Veterinary Receptionist

Accreditation Council for Graduate Medical Education; Knoxville (TN); On-site; USD 23,000 - 26,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off

Holiday pay

3x12 hour shift rotations

Employee discounts

401(k) retirement plan

Job summary

AESC Knoxville, part of the Innovetive Petcare network, is seeking two full-time Veterinary Receptionists for our 24/7 emergency and specialty hospital in Knoxville, TN. Prior healthcare or veterinary reception experience is preferred, with schedules including day and evening shifts and potential 3x12-hour rotations.

As the first point of contact for anxious pet owners, you will manage front desk tasks, triage communication, and support the medical team in a fast-paced setting while enjoying

Qualifications

• Minimum 1 year of experience in a healthcare, veterinary, emergency, dental, or medical reception setting.
• Ability to thrive in a fast-paced, high-volume environment.
• Strong multitasking and organizational skills.
• Excellent written and verbal communication skills.
• Comfortable working evenings, rotating weekends, and holidays.
• Dependable and adaptable with strong attention to detail.

Responsibilities

• Greet clients professionally and compassionately during emergency and specialty visits.
• Manage high call volume and multi-line phone systems.
• Accurately check patients in and out.
• Maintain efficient patient flow between reception and medical teams.
• Communicate wait times, triage processes, and updates to clients.
• Relay accurate information between doctors, technicians, and pet owners.
• Process payments and manage POS transactions.
• Maintain detailed and confidential medical records.
• Assist with scheduling specialty rechecks and follow-ups.
• Work closely with ER doctors, specialty teams, and technicians.
• Maintain a clean, organized, and professional reception area.
• Support hospital efficiency during peak caseload times.

Skills

Healthcare experience

Emergency environment

High-volume reception

Multitasking

Communication skills

Job description

Veterinary Receptionist

Department: Receptionists

Employment Type: Full Time

Location: Knoxville, Tennessee

Compensation: $17.00 - $19.00 / hour

Description

Animal Emergency & Specialty Center - Knoxville is seeking two Full-Time Veterinary Receptionists to join our 24/7 emergency and specialty hospital.

We are hiring for:

Day Shift Receptionist

Ideal schedule: 6:00am-4:00pm or 7:00am-5:00pm

Evening/Swing Shift Receptionist

Ideal schedule: 4:00pm-2:00am or 5:00pm-3:00am

We also offer the option of three 12-hour shifts per week for candidates who prefer a condensed schedule. Final scheduling will rotate and includes weekend and holiday requirements.

AESC Knoxville is a 24/7 Emergency & Specialty Veterinary Hospital providing advanced medical, surgical, and critical care services. Our reception team plays a crucial role in supporting clients during high-stress and emotional situations.

This is not a typical general practice front desk role - we are looking for professionals with prior healthcare, emergency, or high-volume medical reception experience who can remain calm, organized, and compassionate in a fast-paced environment.

As a Veterinary Receptionist in an emergency hospital, you are the first point of contact for pet owners experiencing urgent and often emotional situations. Your ability to communicate clearly, multitask efficiently, and provide steady support directly impacts patient care and client trust.

What You'll Do

Client Service & Front Desk Operations

• Greet clients professionally and compassionately during emergency and specialty visits
• Manage high call volume and multi-line phone systems
• Accurately check patients in and out
• Maintain efficient patient flow between reception and medical teams

Emergency Communication

• Communicate clearly with clients regarding wait times, triage processes, and updates
• Support clients through stressful and time-sensitive situations
• Relay accurate information between doctors, technicians, and pet owners

Administrative & Financial Duties

• Process payments and manage point-of-sale transactions accurately
• Maintain detailed and confidential medical records
• Assist with scheduling specialty rechecks and follow-up appointments

Team Collaboration

• Work closely with ER doctors, specialty teams, and technicians
• Maintain a clean, organized, and professional reception area
• Support overall hospital efficiency during peak caseload times

What We're Looking For

Required Qualifications

• Minimum 1 year of experience in a healthcare, veterinary, emergency, dental, or medical reception setting
• Ability to thrive in a fast-paced, high-volume environment
• Strong multitasking and organizational skills
• Excellent written and verbal communication skills
• Comfortable working evenings, rotating weekends, and holidays
• Dependable and adaptable with strong attention to detail

Preferred Experience

• Veterinary emergency or specialty hospital experience
• Familiarity with veterinary practice management software
• Experience handling difficult or emotional client interactions

Schedule Details

• Full-Time position
• Rotating weekends and holidays required
• Day Shift and Evening/Swing Shift openings available
• Option for 3x12 hour shift schedule
• Final schedule determined based on hospital needs

Compensation & Benefits

Full-Time Associates | AESC Knoxville | An Innovetive Petcare Hospital

We recognize that experienced healthcare and veterinary reception professionals bring tremendous value to our hospital. As part of the Innovetive Petcare network, AESC Knoxville offers a comprehensive and competitive benefits package designed to support you both professionally and personally.

• $17-$19 per hour based on experience and skillset
• Overtime pay in accordance with state and federal guidelines
• Consistent full-time scheduling with rotating weekends/holidays

• Medical insurance plans with multiple coverage options
• Dental and vision insurance
• Company-paid life insurance
• Voluntary life and supplemental insurance options
• Short-term and long-term disability coverage
• Employee Assistance Program (EAP) for confidential mental health and life support resources

• 401(k) retirement plan
• Employer match to help you plan for long-term financial stability

• Paid Time Off (PTO)
• Paid holidays
• Structured scheduling options, including 3x12 hour shift rotations
• Predictable shift patterns within a 24/7 hospital model

• Continuing education opportunities
• Access to training and development resources through Innovetive Petcare
• Opportunities for advancement within AESC Knoxville and across the broader Innovetive Petcare network
• Exposure to emergency and specialty medicine for expanded professional experience

• Generous employee discounts on veterinary services and products
• Access to advanced specialty and emergency care for your own pets
• Work in a state-of-the-art emergency and specialty hospital environment

• Collaborative, team-oriented hospital culture
• Leadership that values communication and professional growth
• A mission-driven environment focused on delivering exceptional emergency and specialty veterinary care