout of the publication and distribution of In-House News Publication.
• Responsible for developing and distributing the Property monthly newsletters, advertisement layouts, size of ads and sales.
• Post meeting notices on electronic message boards & bulletin boards.
• Order and display event and show posters.
• Recommend and review policies for association, community and league use of facilities.
• Arrange for athletic events (game management).
• Oversee the activity budget to ensure that costs are maintained within budgetary guidelines.
• Plan special theme days or months around holidays, seasons, or recognized days such as Father's or Mother's Day.
• Solicit and secure sponsorships and support funding from local businesses and organizations.
• Assist other departments as directed by Community Association Manager (ie. daily incoming phone call support).
• Other duties as required.

Skills

Entertainment planning

Customer service

Interpersonal skills

Multitasking

Decision making

Education

Associate degree in business or related field

Tools

Microsoft Word

Excel

Mass email

Database management

Job description

FirstService Residential is seeking a Lifestyle Coordinator to manage resident activities and events from conception through execution. You will organize dances, holidays, movies, and other programs, assess resident interests, supervise clubs, and coordinate meetings and budgets.

The role requires strong entertainment planning, customer service, and administrative skills, with the ability to work independently, manage vendors, and multi-task in a resident-driven community.