Vibee - Seasonal Production & Operations Coordinator

Insomniac Events; Las Vegas (NV); On-site; USD 42,000 - 65,000; Full time

Job summary

Vibee seeks an Onsite Production & Operations Coordinator to support Vibee’s onsite activations. You will work with Venue Managers, coordinate vendors, manage schedules, and help the team stay organized and on track, ensuring a seamless guest experience.

The role collaborates with the CX and onsite ops teams to execute all onsite functions smoothly and maintain brand standards in a fast-paced event environment.

Qualifications

• 2+ years of experience in event production, venue operations, or experiential activations.
• Excellent organizational and multitasking abilities.
• Strong communication skills and vendor coordination experience.
• Comfortable working in fast-paced, guest-facing environments.
• Familiarity with scheduling/timekeeping platforms (TCP experience a plus).
• Willingness to work flexible hours, including evenings, weekends, and holidays as needed.

Responsibilities

• Daily Operations Support: coordinate production schedules, maintain records, assist in resource planning, ensure cross‑department communication, manage inventory, enforce safety and brand standards, monitor space flow and guest moments.
• Vendor & Partner Coordination: oversee onsite vendors, track scheduling and execution, ensure alignment with venue protocols and activation expectations.
• Scheduling & Team Coordination: review and approve team hours with Onsite Operations Manager, assist with access/logins for new team members.

Skills

Event production

Venue operations

Vendor coordination

Communication

Scheduling

Guest-facing environments

Tools

TCP scheduling

Job description

WHO ARE YOU?

Reporting to the Sr. Director, Global Experience, the Onsite Production & Operations Coordinator supports the assigned Project Managers with Vibee’s onsite activations. This includes coordinating with the Venue Managers with opening and closing procedures, coordinating vendors, managing schedules, and helping the team stay organized and on track.

Job Summary

Reporting to the Sr. Director, Global Experience, the Onsite Production & Operations Coordinator supports the assigned Project Managers with Vibee’s onsite activations. This includes coordinating with the Venue Managers with opening and closing procedures, coordinating vendors, managing schedules, and helping the team stay organized and on track.

WHO ARE WE?

Vibee builds unforgettable destination experiences for fans around the world. Founded by Live Nation, the world’s leading live entertainment company, and Insomniac, Vibee provides fans the opportunity to immerse themselves in the best music and entertainment events on land and sea. From curated activations to bespoke festival packages, Vibee creates transformative moments in the most sought after destinations.

THE ROLE

Reporting to the Sr. Director, Global Experience, the Onsite Production & Operations Coordinator supports the daily operations of Vibee’s onsite activations. This includes assisting with opening and closing procedures, coordinating vendors, managing schedules, and helping the team stay organized and on track. This role works closely with the CX and onsite ops team to ensure smooth execution of all onsite functions, and seamless Guest Experience.

Responsibilities

Daily Operations Support

• Coordinate daily production schedules and ensure alignment with overall project timelines.
• Maintain accurate records of materials, work orders, and production outputs.
• Assist in resource planning and allocation to maximize efficiency and meet deadlines.
• Support communication between departments to ensure seamless handoffs and information flow.
• Manage inventory levels and coordinate procurement needs with the supply chain team.
• Ensure compliance with company policies, safety standards, and industry regulations.
• Monitor the daily flow of the space, providing real-time support across staffing, logistics, and guest-facing moments.
• Help enforce standards around cleanliness, safety, and brand experience.

Vendor & Partner Coordination

• Oversee and communicate with onsite vendors, including, but not limited to:
  • IPS
  • Discreet
  • Venetian Cleaning
  • Additional third-party vendors as needed
• Track and follow up on vendor scheduling, presence, and execution in the space.
• Ensure all partners are aligned with venue protocols and activation expectations.

Scheduling & Team Coordination

• Collaborate with the Onsite Operations Manager to review and approve team hours in TCP.
• Assist with access/logins for new team members as needed.

Qualifications

• 2+ years of experience in event production, venue operations, or experiential activations
• Excellent organizational and multitasking abilities
• Strong communication skills and vendor coordination experience
• Comfortable working in fast-paced, guest-facing environments
• Familiarity with scheduling/timekeeping platforms (TCP experience a plus)
• Willingness to work flexible hours, including evenings, weekends, and holidays as needed

WORK ENVIRONMENT

• Must be able to tolerate loud noise levels & busy environments on site at our events
• May sit for extended periods of time and work in drastic temperature climates.
• Must be willing to work during evening and weekend hours, as required, to meet deadlines
• Must be willing to travel as required.

Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Vibee for a visa.

EQUAL EMPLOYMENT OPPORTUNITY

Vibee strongly supports equal employment opportunity for all applicants regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, sexual orientation, genetic information, or any other characteristic protected by state or federal law.