Veterinary Receptionist

Accreditation Council for Graduate Medical Education; Town of Florida (NY); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Medical, Dental, Vision Insurance

401(k) with Company Match

Paid Time Off

Paid Holidays

Flexible Spending Account options

Employee Pet Care Discounts

Career advancement opportunities

Leadership development opportunities

Job summary

Emergency Veterinary Clinic of Niceville is seeking a compassionate Veterinary Receptionist to join our 24/7 emergency hospital on Florida's Emerald Coast. You will be the calm, welcoming voice for clients and coordinate patient flow with the medical team.

This full-time position offers comprehensive benefits as part of Innovetive Petcare, with opportunities for professional growth in a fast-paced environment where patient care is the priority.

Qualifications

• Previous experience as Veterinary Receptionist or related role.
• Experience in a Veterinary Hospital or Emergency setting preferred.
• Excellent communication and conflict-resolution skills.
• Strong multitasking and organizational abilities.
• Confidence using computer software and electronic medical records.
• Ability to prioritize multiple responsibilities without sacrificing accuracy.
• A positive, team-first attitude and genuine passion for client service.

Responsibilities

• Welcome clients and patients with warmth, empathy, and professionalism.
• Answer multi-line phones while appropriately prioritizing urgent and emergency calls.
• Schedule appointments and coordinate emergency walk-in arrivals.
• Accurately obtain patient histories, client information, and medical records.
• Communicate treatment updates and next steps with compassion and professionalism.
• Coordinate patient flow between the reception and medical teams.
• Process invoices, estimates, payments, and financial transactions accurately.
• Support prescription refill requests and food or medication pickups.
• Maintain complete and accurate electronic medical records.
• Help ensure smooth daily workflow throughout the hospital.
• Work closely with veterinarians, veterinary technicians, assistants, and leadership.
• Maintain a welcoming, clean, and organized reception area.
• Support fellow team members during busy emergency periods.
• Adapt to changing caseloads while maintaining a positive, solution-oriented attitude.

Skills

Veterinary Receptionist experience

Veterinary hospital experience

Communication skills

Multitasking

EMR software

Client service

Conflict resolution

Team collaboration

Tools

EMR software

Phone systems

Job description

Veterinary Receptionist

Department: Receptionists

Employment Type: Full Time

Location: Niceville, Florida

Description

Be the Calm Voice During Life's Most Critical Moments

Emergency Veterinary Clinic of Niceville is seeking an experienced, compassionate Veterinary Receptionist to join our growing Emergency and Critical Care Hospital on Florida's beautiful Emerald Coast.

As the only 24/7 emergency veterinary hospital serving Niceville and the surrounding Emerald Coast communities, our team is trusted to provide exceptional emergency care when pets and their families need us most.

Our reception team is much more than a front desk.

They are the first smile clients see, the reassuring voice on the phone during emergencies, and an essential part of keeping our hospital running efficiently. If you thrive in a fast-paced veterinary environment, enjoy helping people during stressful situations, and take pride in delivering exceptional customer service, we'd love to meet you.

Why Join Emergency Veterinary Clinic of Niceville?

This is an opportunity to become part of a collaborative hospital where Client Service Representatives are respected members of the medical team.

You’ll work alongside experienced emergency veterinarians, credentialed veterinary technicians, assistants, and hospital leadership in a supportive environment that values teamwork, communication, and compassion.

Our recently remodeled hospital features:

• Advanced emergency and critical care medicine
• Digital radiology
• Ultrasound
• Endoscopy
• Full in-house reference laboratory
• High technician-to-doctor staffing ratios
• Collaborative team culture focused on exceptional patient care

Every shift brings new experiences, meaningful work, and opportunities to positively impact pets and the families who love them.

Some of the responsibilities you will own in this role:

As a Veterinary Receptionist, you'll help create an exceptional client experience while supporting hospital efficiency and patient flow.

