Veterinary Receptionist

National Veterinary Associates; Herndon (VA); On-site; USD 21,000 - 30,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) with match

Paid time off

Paid holidays

Continuing education support

Employee pet care discounts

Job summary

Herndon Animal Medical Center in Herndon, VA is seeking a friendly front desk associate to warmly welcome clients and patients, answer calls, and coordinate scheduling.

You will work closely with our caring veterinary team, handle payments and records, explain care plans, and ensure a smooth, compassionate client experience.

Full-time and part-time roles available with no nights or weekends; competitive benefits and continuing education support.

Qualifications

• Experience in a vet hospital, medical office, or customer service is preferred.
• Strong verbal and written communication skills.
• Comfort with fast-paced, multi-tasking environments.

Responsibilities

• Greet clients and patients warmly and professionally.
• Answer phones and emails promptly.
• Schedule appointments, follow-ups, drop-offs, and rechecks.
• Handle check-ins, check-outs, payments, and inquiries with patience.
• Explain estimates and care plans clearly.
• Ensure clients understand pet instructions and meds.
• Keep records accurate and lobby welcoming.
• Assist with reminders and general admin tasks.

Skills

Customer service

Phone & email communication

Scheduling software

Team player

Empathy

Tools

Scheduling software

CRM systems

Job description

Hospital Name: Herndon Animal Medical Center

Job Type: Support Staff

Description & Requirements

About Herndon Animal Medical Center

At Herndon Animal Medical Center, we believe great care starts with really knowing the pets and families we serve. Every visit is personal, not just a number on the schedule. Great medicine here starts with a great team: our doctors, technicians, assistants, and client service crew work together, and we've built a culture around communication, respect, and speaking up for the patient in front of you. If you bring a positive attitude, a strong work ethic, and genuine care for people and animals, you'll fit right in.

What You'll Be Doing

You're the first face clients see and the first voice they hear on the phone — which makes you one of the most important people in this building. Here's what that looks like day to day:

• Greeting clients and patients like they matter, because they do (even the anxious dog dragging its owner backward through the door).
• Answering phones and emails promptly and professionally, no one likes being put on hold forever.
• Scheduling appointments, follow-ups, drop-offs, and rechecks so the day flows.
• Handling check-ins, check-outs, payments, and the "wait, what's this charge for?" questions with patience.
• Walking clients through estimates and care plans clearly and kindly — not just handing over a number and hoping for the best.
• Making sure clients understand their pet's instructions, meds, and next steps before they walk out the door.
• Keeping the medical team in the loop on schedule flow, patient needs, and anything a client mentioned that they should know.
• Handling prescription refill requests and pharmacy communication as directed.
• Keeping client and patient records accurate — details matter here.
• Keeping the lobby clean, organized, and welcoming (first impressions count).
• Pitching in on reminders, records requests, and the general admin stuff that keeps the hospital running.

Who We're Looking For

• Experience in a vet hospital, medical office, or customer service role is a plus.
• A strong communicator in person, on the phone, and in writing.
• Friendly and professional, even when things get hectic.
• Able to juggle multiple things at once without dropping the ball.
• Comfortable with computers and scheduling software (or ready to learn a new system).
• Able to handle sensitive or emotional client situations with compassion and a level head.
• Team-first, reliable, and on time.
• Comfortable being around dogs and cats in a hospital setting all day.

What You Get in Return

• Competitive hourly pay based on experience.
• Health, dental, and vision insurance.
• 401(k) with company match.
• Paid time off and paid holidays.
• Continuing education support, because we want you leveling up.
• Employee pet care discounts (yes, for your own pets).
• Real training and professional development, not just a binder you skim once.
• A team that's got your back, focused on great care and great people.

Benefits may vary based on full-time or part-time status.

Schedule: Full-time & Part- time positions available; No nights or Weekends.