Client Care and Customer Service

• Welcome clients and patients with warmth, empathy, and professionalism
• Answer multi-line phones while appropriately prioritizing urgent and emergency calls
• Schedule appointments and coordinate emergency walk-in arrivals
• Accurately obtain patient histories, client information, and medical records
• Communicate treatment updates and next steps with compassion and professionalism

Hospital Operations

• Coordinate patient flow between the reception and medical teams
• Process invoices, estimates, payments, and financial transactions accurately
• Support prescription refill requests and food or medication pickups
• Maintain complete and accurate electronic medical records
• Help ensure smooth daily workflow throughout the hospital

Team Collaboration

• Work closely with veterinarians, veterinary technicians, assistants, and leadership
• Maintain a welcoming, clean, and organized reception area
• Support fellow team members during busy emergency periods
• Adapt to changing caseloads while maintaining a positive, solution-oriented attitude

What We're Looking For

This position is ideal for someone who enjoys building relationships while remaining calm and organized in a fast-moving emergency hospital.

Qualified candidates will have:

• Previous experience as a Veterinary Receptionist, Veterinary Client Service Representative, Medical Receptionist, or Veterinary Customer Service Professional
• Experience working in a Veterinary Hospital, Emergency Hospital, Specialty Hospital, Urgent Care, or Human Healthcare setting preferred
• Excellent communication and conflict-resolution skillsStrong multitasking and organizational abilities
• Confidence using computer software and electronic medical records
• Ability to prioritize multiple responsibilities without sacrificing accuracy
• A positive, team-first attitude and genuine passion for client service

Schedule

We are currently hiring Full-Time Veterinary Receptionists.

Scheduling may include a combination of:

• Day Shifts
• Evening Shifts
• Overnight Shifts
• Weekends and Holidays on a rotating basis to support our 24-hour emergency hospital

Shift differential opportunities are available for eligible overnight and weekend hours.

Physical and Work Environment Requirements

Working in an emergency veterinary hospital is both rewarding and active.

Candidates should be comfortable:

• Standing and walking for extended periods throughout the shift
• Frequently moving between reception, treatment, and client areas
• Lifting or assisting with pets weighing up to 50 pounds with assistance when appropriate
• Working around animals of varying sizes, temperaments, and medical conditions
• Exposure to animal hair, dander, odors, cleaning chemicals, noise, and occasional bodily fluids
• Remaining calm, compassionate, and professional during emotionally difficult situations involving sick or injured pets

Why Join Emergency Veterinary Clinic of Niceville?

As part of Innovetive Petcare, our full-time team members receive a comprehensive benefits package designed to support both professional growth and personal well-being:

Compensation

Competitive hourly compensation: $18.00-$22.00 per hour, based on experience and qualifications.

Full-Time Benefits

As part of the Innovetive Petcare family, you'll have access to an outstanding benefits package designed to support your career and overall well-being.

Health and Wellness

• Medical, Dental, and Vision Insurance
• Short-Term and Long-Term Disability
• Life Insurance
• Employee Assistance Program
• Calm Health mental wellness resources

Financial Benefits

• 401(k) with Company Match
• Paid Time Off
• Paid Holidays
• Flexible Spending Account options

Professional Development

• Continuing Education support
• Paid Continuing Education opportunities
• Career advancement within Innovetive Petcare
• Leadership development opportunities
• Ongoing training and mentorship

Additional Perks

• Employee Pet Care Discounts
• Rocket Lawyer legal assistance program
• Supportive, collaborative hospital culture
• Opportunities to grow into leadership or other hospital support roles

Why Emergency Veterinary Clinic of Niceville?

Emergency medicine is challenging.

It is also incredibly rewarding.

When clients arrive during some of the most stressful moments of their lives, your compassion, professionalism, and communication become an essential part of their experience.

If you're looking for a career where your work truly matters, where you'll be supported by an exceptional team, and where every day offers the opportunity to make a difference, we'd love to welcome you.